Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
the-030525-1300
Total
$1,300.00
Invoice data
- Detected vendor
- The Wallpaper Guy LLC
- Matched vendor
- The Wallpaper Guy
- Matched alias
- The Wallpaper Guy LLC
- Category
- Building Services:Painting
- Category method
- Single assignable category
- Invoice date
- 03/05/2025
- Due date
- 04/04/2025
- Vendor terms
- Net 10 Days
- Jkath terms
- Net 30
- QB Bill ID
- 320
Category reason
Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.
File result
- Final file
- TheWallpaperGuy_INV-the-030525-1300.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-026-INV-027
- Run ID
- 05-12-2026-026
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "No invoice number was printed on the document; invoice_number was generated per missing-number rule (first 3 chars of vendor name 'the' + invoice date 030525 + total 1300). Invoice prepared for J Kath Design / Madison (designer/client contact). Completion date was March 4, 2025. Due date calculated as invoice date (March 5, 2025) plus 10 days = March 15, 2025.",
"terms": "Net 10 Days",
"total": 1300,
"due_date": "2025-03-15",
"shipping": 0,
"subtotal": 1300,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0.95,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 1300,
"unit_price": null,
"description": "Main floor powder room (all walls), 94\"H ceiling - Wallpaper installation: Kelly Ventura Farm Weeds in Forest, 27.5\" x 11 yards, 49\" repeat, Matte non-woven, Pre-trimmed. Materials included: Roman 880 Wallpaper Adhesive."
}
],
"vendor_name": "The Wallpaper Guy LLC",
"invoice_date": "2025-03-05",
"project_name": "Carly & Joel Lodewyks | 8701 Bentwood Dr, Eden Prairie, MN 55344",
"document_type": "invoice",
"invoice_number": "the-030525-1300",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_49dc72ef9bf24bcaa720c07511ea4430",
"vendor_id": "vend_8d7d0893d8df4210aa399686a718cea7",
"alias_name": "The Wallpaper Guy LLC",
"canonical_name": "The Wallpaper Guy",
"category_count": 1,
"category_options": [
{
"name": "Painting",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Painting (3).",
"expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"fully_qualified_name": "Building Services:Painting",
"quickbooks_account_id": "134",
"vendor_expense_category_id": "cmp1bb1dt005013pftbr6n5eg"
}
],
"expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"normalized_alias_key": "the wallpaper guy llc",
"quickbooks_vendor_id": "98",
"quickbooks_account_id": "134",
"default_expense_account": "Painting",
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Painting",
"expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"quickbooks_account_id": "134",
"selected_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"selected_expense_category_name": "Painting"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "98",
"quickbooks_account_id": "134",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "single_category_direct",
"total": "1300.00",
"due_date": "2025-04-04",
"doc_number": "the-030525-1300",
"vendor_ref": "98",
"account_ref": "134",
"jkath_terms": "Net 30",
"vendor_terms": "Net 10 Days",
"quickbooks_bill_id": "320",
"resolved_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d"
},
"attachment_uploaded": {
"path": "single_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "320"
}
}Raw payload
{
"run_id": "run_d3dcb6acd0044649867411b977067fec",
"source": "make.com",
"run_key": "05-12-2026-026",
"make_trace_id": "make-20260511_230756_287",
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABiqA",
"source_dropbox_rev": "016519701cc16a400000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "f1d991d9f7bd2fd9eb24d9bf1973bea9f0fa97a536397b2ec8af779ed3d7d7f0",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"multi_invoice_group_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
"processing_dropbox_rev": "01651971c9cf81200000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice document. No printed invoice number; generated per rule. Prepared for design firm J Kath Design / Madison on behalf of end client Carly & Joel Lodewyks.",
"invoices": [
{
"tax": 0,
"notes": "No invoice number was printed on the document; invoice_number was generated per missing-number rule (first 3 chars of vendor name 'the' + invoice date 030525 + total 1300). Invoice prepared for J Kath Design / Madison (designer/client contact). Completion date was March 4, 2025. Due date calculated as invoice date (March 5, 2025) plus 10 days = March 15, 2025.",
"terms": "Net 10 Days",
"total": 1300,
"due_date": "2025-03-15",
"shipping": 0,
"subtotal": 1300,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0.95,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 1300,
"unit_price": null,
"description": "Main floor powder room (all walls), 94\"H ceiling - Wallpaper installation: Kelly Ventura Farm Weeds in Forest, 27.5\" x 11 yards, 49\" repeat, Matte non-woven, Pre-trimmed. Materials included: Roman 880 Wallpaper Adhesive."
}
],
"vendor_name": "The Wallpaper Guy LLC",
"invoice_date": "2025-03-05",
"project_name": "Carly & Joel Lodewyks | 8701 Bentwood Dr, Eden Prairie, MN 55344",
"document_type": "invoice",
"invoice_number": "the-030525-1300",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "1300.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-04-04",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-026-INV-027",
"vendor_name": "The Wallpaper Guy LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3164",
"invoice_date": "2025-03-05",
"vendor_terms": "Net 10 Days",
"make_trace_id": "make-20260511_230756_287",
"output_tokens": "539",
"bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
"invoice_number": "the-030525-1300",
"vendor_due_date": "2025-03-15",
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"claude_message_id": "msg_01MRzpYNvS32D22PnMm4mWhC",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_49dc72ef9bf24bcaa720c07511ea4430",
"vendor_id": "vend_8d7d0893d8df4210aa399686a718cea7",
"process_key": "05-12-2026-026-INV-027",
"vendor_name": "The Wallpaper Guy LLC",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
"canonical_name": "The Wallpaper Guy",
"category_count": 1,
"invoice_number": "the-030525-1300",
"category_options": [
{
"name": "Painting",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Painting (3).",
"expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"fully_qualified_name": "Building Services:Painting",
"quickbooks_account_id": "134",
"vendor_expense_category_id": "cmp1bb1dt005013pftbr6n5eg"
}
],
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Painting",
"expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"quickbooks_account_id": "134",
"selected_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"selected_expense_category_name": "Painting"
},
"expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
"normalized_alias_key": "the wallpaper guy llc",
"quickbooks_vendor_id": "98",
"default_expense_account": "Painting",
"missing_category_options": false
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "single_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-026-INV-027",
"vendor_name": "The Wallpaper Guy",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
"invoice_number": "the-030525-1300",
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"quickbooks_vendor_id": "98",
"quickbooks_account_id": "134",
"existing_quickbooks_bill_id": null
}Time
05/11/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "single_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-026-INV-027",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"quickbooks_bill_id": "320",
"quickbooks_payload": {
"path": "single_category_direct",
"total": "1300.00",
"due_date": "2025-04-04",
"doc_number": "the-030525-1300",
"vendor_ref": "98",
"account_ref": "134",
"jkath_terms": "Net 30",
"vendor_terms": "Net 10 Days",
"quickbooks_bill_id": "320"
},
"quickbooks_account_id": "134",
"resolved_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d"
}Time
05/11/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "single_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-026-INV-027",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"attachment_payload": {
"path": "single_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "320"
},
"quickbooks_bill_id": "320"
}Time
05/11/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "single_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-026-INV-027",
"make_trace_id": "make-20260511_230756_287",
"bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
"final_file_name": "TheWallpaperGuy_INV-the-030525-1300.pdf",
"source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/4hcooutajzu8uk1asc5r8/TheWallpaperGuy_INV-the-030525-1300.pdf?rlkey=ujwkipj3ufbkq045dimpwsmot&dl=0",
"quickbooks_bill_id": "320",
"multi_invoice_group_id": "bill_d1375e0dc60749ce8c34eefdc297f943"
}