Invoice Record

05-12-2026-026-INV-020

The Brands at Rabbit Creek

Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

10115

Total

$88.00

Invoice data

Detected vendor: The Brands at Rabbit Creek
Matched vendor: The Brands at Rabbit Creek
Matched alias: The Brands at Rabbit Creek
Category: Building Materials:Lighting
Category method: Single assignable category
Invoice date: 03/05/2025
Due date: 04/04/2025
Vendor terms: Due on receipt
Jkath terms: Net 30
QB Bill ID: 313

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Final file: TheBrandsatRabbitCreek_INV-10115.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-026-INV-020
Run ID: 05-12-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is marked Overdue as of 03/05/2025. Project name derived from note 'Project Lakeview rods' on the invoice.",
  "terms": "Due on receipt",
  "total": 88,
  "due_date": "2025-03-05",
  "shipping": 0,
  "subtotal": 88,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 44,
      "unit_price": 44,
      "description": "DR36RZW, 36\" Downrod - Matte White"
    },
    {
      "qty": 1,
      "amount": 44,
      "unit_price": 44,
      "description": "DR36BK, 36\" Downrod - Matte Black"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-03-05",
  "project_name": "Project Lakeview",
  "document_type": "invoice",
  "invoice_number": "10115",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
    "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
    "alias_name": "The Brands at Rabbit Creek",
    "canonical_name": "The Brands at Rabbit Creek",
    "category_count": 1,
    "category_options": [
      {
        "name": "Lighting",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
        "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
        "fully_qualified_name": "Building Materials:Lighting",
        "quickbooks_account_id": "110",
        "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
      }
    ],
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "normalized_alias_key": "the brands at rabbit creek",
    "quickbooks_vendor_id": "84",
    "quickbooks_account_id": "110",
    "default_expense_account": "Lighting",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "84",
    "quickbooks_account_id": "110",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "88.00",
    "due_date": "2025-04-04",
    "doc_number": "10115",
    "vendor_ref": "84",
    "account_ref": "110",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due on receipt",
    "quickbooks_bill_id": "313",
    "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "313"
  }
}

Raw payload

{
  "run_id": "run_d3dcb6acd0044649867411b977067fec",
  "source": "make.com",
  "run_key": "05-12-2026-026",
  "make_trace_id": "make-20260511_230756_287",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABioA",
  "source_dropbox_rev": "0165196d226809100000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "a2f8e2d22fc198e75fda5f4520e444766d2637e9e24555fda6d13be6a2f94cd9",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "multi_invoice_group_id": "bill_aa9c8de3e93b406c8345ef37d228dc59",
  "processing_dropbox_rev": "016519714f16fbc00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in this PDF. No tax or shipping charges present.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice is marked Overdue as of 03/05/2025. Project name derived from note 'Project Lakeview rods' on the invoice.",
        "terms": "Due on receipt",
        "total": 88,
        "due_date": "2025-03-05",
        "shipping": 0,
        "subtotal": 88,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 44,
            "unit_price": 44,
            "description": "DR36RZW, 36\" Downrod - Matte White"
          },
          {
            "qty": 1,
            "amount": 44,
            "unit_price": 44,
            "description": "DR36BK, 36\" Downrod - Matte Black"
          }
        ],
        "vendor_name": "The Brands at Rabbit Creek",
        "invoice_date": "2025-03-05",
        "project_name": "Project Lakeview",
        "document_type": "invoice",
        "invoice_number": "10115",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "88.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-04",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-026-INV-020",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3226",
  "invoice_date": "2025-03-05",
  "vendor_terms": "Due on receipt",
  "make_trace_id": "make-20260511_230756_287",
  "output_tokens": "387",
  "bill_import_id": "bill_aa9c8de3e93b406c8345ef37d228dc59",
  "invoice_number": "10115",
  "vendor_due_date": "2025-03-05",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "claude_message_id": "msg_013wZdctHv2fSsyeLJD5LukK",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-12-2026-026-INV-020",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_aa9c8de3e93b406c8345ef37d228dc59",
  "canonical_name": "The Brands at Rabbit Creek",
  "category_count": 1,
  "invoice_number": "10115",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  },
  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-026-INV-020",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_aa9c8de3e93b406c8345ef37d228dc59",
  "invoice_number": "10115",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-026-INV-020",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_aa9c8de3e93b406c8345ef37d228dc59",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "quickbooks_bill_id": "313",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "88.00",
    "due_date": "2025-04-04",
    "doc_number": "10115",
    "vendor_ref": "84",
    "account_ref": "110",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due on receipt",
    "quickbooks_bill_id": "313"
  },
  "quickbooks_account_id": "110",
  "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-026-INV-020",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_aa9c8de3e93b406c8345ef37d228dc59",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "313"
  },
  "quickbooks_bill_id": "313"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-026-INV-020",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_aa9c8de3e93b406c8345ef37d228dc59",
  "final_file_name": "TheBrandsatRabbitCreek_INV-10115.pdf",
  "source_file_name": "Invoice_10115_from_The_Brands_at_Rabbit_Creek.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/zjnfutan5uhw0ksuskoiv/TheBrandsatRabbitCreek_INV-10115.pdf?rlkey=mds8da61a6dqgsr9d21sthpe4&dl=0",
  "quickbooks_bill_id": "313",
  "multi_invoice_group_id": "bill_aa9c8de3e93b406c8345ef37d228dc59"
}