JkathBusiness Portal

Invoice Record

05-12-2026-027-INV-008

The Brands at Rabbit Creek
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

10074

Total

$734.00

Invoice data

Matched alias
The Brands at Rabbit Creek
Category
Building Materials:Lighting
Category method
Single assignable category
Invoice date
02/17/2025
Due date
03/19/2025
Vendor terms
50% down, 50% at delivery
Jkath terms
Net 30
QB Bill ID
307

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-027-INV-008
Run ID
05-12-2026-027
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is marked Overdue as of 03/10/2025. A deposit of $372.50 has been paid; balance due is $361.50. Shipping of $75.00 is listed separately outside the subtotal. The subtotal of $659.00 includes the credit card service charge of $11.00.",
  "terms": "50% down, 50% at delivery",
  "total": 734,
  "due_date": "2025-03-10",
  "shipping": 75,
  "subtotal": 659,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 347,
      "unit_price": 347,
      "description": "15-1124WT, Eloise Ceramic Sconce (White) - Wall sconces"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
    },
    {
      "qty": 1,
      "amount": 277,
      "unit_price": 277,
      "description": "16-1355NB, Pantry Flush Mount (Natural Brass) - Flush mount"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
    },
    {
      "qty": 1,
      "amount": 11,
      "unit_price": 11,
      "description": "Credit Card service charge"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-17",
  "project_name": "43rd Avenue South",
  "document_type": "invoice",
  "invoice_number": "10074",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
    "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
    "alias_name": "The Brands at Rabbit Creek",
    "canonical_name": "The Brands at Rabbit Creek",
    "category_count": 1,
    "category_options": [
      {
        "name": "Lighting",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
        "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
        "fully_qualified_name": "Building Materials:Lighting",
        "quickbooks_account_id": "110",
        "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
      }
    ],
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "normalized_alias_key": "the brands at rabbit creek",
    "quickbooks_vendor_id": "84",
    "quickbooks_account_id": "110",
    "default_expense_account": "Lighting",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "84",
    "quickbooks_account_id": "110",
    "existing_quickbooks_bill_id": "307"
  },
  "duplicate_bill": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "10074",
    "existing_quickbooks_bill_id": "307"
  }
}

Raw payload

{
  "run_id": "run_594bd3eabfc6479e8864a025f93b86a9",
  "source": "make.com",
  "run_key": "05-12-2026-027",
  "make_trace_id": "make-20260511_232719_376",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABijQ",
  "source_dropbox_rev": "016519746b5111200000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "0bb0eead1d29c4d1e7d0fed0d1f45067200ad0f440a2687ad8330f672fbf8a16",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "multi_invoice_group_id": "bill_752b5a27b34b4edc97d702cdca1a7926",
  "processing_dropbox_rev": "01651974f9f27b100000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "PDF contains a single invoice (no. 10074) from The Brands at Rabbit Creek. Page 2 is blank.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice is marked Overdue as of 03/10/2025. A deposit of $372.50 has been paid; balance due is $361.50. Shipping of $75.00 is listed separately outside the subtotal. The subtotal of $659.00 includes the credit card service charge of $11.00.",
        "terms": "50% down, 50% at delivery",
        "total": 734,
        "due_date": "2025-03-10",
        "shipping": 75,
        "subtotal": 659,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.99,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 347,
            "unit_price": 347,
            "description": "15-1124WT, Eloise Ceramic Sconce (White) - Wall sconces"
          },
          {
            "qty": 1,
            "amount": 12,
            "unit_price": 12,
            "description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
          },
          {
            "qty": 1,
            "amount": 277,
            "unit_price": 277,
            "description": "16-1355NB, Pantry Flush Mount (Natural Brass) - Flush mount"
          },
          {
            "qty": 1,
            "amount": 12,
            "unit_price": 12,
            "description": "Bulbs, 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
          },
          {
            "qty": 1,
            "amount": 11,
            "unit_price": 11,
            "description": "Credit Card service charge"
          }
        ],
        "vendor_name": "The Brands at Rabbit Creek",
        "invoice_date": "2025-02-17",
        "project_name": "43rd Avenue South",
        "document_type": "invoice",
        "invoice_number": "10074",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "734.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-19",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-027-INV-008",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4932",
  "invoice_date": "2025-02-17",
  "vendor_terms": "50% down, 50% at delivery",
  "make_trace_id": "make-20260511_232719_376",
  "output_tokens": "619",
  "bill_import_id": "bill_752b5a27b34b4edc97d702cdca1a7926",
  "invoice_number": "10074",
  "vendor_due_date": "2025-03-10",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "claude_message_id": "msg_01T5rrFs2tvSYpFTJKJFPzP2",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-12-2026-027-INV-008",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_752b5a27b34b4edc97d702cdca1a7926",
  "canonical_name": "The Brands at Rabbit Creek",
  "category_count": 1,
  "invoice_number": "10074",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  },
  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-027-INV-008",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_752b5a27b34b4edc97d702cdca1a7926",
  "invoice_number": "10074",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": "307"
}

Time

05/11/2026

Event

DUPLICATE FOUND

Message

Duplicate QuickBooks Bill found.

Payload
{
  "path": "single_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-12-2026-027-INV-008",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_752b5a27b34b4edc97d702cdca1a7926",
  "final_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_name": "Invoice_10074_from_The_Brands_at_Rabbit_Creek.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/gyit1cqfavz2rkcs1l0sw/Invoice_10074_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf?rlkey=fbutsivdyaggpkdsa8jdl3jyw&dl=0",
  "quickbooks_payload": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "10074",
    "existing_quickbooks_bill_id": "307"
  },
  "existing_quickbooks_bill_id": "307"
}