Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
S1591749.003
Total
$1,900.00
Invoice data
- Detected vendor
- All Inc
- Matched vendor
- All-Inc
- Matched alias
- All Inc.
- Category
- Building Services:Appliance Installation
- Category method
- Claude category selection
- Invoice date
- 01/21/2025
- Due date
- 02/20/2025
- Vendor terms
- BC Net.20
- Jkath terms
- Net 30
- QB Bill ID
- 319
Category reason
All line items are explicitly labeled 'PRO- INSTALL-' for various appliances (refrigeration, range, ventilation hood, dishwasher, ice maker, custom panel fees). Every charge is for installation labor/services, not for the appliances themselves. This maps directly to the Appliance Installation category.
File result
- Final file
- All-Inc_INV-S1591749003.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-026-INV-026
- Run ID
- 05-12-2026-026
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- All inc S1591749-0006_22143.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice is a 2-page document. Ship-to contact is Luisa Peterson at 2258 St Clair Ave, Saint Paul, MN 55105. Bill-to is JKATH LLC - TAX EXEMPT. Salesperson is Alana Wynne. Order date was 08/13/24. Shipping instructions note to ship with S1592253, call 30 minutes before arrival, call Katie at 651-216-0107, meet truck, ship & install 1/21/24. Customer is tax exempt; Sales Tax is $0.00. S&H CHGS are $0.00. Invoice marked as Reprint on page 2.",
"terms": "BC Net.20",
"total": 1900,
"due_date": "2025-02-20",
"shipping": 0,
"subtotal": 1900,
"confidence": {
"total": 0.99,
"vendor_name": 0.95,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 500,
"unit_price": 500,
"description": "PRO- INSTALL- REFRIGERATION / COLUMN; 30\"-36\" *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 3,
"amount": 300,
"unit_price": 100,
"description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 325,
"unit_price": 325,
"description": "PRO- INSTALL- RANGE / OVERSIZE; 36\" *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 200,
"unit_price": 200,
"description": "PRO- INSTALL- VENTILATION / CHIMNEY HOOD / INSERT; STD *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 225,
"unit_price": 225,
"description": "PRO- INSTALL- DISHWASHER; STD WIV *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 100,
"unit_price": 100,
"description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 150,
"unit_price": 150,
"description": "PRO- INSTALL- REFRIGERATION / UNDER COUNTER / ICE MAKER *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 100,
"unit_price": 100,
"description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
}
],
"vendor_name": "All Inc",
"invoice_date": "2025-01-21",
"project_name": "2258 ST CLAIR AVE",
"document_type": "invoice",
"invoice_number": "S1591749.003",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "cmp1abb1m001qagtbc8ui6dwk",
"vendor_id": "vend_16e5425b76a742aba952c2cf98c1a672",
"alias_name": "All Inc.",
"canonical_name": "All-Inc",
"category_count": 2,
"category_options": [
{
"name": "Appliance Installation",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Appliance Installation (1).",
"expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
"fully_qualified_name": "Building Services:Appliance Installation",
"quickbooks_account_id": "118",
"vendor_expense_category_id": "cmp1baumm001813pfdod6si3l"
},
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (13).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1bauk0001613pfxgxeqp3o"
}
],
"expense_category_id": null,
"normalized_alias_key": "all inc",
"quickbooks_vendor_id": "31",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"reason": "All line items are explicitly labeled 'PRO- INSTALL-' for various appliances (refrigeration, range, ventilation hood, dishwasher, ice maker, custom panel fees). Every charge is for installation labor/services, not for the appliances themselves. This maps directly to the Appliance Installation category.",
"confidence": 0.99,
"category_name": "Appliance Installation",
"expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
"quickbooks_account_id": "118",
"selected_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
"selected_expense_category_name": "Appliance Installation"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "31",
"quickbooks_account_id": "118",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "1900.00",
"due_date": "2025-02-20",
"doc_number": "S1591749.003",
"vendor_ref": "31",
"account_ref": "118",
"jkath_terms": "Net 30",
"vendor_terms": "BC Net.20",
"quickbooks_bill_id": "319",
"resolved_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "319"
}
}Raw payload
{
"run_id": "run_d3dcb6acd0044649867411b977067fec",
"source": "make.com",
"run_key": "05-12-2026-026",
"make_trace_id": "make-20260511_230756_287",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1591749-0006_22143.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABipA",
"source_dropbox_rev": "0165196d240d1cf00000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "d0687f1d45fef0ce095dcdd4fbff83afa44b6db388c23350535c36de14647e22",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1591749-0006_22143.pdf",
"multi_invoice_group_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"processing_dropbox_rev": "01651971ad7021100000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice spanning two pages (S1591749.003). All line items are installation services for appliances. The vendor name 'All Inc' is stylized as 'all inc.' on the document with tagline 'The appliance & cabinet destination.' Remit to address is St Paul Showroom, 185 W Plato Blvd, Saint Paul, MN 55107.",
"invoices": [
{
"tax": 0,
"notes": "Invoice is a 2-page document. Ship-to contact is Luisa Peterson at 2258 St Clair Ave, Saint Paul, MN 55105. Bill-to is JKATH LLC - TAX EXEMPT. Salesperson is Alana Wynne. Order date was 08/13/24. Shipping instructions note to ship with S1592253, call 30 minutes before arrival, call Katie at 651-216-0107, meet truck, ship & install 1/21/24. Customer is tax exempt; Sales Tax is $0.00. S&H CHGS are $0.00. Invoice marked as Reprint on page 2.",
"terms": "BC Net.20",
"total": 1900,
"due_date": "2025-02-20",
"shipping": 0,
"subtotal": 1900,
"confidence": {
"total": 0.99,
"vendor_name": 0.95,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 500,
"unit_price": 500,
"description": "PRO- INSTALL- REFRIGERATION / COLUMN; 30\"-36\" *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 3,
"amount": 300,
"unit_price": 100,
"description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 325,
"unit_price": 325,
"description": "PRO- INSTALL- RANGE / OVERSIZE; 36\" *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 200,
"unit_price": 200,
"description": "PRO- INSTALL- VENTILATION / CHIMNEY HOOD / INSERT; STD *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 225,
"unit_price": 225,
"description": "PRO- INSTALL- DISHWASHER; STD WIV *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 100,
"unit_price": 100,
"description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 150,
"unit_price": 150,
"description": "PRO- INSTALL- REFRIGERATION / UNDER COUNTER / ICE MAKER *SPECIAL ORDER ITEM - NO RETURNS*"
},
{
"qty": 1,
"amount": 100,
"unit_price": 100,
"description": "PRO- INSTALL- CUSTOM PANEL FEE; *HARDWARE LOCATIONS MUST BE MARKED, ON-SITE, OR PREVIOUSLY INSTALLED *SPECIAL ORDER ITEM - NO RETURNS*"
}
],
"vendor_name": "All Inc",
"invoice_date": "2025-01-21",
"project_name": "2258 ST CLAIR AVE",
"document_type": "invoice",
"invoice_number": "S1591749.003",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1591749-0006_22143.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1591749-0006_22143.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "1900.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-02-20",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-026-INV-026",
"vendor_name": "All Inc",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "4488",
"invoice_date": "2025-01-21",
"vendor_terms": "BC Net.20",
"make_trace_id": "make-20260511_230756_287",
"output_tokens": "1123",
"bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"invoice_number": "S1591749.003",
"vendor_due_date": "2025-02-20",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"claude_message_id": "msg_01HdektaeyeuR7EBqtphza88",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "cmp1abb1m001qagtbc8ui6dwk",
"vendor_id": "vend_16e5425b76a742aba952c2cf98c1a672",
"process_key": "05-12-2026-026-INV-026",
"vendor_name": "All Inc",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"canonical_name": "All-Inc",
"category_count": 2,
"invoice_number": "S1591749.003",
"category_options": [
{
"name": "Appliance Installation",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Appliance Installation (1).",
"expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
"fully_qualified_name": "Building Services:Appliance Installation",
"quickbooks_account_id": "118",
"vendor_expense_category_id": "cmp1baumm001813pfdod6si3l"
},
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (13).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1bauk0001613pfxgxeqp3o"
}
],
"source_file_name": "All inc S1591749-0006_22143.pdf",
"expense_category_id": null,
"normalized_alias_key": "all inc",
"quickbooks_vendor_id": "31",
"default_expense_account": null,
"missing_category_options": false
}Time
05/11/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-026-INV-026",
"vendor_name": "All-Inc",
"category_name": "Appliance Installation",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"selection_payload": {
"reason": "All line items are explicitly labeled 'PRO- INSTALL-' for various appliances (refrigeration, range, ventilation hood, dishwasher, ice maker, custom panel fees). Every charge is for installation labor/services, not for the appliances themselves. This maps directly to the Appliance Installation category.",
"confidence": 0.99,
"selected_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
"selected_expense_category_name": "Appliance Installation"
},
"expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1",
"quickbooks_account_id": "118"
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-026-INV-026",
"vendor_name": "All-Inc",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"invoice_number": "S1591749.003",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"quickbooks_vendor_id": "31",
"quickbooks_account_id": "118",
"existing_quickbooks_bill_id": null
}Time
05/11/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-026-INV-026",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"quickbooks_bill_id": "319",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "1900.00",
"due_date": "2025-02-20",
"doc_number": "S1591749.003",
"vendor_ref": "31",
"account_ref": "118",
"jkath_terms": "Net 30",
"vendor_terms": "BC Net.20",
"quickbooks_bill_id": "319"
},
"quickbooks_account_id": "118",
"resolved_expense_category_id": "cat_c1f5cecb6ef64c55bbf69c4a8249f3d1"
}Time
05/11/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-026-INV-026",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "319"
},
"quickbooks_bill_id": "319"
}Time
05/11/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "multi_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-026-INV-026",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_a1bca03a83d045919d9c8a130c520ea9",
"final_file_name": "All-Inc_INV-S1591749003.pdf",
"source_file_name": "All inc S1591749-0006_22143.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/atxptu53o5gamjk8g3iym/All-Inc_INV-S1591749003.pdf?rlkey=zh77o35c2uzg8keu8au7du4yl&dl=0",
"quickbooks_bill_id": "319",
"multi_invoice_group_id": "bill_a1bca03a83d045919d9c8a130c520ea9"
}