Invoice Record

05-12-2026-027-INV-007

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Validation Error

Missing invoice date.

View Invoice in Dropbox

Status

Validation error

Invoice

738983

Total

$1,456.00

Invoice data

Detected vendor: DLG Painting LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: DLG St. Cliar Invoice_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing invoice date.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-027-INV-007
Run ID: 05-12-2026-027
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: DLG St. Cliar Invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Scanned handwritten invoice; OCR quality is low. Invoice number 738983 read from right side of document. No invoice date printed. Total reads as $1456.00 (handwritten, slightly ambiguous). Sold To: DLG Painting LLC, 6236 Scott Ave N, Brooklyn Center 55429. Ship To: 3919 East 49th St, Keith Desing Build, Minneapolis MN 55406. Job address appears to be 2258 Saint Clair Ave St Paul. Customer Order No field reads 'Brooklyn Center 55429'. Project name inferred from ship-to and description fields. 'Keith Desing Build' likely means 'Keith Design Build' (OCR/handwriting artifact). No date found on document.",
  "terms": null,
  "total": 1456,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1456,
  "confidence": {
    "total": 0.85,
    "vendor_name": 0.82,
    "invoice_date": 0,
    "project_name": 0.7,
    "invoice_number": 0.9
  },
  "line_items": [
    {
      "qty": null,
      "amount": 1456,
      "unit_price": null,
      "description": "Exterior Painting: Windows Trim, Fill nail holes. Material/labor/paint included."
    }
  ],
  "vendor_name": "DLG Painting LLC",
  "invoice_date": null,
  "project_name": "2258 Saint Clair Ave St Paul - 3919 East 49th St, Keith Desing Build",
  "document_type": "invoice",
  "invoice_number": "738983",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_594bd3eabfc6479e8864a025f93b86a9",
  "source": "make.com",
  "run_key": "05-12-2026-027",
  "make_trace_id": "make-20260511_232719_376",
  "source_file_name": "DLG St. Cliar Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG St. Cliar Invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABijA",
  "source_dropbox_rev": "016519746b349d100000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "7007ec3597c228813b72a8c3b609dc5d0786f50b31ef08df46a4ee55692b369d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG St. Cliar Invoice.pdf",
  "multi_invoice_group_id": "bill_ba7165a8df684e038e3cadf53d234b13",
  "processing_dropbox_rev": "01651974eb4370000000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single handwritten invoice scanned as PDF. Legibility is limited due to handwriting. Key fields such as invoice date are missing. Total amount $1456.00 inferred from handwritten 'Total 1456.00' at bottom left. Invoice number 738983 printed on right side of document.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Scanned handwritten invoice; OCR quality is low. Invoice number 738983 read from right side of document. No invoice date printed. Total reads as $1456.00 (handwritten, slightly ambiguous). Sold To: DLG Painting LLC, 6236 Scott Ave N, Brooklyn Center 55429. Ship To: 3919 East 49th St, Keith Desing Build, Minneapolis MN 55406. Job address appears to be 2258 Saint Clair Ave St Paul. Customer Order No field reads 'Brooklyn Center 55429'. Project name inferred from ship-to and description fields. 'Keith Desing Build' likely means 'Keith Design Build' (OCR/handwriting artifact). No date found on document.",
        "terms": null,
        "total": 1456,
        "due_date": null,
        "shipping": 0,
        "subtotal": 1456,
        "confidence": {
          "total": 0.85,
          "vendor_name": 0.82,
          "invoice_date": 0,
          "project_name": 0.7,
          "invoice_number": 0.9
        },
        "line_items": [
          {
            "qty": null,
            "amount": 1456,
            "unit_price": null,
            "description": "Exterior Painting: Windows Trim, Fill nail holes. Material/labor/paint included."
          }
        ],
        "vendor_name": "DLG Painting LLC",
        "invoice_date": null,
        "project_name": "2258 Saint Clair Ave St Paul - 3919 East 49th St, Keith Desing Build",
        "document_type": "invoice",
        "invoice_number": "738983",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DLG St. Cliar Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG St. Cliar Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG St. Cliar Invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "1456.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": null,
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-027-INV-007",
  "vendor_name": "DLG Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2970",
  "invoice_date": null,
  "vendor_terms": null,
  "make_trace_id": "make-20260511_232719_376",
  "output_tokens": "552",
  "bill_import_id": "bill_ba7165a8df684e038e3cadf53d234b13",
  "invoice_number": "738983",
  "vendor_due_date": null,
  "source_file_name": "DLG St. Cliar Invoice.pdf",
  "claude_message_id": "msg_015afkh7rFjrRx3PuFqcBqoo",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice date.

Payload

{
  "total": "1456.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-027-INV-007",
  "vendor_name": "DLG Painting LLC",
  "invoice_date": "",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_ba7165a8df684e038e3cadf53d234b13",
  "invoice_number": "738983",
  "final_file_name": "DLG St. Cliar Invoice_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG St. Cliar Invoice_VALIDATION-FAILED.pdf",
  "source_file_name": "DLG St. Cliar Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG St. Cliar Invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/uk6zvtkrhibntailtcsic/DLG-St.-Cliar-Invoice_VALIDATION-FAILED.pdf?rlkey=h1m9eoqor2jhe2yezrgeq1oxz&dl=0",
  "validation_details": "Missing invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG St. Cliar Invoice.pdf"
}