JkathBusiness Portal

Invoice Record

05-12-2026-026-INV-026

All-Inc
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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QBView Invoice in Dropbox

Status

Created in QB

Invoice

S1591749.003

Total

$1,900.00

Invoice data

Detected vendor
All Inc
Matched vendor
All-Inc
Matched alias
All Inc.
Category
Building Services:Appliance Installation
Category method
Claude category selection
Invoice date
01/21/2025
Due date
02/20/2025
Vendor terms
BC Net.20
Jkath terms
Net 30
QB Bill ID
319

Category reason

All line items are explicitly labeled 'PRO- INSTALL-' for various appliances (refrigeration, range, ventilation hood, dishwasher, ice maker, custom panel fees). Every charge is for installation labor/services, not for the appliances themselves. This maps directly to the Appliance Installation category.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.
View Bill in QuickBooksView Invoice in Dropbox

Processing Context

Invoice ID
05-12-2026-026-INV-026
Run ID
05-12-2026-026
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
All inc S1591749-0006_22143.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is a 2-page document. Ship-to contact is Luisa Peterson at 2258 St Clair Ave, Saint Paul, MN 55105. Bill-to is JKATH LLC - TAX EXEMPT. Salesperson is Alana Wynne. Order date was 08/13/24. Shipping instructions note to ship with S1592253, call 30 minutes before arrival, call Katie at 651-216-0107, meet truck, ship & install 1/21/24. Customer is tax exempt; Sales Tax is $0.00. S&H CHGS are $0.00. Invoice marked as Reprint on page 2.",
  "terms": "BC Net.20",
  "total": 1900,
  "due_date": "2025-02-20",
  "shipping": 0,
  "subtotal": 1900,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.95,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 500,
      "unit_price": 500,
      "description": "PRO- INSTALL- REFRIGERATION / COLUMN; 30\"-36\" *SPECIAL ORDER ITEM - NO RETURNS*"
    },
    {
      "qty": 3,
      "amount": 300,
      "unit_price": 100,
      "description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
    },
    {
      "qty": 1,
      "amount": 325,
      "unit_price": 325,
      "description": "PRO- INSTALL- RANGE / OVERSIZE; 36\" *SPECIAL ORDER ITEM - NO RETURNS*"
    },
    {
      "qty": 1,
      "amount": 200,
      "unit_price": 200,
      "description": "PRO- INSTALL- VENTILATION / CHIMNEY HOOD / INSERT; STD *SPECIAL ORDER ITEM - NO RETURNS*"
    },
    {
      "qty": 1,
      "amount": 225,
      "unit_price": 225,
      "description": "PRO- INSTALL- DISHWASHER; STD WIV *SPECIAL ORDER ITEM - NO RETURNS*"
    },
    {
      "qty": 1,
      "amount": 100,
      "unit_price": 100,
      "description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
    },
    {
      "qty": 1,
      "amount": 150,
      "unit_price": 150,
      "description": "PRO- INSTALL- REFRIGERATION / UNDER COUNTER / ICE MAKER *SPECIAL ORDER ITEM - NO RETURNS*"
    },
    {
      "qty": 1,
      "amount": 100,
      "unit_price": 100,
      "description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
    }
  ],
  "vendor_name": "All Inc",
  "invoice_date": "2025-01-21",
  "project_name": "2258 ST CLAIR AVE",
  "document_type": "invoice",
  "invoice_number": "S1591749.003",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abb1m001qagtbc8ui6dwk",
    "vendor_id": "vend_16e5425b76a742aba952c2cf98c1a672",
    "alias_name": "All Inc.",
    "canonical_name": "All-Inc",
    "category_count": 2,
    "category_options": [
      {
        "name": "Appliance Installation",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Appliance Installation (1).",
        "expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
        "fully_qualified_name": "Building Services:Appliance Installation",
        "quickbooks_account_id": "118",
        "vendor_expense_category_id": "cmp1baumm001813pfdod6si3l"
      },
      {
        "name": "Appliances",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (13).",
        "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
        "fully_qualified_name": "Building Materials:Appliances",
        "quickbooks_account_id": "104",
        "vendor_expense_category_id": "cmp1bauk0001613pfxgxeqp3o"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "all inc",
    "quickbooks_vendor_id": "31",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "All line items are explicitly labeled 'PRO- INSTALL-' for various appliances (refrigeration, range, ventilation hood, dishwasher, ice maker, custom panel fees). Every charge is for installation labor/services, not for the appliances themselves. This maps directly to the Appliance Installation category.",
    "confidence": 0.99,
    "category_name": "Appliance Installation",
    "expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
    "quickbooks_account_id": "118",
    "selected_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
    "selected_expense_category_name": "Appliance Installation"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "31",
    "quickbooks_account_id": "118",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "1900.00",
    "due_date": "2025-02-20",
    "doc_number": "S1591749.003",
    "vendor_ref": "31",
    "account_ref": "118",
    "jkath_terms": "Net 30",
    "vendor_terms": "BC Net.20",
    "quickbooks_bill_id": "319",
    "resolved_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "319"
  }
}

Raw payload

{
  "run_id": "run_d3dcb6acd0044649867411b977067fec",
  "source": "make.com",
  "run_key": "05-12-2026-026",
  "make_trace_id": "make-20260511_230756_287",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1591749-0006_22143.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABipA",
  "source_dropbox_rev": "0165196d240d1cf00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "d0687f1d45fef0ce095dcdd4fbff83afa44b6db388c23350535c36de14647e22",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1591749-0006_22143.pdf",
  "multi_invoice_group_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "processing_dropbox_rev": "01651971ad7021100000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice spanning two pages (S1591749.003). All line items are installation services for appliances. The vendor name 'All Inc' is stylized as 'all inc.' on the document with tagline 'The appliance & cabinet destination.' Remit to address is St Paul Showroom, 185 W Plato Blvd, Saint Paul, MN 55107.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice is a 2-page document. Ship-to contact is Luisa Peterson at 2258 St Clair Ave, Saint Paul, MN 55105. Bill-to is JKATH LLC - TAX EXEMPT. Salesperson is Alana Wynne. Order date was 08/13/24. Shipping instructions note to ship with S1592253, call 30 minutes before arrival, call Katie at 651-216-0107, meet truck, ship & install 1/21/24. Customer is tax exempt; Sales Tax is $0.00. S&H CHGS are $0.00. Invoice marked as Reprint on page 2.",
        "terms": "BC Net.20",
        "total": 1900,
        "due_date": "2025-02-20",
        "shipping": 0,
        "subtotal": 1900,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.95,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 500,
            "unit_price": 500,
            "description": "PRO- INSTALL- REFRIGERATION / COLUMN; 30\"-36\" *SPECIAL ORDER ITEM - NO RETURNS*"
          },
          {
            "qty": 3,
            "amount": 300,
            "unit_price": 100,
            "description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
          },
          {
            "qty": 1,
            "amount": 325,
            "unit_price": 325,
            "description": "PRO- INSTALL- RANGE / OVERSIZE; 36\" *SPECIAL ORDER ITEM - NO RETURNS*"
          },
          {
            "qty": 1,
            "amount": 200,
            "unit_price": 200,
            "description": "PRO- INSTALL- VENTILATION / CHIMNEY HOOD / INSERT; STD *SPECIAL ORDER ITEM - NO RETURNS*"
          },
          {
            "qty": 1,
            "amount": 225,
            "unit_price": 225,
            "description": "PRO- INSTALL- DISHWASHER; STD WIV *SPECIAL ORDER ITEM - NO RETURNS*"
          },
          {
            "qty": 1,
            "amount": 100,
            "unit_price": 100,
            "description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
          },
          {
            "qty": 1,
            "amount": 150,
            "unit_price": 150,
            "description": "PRO- INSTALL- REFRIGERATION / UNDER COUNTER / ICE MAKER *SPECIAL ORDER ITEM - NO RETURNS*"
          },
          {
            "qty": 1,
            "amount": 100,
            "unit_price": 100,
            "description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
          }
        ],
        "vendor_name": "All Inc",
        "invoice_date": "2025-01-21",
        "project_name": "2258 ST CLAIR AVE",
        "document_type": "invoice",
        "invoice_number": "S1591749.003",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1591749-0006_22143.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1591749-0006_22143.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "1900.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-02-20",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-026-INV-026",
  "vendor_name": "All Inc",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4488",
  "invoice_date": "2025-01-21",
  "vendor_terms": "BC Net.20",
  "make_trace_id": "make-20260511_230756_287",
  "output_tokens": "1123",
  "bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "invoice_number": "S1591749.003",
  "vendor_due_date": "2025-02-20",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "claude_message_id": "msg_01HdektaeyeuR7EBqtphza88",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abb1m001qagtbc8ui6dwk",
  "vendor_id": "vend_16e5425b76a742aba952c2cf98c1a672",
  "process_key": "05-12-2026-026-INV-026",
  "vendor_name": "All Inc",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "canonical_name": "All-Inc",
  "category_count": 2,
  "invoice_number": "S1591749.003",
  "category_options": [
    {
      "name": "Appliance Installation",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Appliance Installation (1).",
      "expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
      "fully_qualified_name": "Building Services:Appliance Installation",
      "quickbooks_account_id": "118",
      "vendor_expense_category_id": "cmp1baumm001813pfdod6si3l"
    },
    {
      "name": "Appliances",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (13).",
      "expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
      "fully_qualified_name": "Building Materials:Appliances",
      "quickbooks_account_id": "104",
      "vendor_expense_category_id": "cmp1bauk0001613pfxgxeqp3o"
    }
  ],
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "all inc",
  "quickbooks_vendor_id": "31",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload
{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-026-INV-026",
  "vendor_name": "All-Inc",
  "category_name": "Appliance Installation",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "selection_payload": {
    "reason": "All line items are explicitly labeled 'PRO- INSTALL-' for various appliances (refrigeration, range, ventilation hood, dishwasher, ice maker, custom panel fees). Every charge is for installation labor/services, not for the appliances themselves. This maps directly to the Appliance Installation category.",
    "confidence": 0.99,
    "selected_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
    "selected_expense_category_name": "Appliance Installation"
  },
  "expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
  "quickbooks_account_id": "118"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-026-INV-026",
  "vendor_name": "All-Inc",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "invoice_number": "S1591749.003",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "quickbooks_vendor_id": "31",
  "quickbooks_account_id": "118",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-026-INV-026",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "quickbooks_bill_id": "319",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "1900.00",
    "due_date": "2025-02-20",
    "doc_number": "S1591749.003",
    "vendor_ref": "31",
    "account_ref": "118",
    "jkath_terms": "Net 30",
    "vendor_terms": "BC Net.20",
    "quickbooks_bill_id": "319"
  },
  "quickbooks_account_id": "118",
  "resolved_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-026-INV-026",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "319"
  },
  "quickbooks_bill_id": "319"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-026-INV-026",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
  "final_file_name": "All-Inc_INV-S1591749003.pdf",
  "source_file_name": "All inc S1591749-0006_22143.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/atxptu53o5gamjk8g3iym/All-Inc_INV-S1591749003.pdf?rlkey=zh77o35c2uzg8keu8au7du4yl&dl=0",
  "quickbooks_bill_id": "319",
  "multi_invoice_group_id": "bill_a1bca03a83d045919d9c8a130c520ea9"
}