JkathBusiness Portal

Invoice Record

05-12-2026-026-INV-023

Limitless Exposure LLC
Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

225009

Total

$526.50

Invoice data

Detected vendor
Limitless Exposure LLC
Matched alias
Limitless Exposure LLC
Category
Marketing & Advertising:Marketing- Website
Category method
Claude category selection
Invoice date
03/03/2025
Due date
04/02/2025
Vendor terms
Net 15
Jkath terms
Net 30
QB Bill ID
316

Category reason

The invoice is explicitly for 'Website - MAINTENANCE SERVICES' on the 'JKATH DESIGN BUILD + REINVENT Website', and the project context is 'Monthly Website Maintenance'. This maps directly to the 'Marketing- Website' subcategory (cat_bc1043051876437ca92797d7660b398a), which is the most specific and appropriate match among the allowed options, taking precedence over the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-026-INV-023
Run ID
05-12-2026-026
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is marked '225009 (revised)'. The invoice number has been recorded without the '(revised)' suffix; the revision status is noted here. Remittance address: Limitless Exposure LLC, 1798 Laurel Ave, St. Paul, MN 55104. Additional hours billed at $195.00/hr; unused hours do not roll over; agreement auto-renews at 6-year or 1-year increments.",
  "terms": "Net 15",
  "total": 526.5,
  "due_date": "2025-03-18",
  "shipping": 0,
  "subtotal": 526.5,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 526.5,
      "unit_price": 526.5,
      "description": "Website - MAINTENANCE SERVICES (3 hrs/month) MARCH 2025 | Site: JKATH DESIGN BUILD + REINVENT Website | Service term: March 1, 2025 - February 28, 2026; 3-hours/month | Monthly fee includes 10% discount for annual billing"
    }
  ],
  "vendor_name": "Limitless Exposure LLC",
  "invoice_date": "2025-03-03",
  "project_name": "Monthly Website Maintenance",
  "document_type": "invoice",
  "invoice_number": "225009",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abls2009yagtbmv9adu9l",
    "vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
    "alias_name": "Limitless Exposure LLC",
    "canonical_name": "Limitless Exposure LLC",
    "category_count": 3,
    "category_options": [
      {
        "name": "Computer, Internet, & Software",
        "notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
        "expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
        "fully_qualified_name": "Computer, Internet, & Software",
        "quickbooks_account_id": "143",
        "vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
      },
      {
        "name": "Marketing & Advertising",
        "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
        "expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
        "fully_qualified_name": "Marketing & Advertising",
        "quickbooks_account_id": "148",
        "vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
      },
      {
        "name": "Marketing- Website",
        "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
        "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
        "fully_qualified_name": "Marketing & Advertising:Marketing- Website",
        "quickbooks_account_id": "150",
        "vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "limitless exposure llc",
    "quickbooks_vendor_id": "54",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The invoice is explicitly for 'Website - MAINTENANCE SERVICES' on the 'JKATH DESIGN BUILD + REINVENT Website', and the project context is 'Monthly Website Maintenance'. This maps directly to the 'Marketing- Website' subcategory (cat_bc1043051876437ca92797d7660b398a), which is the most specific and appropriate match among the allowed options, taking precedence over the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.",
    "confidence": 0.97,
    "category_name": "Marketing- Website",
    "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
    "quickbooks_account_id": "150",
    "selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
    "selected_expense_category_name": "Marketing- Website"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "54",
    "quickbooks_account_id": "150",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "526.50",
    "due_date": "2025-04-02",
    "doc_number": "225009",
    "vendor_ref": "54",
    "account_ref": "150",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 15",
    "quickbooks_bill_id": "316",
    "resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "316"
  }
}

Raw payload

{
  "run_id": "run_d3dcb6acd0044649867411b977067fec",
  "source": "make.com",
  "run_key": "05-12-2026-026",
  "make_trace_id": "make-20260511_230756_287",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABipg",
  "source_dropbox_rev": "0165196d22c1b7200000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "d78e8fe36f729985a195a31b6d785dd1a6a3d1203b8c5a88fcd0a891adadb7a4",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "multi_invoice_group_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "processing_dropbox_rev": "016519717839d7800000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "PDF contains a single invoice (revised version) from Limitless Exposure LLC for monthly website maintenance services billed to Jkath Design Build + Reinvent. Page 2 contains only the remittance mailing address.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice is marked '225009 (revised)'. The invoice number has been recorded without the '(revised)' suffix; the revision status is noted here. Remittance address: Limitless Exposure LLC, 1798 Laurel Ave, St. Paul, MN 55104. Additional hours billed at $195.00/hr; unused hours do not roll over; agreement auto-renews at 6-year or 1-year increments.",
        "terms": "Net 15",
        "total": 526.5,
        "due_date": "2025-03-18",
        "shipping": 0,
        "subtotal": 526.5,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.99,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 526.5,
            "unit_price": 526.5,
            "description": "Website - MAINTENANCE SERVICES (3 hrs/month) MARCH 2025 | Site: JKATH DESIGN BUILD + REINVENT Website | Service term: March 1, 2025 - February 28, 2026; 3-hours/month | Monthly fee includes 10% discount for annual billing"
          }
        ],
        "vendor_name": "Limitless Exposure LLC",
        "invoice_date": "2025-03-03",
        "project_name": "Monthly Website Maintenance",
        "document_type": "invoice",
        "invoice_number": "225009",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "526.50",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-02",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-026-INV-023",
  "vendor_name": "Limitless Exposure LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4945",
  "invoice_date": "2025-03-03",
  "vendor_terms": "Net 15",
  "make_trace_id": "make-20260511_230756_287",
  "output_tokens": "514",
  "bill_import_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "invoice_number": "225009",
  "vendor_due_date": "2025-03-18",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "claude_message_id": "msg_01QzZ51rY78bHRRzjkLvFw3A",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abls2009yagtbmv9adu9l",
  "vendor_id": "vend_40d6cde5b5584b3a99f6bfbbb30d5ab0",
  "process_key": "05-12-2026-026-INV-023",
  "vendor_name": "Limitless Exposure LLC",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "canonical_name": "Limitless Exposure LLC",
  "category_count": 3,
  "invoice_number": "225009",
  "category_options": [
    {
      "name": "Computer, Internet, & Software",
      "notes": "Mapped from JKath historical QuickBooks export: Computer, Internet, & Software (1).",
      "expense_category_id": "cat_a14fcd4c0e5d4fde8e584f03fa8701b9",
      "fully_qualified_name": "Computer, Internet, & Software",
      "quickbooks_account_id": "143",
      "vendor_expense_category_id": "cmp1bb3e1006013pf194h3qo1"
    },
    {
      "name": "Marketing & Advertising",
      "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising (4).",
      "expense_category_id": "cat_a705d1f61e88472eaa53b4d214bbb5c9",
      "fully_qualified_name": "Marketing & Advertising",
      "quickbooks_account_id": "148",
      "vendor_expense_category_id": "cmp1bb3gn006213pfv08dl0ot"
    },
    {
      "name": "Marketing- Website",
      "notes": "Mapped from JKath historical QuickBooks export: Marketing & Advertising:Marketing- Website (18).",
      "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
      "fully_qualified_name": "Marketing & Advertising:Marketing- Website",
      "quickbooks_account_id": "150",
      "vendor_expense_category_id": "cmp1bb3j7006413pfclcxxk64"
    }
  ],
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "limitless exposure llc",
  "quickbooks_vendor_id": "54",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload
{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-026-INV-023",
  "vendor_name": "Limitless Exposure LLC",
  "category_name": "Marketing- Website",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "selection_payload": {
    "reason": "The invoice is explicitly for 'Website - MAINTENANCE SERVICES' on the 'JKATH DESIGN BUILD + REINVENT Website', and the project context is 'Monthly Website Maintenance'. This maps directly to the 'Marketing- Website' subcategory (cat_bc1043051876437ca92797d7660b398a), which is the most specific and appropriate match among the allowed options, taking precedence over the broader 'Marketing & Advertising' or 'Computer, Internet, & Software' categories.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
    "selected_expense_category_name": "Marketing- Website"
  },
  "expense_category_id": "cat_bc1043051876437ca92797d7660b398a",
  "quickbooks_account_id": "150"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-026-INV-023",
  "vendor_name": "Limitless Exposure LLC",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "invoice_number": "225009",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "quickbooks_vendor_id": "54",
  "quickbooks_account_id": "150",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-026-INV-023",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "quickbooks_bill_id": "316",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "526.50",
    "due_date": "2025-04-02",
    "doc_number": "225009",
    "vendor_ref": "54",
    "account_ref": "150",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 15",
    "quickbooks_bill_id": "316"
  },
  "quickbooks_account_id": "150",
  "resolved_expense_category_id": "cat_bc1043051876437ca92797d7660b398a"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-026-INV-023",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "316"
  },
  "quickbooks_bill_id": "316"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-026-INV-023",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524",
  "final_file_name": "LimitlessExposureLLC_INV-225009.pdf",
  "source_file_name": "Invoice_225009_revised_from_Limitless_Exposure_LLC.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/gg90jebey9x7jy40iwk8o/LimitlessExposureLLC_INV-225009.pdf?rlkey=wf3wptcgfhkq6vto9u1099ofu&dl=0",
  "quickbooks_bill_id": "316",
  "multi_invoice_group_id": "bill_4fbc0bfa7a5843c08f88ef5d85db6524"
}