JkathBusiness Portal

Invoice Record

05-12-2026-026-INV-027

The Wallpaper Guy
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

the-030525-1300

Total

$1,300.00

Invoice data

Detected vendor
The Wallpaper Guy LLC
Matched vendor
The Wallpaper Guy
Matched alias
The Wallpaper Guy LLC
Category
Building Services:Painting
Category method
Single assignable category
Invoice date
03/05/2025
Due date
04/04/2025
Vendor terms
Net 10 Days
Jkath terms
Net 30
QB Bill ID
320

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-026-INV-027
Run ID
05-12-2026-026
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number was printed on the document; invoice_number was generated per missing-number rule (first 3 chars of vendor name 'the' + invoice date 030525 + total 1300). Invoice prepared for J Kath Design / Madison (designer/client contact). Completion date was March 4, 2025. Due date calculated as invoice date (March 5, 2025) plus 10 days = March 15, 2025.",
  "terms": "Net 10 Days",
  "total": 1300,
  "due_date": "2025-03-15",
  "shipping": 0,
  "subtotal": 1300,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": 1300,
      "unit_price": null,
      "description": "Main floor powder room (all walls), 94\"H ceiling - Wallpaper installation: Kelly Ventura Farm Weeds in Forest, 27.5\" x 11 yards, 49\" repeat, Matte non-woven, Pre-trimmed. Materials included: Roman 880 Wallpaper Adhesive."
    }
  ],
  "vendor_name": "The Wallpaper Guy LLC",
  "invoice_date": "2025-03-05",
  "project_name": "Carly & Joel Lodewyks | 8701 Bentwood Dr, Eden Prairie, MN 55344",
  "document_type": "invoice",
  "invoice_number": "the-030525-1300",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_49dc72ef9bf24bcaa720c07511ea4430",
    "vendor_id": "vend_8d7d0893d8df4210aa399686a718cea7",
    "alias_name": "The Wallpaper Guy LLC",
    "canonical_name": "The Wallpaper Guy",
    "category_count": 1,
    "category_options": [
      {
        "name": "Painting",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Painting (3).",
        "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
        "fully_qualified_name": "Building Services:Painting",
        "quickbooks_account_id": "134",
        "vendor_expense_category_id": "cmp1bb1dt005013pftbr6n5eg"
      }
    ],
    "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
    "normalized_alias_key": "the wallpaper guy llc",
    "quickbooks_vendor_id": "98",
    "quickbooks_account_id": "134",
    "default_expense_account": "Painting",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Painting",
    "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
    "quickbooks_account_id": "134",
    "selected_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
    "selected_expense_category_name": "Painting"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "98",
    "quickbooks_account_id": "134",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "1300.00",
    "due_date": "2025-04-04",
    "doc_number": "the-030525-1300",
    "vendor_ref": "98",
    "account_ref": "134",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10 Days",
    "quickbooks_bill_id": "320",
    "resolved_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "320"
  }
}

Raw payload

{
  "run_id": "run_d3dcb6acd0044649867411b977067fec",
  "source": "make.com",
  "run_key": "05-12-2026-026",
  "make_trace_id": "make-20260511_230756_287",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABiqA",
  "source_dropbox_rev": "016519701cc16a400000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "f1d991d9f7bd2fd9eb24d9bf1973bea9f0fa97a536397b2ec8af779ed3d7d7f0",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "multi_invoice_group_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
  "processing_dropbox_rev": "01651971c9cf81200000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice document. No printed invoice number; generated per rule. Prepared for design firm J Kath Design / Madison on behalf of end client Carly & Joel Lodewyks.",
    "invoices": [
      {
        "tax": 0,
        "notes": "No invoice number was printed on the document; invoice_number was generated per missing-number rule (first 3 chars of vendor name 'the' + invoice date 030525 + total 1300). Invoice prepared for J Kath Design / Madison (designer/client contact). Completion date was March 4, 2025. Due date calculated as invoice date (March 5, 2025) plus 10 days = March 15, 2025.",
        "terms": "Net 10 Days",
        "total": 1300,
        "due_date": "2025-03-15",
        "shipping": 0,
        "subtotal": 1300,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": null,
            "amount": 1300,
            "unit_price": null,
            "description": "Main floor powder room (all walls), 94\"H ceiling - Wallpaper installation: Kelly Ventura Farm Weeds in Forest, 27.5\" x 11 yards, 49\" repeat, Matte non-woven, Pre-trimmed. Materials included: Roman 880 Wallpaper Adhesive."
          }
        ],
        "vendor_name": "The Wallpaper Guy LLC",
        "invoice_date": "2025-03-05",
        "project_name": "Carly & Joel Lodewyks | 8701 Bentwood Dr, Eden Prairie, MN 55344",
        "document_type": "invoice",
        "invoice_number": "the-030525-1300",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "1300.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-04",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-026-INV-027",
  "vendor_name": "The Wallpaper Guy LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3164",
  "invoice_date": "2025-03-05",
  "vendor_terms": "Net 10 Days",
  "make_trace_id": "make-20260511_230756_287",
  "output_tokens": "539",
  "bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
  "invoice_number": "the-030525-1300",
  "vendor_due_date": "2025-03-15",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "claude_message_id": "msg_01MRzpYNvS32D22PnMm4mWhC",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_49dc72ef9bf24bcaa720c07511ea4430",
  "vendor_id": "vend_8d7d0893d8df4210aa399686a718cea7",
  "process_key": "05-12-2026-026-INV-027",
  "vendor_name": "The Wallpaper Guy LLC",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
  "canonical_name": "The Wallpaper Guy",
  "category_count": 1,
  "invoice_number": "the-030525-1300",
  "category_options": [
    {
      "name": "Painting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Painting (3).",
      "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
      "fully_qualified_name": "Building Services:Painting",
      "quickbooks_account_id": "134",
      "vendor_expense_category_id": "cmp1bb1dt005013pftbr6n5eg"
    }
  ],
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Painting",
    "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
    "quickbooks_account_id": "134",
    "selected_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
    "selected_expense_category_name": "Painting"
  },
  "expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d",
  "normalized_alias_key": "the wallpaper guy llc",
  "quickbooks_vendor_id": "98",
  "default_expense_account": "Painting",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-026-INV-027",
  "vendor_name": "The Wallpaper Guy",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
  "invoice_number": "the-030525-1300",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "quickbooks_vendor_id": "98",
  "quickbooks_account_id": "134",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-026-INV-027",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "quickbooks_bill_id": "320",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "1300.00",
    "due_date": "2025-04-04",
    "doc_number": "the-030525-1300",
    "vendor_ref": "98",
    "account_ref": "134",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 10 Days",
    "quickbooks_bill_id": "320"
  },
  "quickbooks_account_id": "134",
  "resolved_expense_category_id": "cat_5cd8cff9602249029902722ebd6e200d"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-026-INV-027",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "320"
  },
  "quickbooks_bill_id": "320"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-026-INV-027",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_d1375e0dc60749ce8c34eefdc297f943",
  "final_file_name": "TheWallpaperGuy_INV-the-030525-1300.pdf",
  "source_file_name": "JKath.8701 Bentwood Dr.Eden Prairie.Wallpaper Installation Invoice.3.5.25.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/4hcooutajzu8uk1asc5r8/TheWallpaperGuy_INV-the-030525-1300.pdf?rlkey=ujwkipj3ufbkq045dimpwsmot&dl=0",
  "quickbooks_bill_id": "320",
  "multi_invoice_group_id": "bill_d1375e0dc60749ce8c34eefdc297f943"
}