Invoice Record
05-12-2026-027-INV-012
Validation Error
Missing invoice date.
Status
Validation error
Invoice
73892
Total
$13,125.00
Invoice data
- Detected vendor
- Dica Painting LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- Not set
- Due date
- Not set
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Missing invoice date.
Processing Context
- Invoice ID
- 05-12-2026-027-INV-012
- Run ID
- 05-12-2026-027
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- DLG Lakeview Invoice.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Scanned handwritten invoice with poor OCR quality. Vendor name read as 'Dica Painting LLC' but may be 'Diga' or similar - low confidence. Invoice number printed as 73892 (form number 73982 also visible - ambiguous). No invoice date printed; invoice_date set to null. Sold to: Brooklyn Center NJ 55429 (address unclear). Ship to: Steph Desing Build, 3919 East 44th St, Minneapolis MN 55406. Customer order references 5503 Lakeview, Edina. Total appears to be $13,125.00 based on handwritten totals. Line item breakdown is partially legible: extra work subtotal ~$1,875 ($550+$1,000+$325), exterior items ~$575+$350. Some line item amounts could not be individually confirmed. Multiple sub-totals visible on document making exact breakdown uncertain.",
"terms": null,
"total": 13125,
"due_date": null,
"shipping": 0,
"subtotal": 13125,
"confidence": {
"total": 0.65,
"vendor_name": 0.6,
"invoice_date": 0,
"project_name": 0.55,
"invoice_number": 0.75
},
"line_items": [
{
"qty": null,
"amount": null,
"unit_price": null,
"description": "Paint: Windows, Casing, Baseboard, Shoe - Crown molding, repair same windows, door casing, powder room panel, Sun porch"
},
{
"qty": null,
"amount": 10000,
"unit_price": null,
"description": "Walls/Ceilings - last payment $10,000"
},
{
"qty": null,
"amount": 1875,
"unit_price": null,
"description": "Extra work - Skills walls basement $550, fix door $1000, stain main porch floor $325"
},
{
"qty": null,
"amount": 575,
"unit_price": null,
"description": "Exterior window remove $250, remove 4 rail porch floor $325 - Total $575"
},
{
"qty": null,
"amount": 350,
"unit_price": null,
"description": "Exterior porch windows from 350 - Total $350"
},
{
"qty": null,
"amount": null,
"unit_price": null,
"description": "Extra paint - remove 4 rail porch floor"
}
],
"vendor_name": "Dica Painting LLC",
"invoice_date": null,
"project_name": "5503 Lakeview, Edina / Steph Desing Build - 3919 East 44th St, Minneapolis MN 55406",
"document_type": "invoice",
"invoice_number": "73892",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_594bd3eabfc6479e8864a025f93b86a9",
"source": "make.com",
"run_key": "05-12-2026-027",
"make_trace_id": "make-20260511_232719_376",
"source_file_name": "DLG Lakeview Invoice.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Lakeview Invoice.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABihQ",
"source_dropbox_rev": "016519746bc5f1300000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "c9f42a146ae466c1169179e717c5fda423eb03f55b7d2475793436c5db3237bf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Lakeview Invoice.pdf",
"multi_invoice_group_id": "bill_9148f531f6674b35aa3eebc701665aa3",
"processing_dropbox_rev": "01651975530155500000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single handwritten invoice on a pre-printed form. Document quality is poor (handwritten, scanned). Several fields are ambiguous or illegible. Human review strongly recommended before posting to QuickBooks.",
"invoices": [
{
"tax": 0,
"notes": "Scanned handwritten invoice with poor OCR quality. Vendor name read as 'Dica Painting LLC' but may be 'Diga' or similar - low confidence. Invoice number printed as 73892 (form number 73982 also visible - ambiguous). No invoice date printed; invoice_date set to null. Sold to: Brooklyn Center NJ 55429 (address unclear). Ship to: Steph Desing Build, 3919 East 44th St, Minneapolis MN 55406. Customer order references 5503 Lakeview, Edina. Total appears to be $13,125.00 based on handwritten totals. Line item breakdown is partially legible: extra work subtotal ~$1,875 ($550+$1,000+$325), exterior items ~$575+$350. Some line item amounts could not be individually confirmed. Multiple sub-totals visible on document making exact breakdown uncertain.",
"terms": null,
"total": 13125,
"due_date": null,
"shipping": 0,
"subtotal": 13125,
"confidence": {
"total": 0.65,
"vendor_name": 0.6,
"invoice_date": 0,
"project_name": 0.55,
"invoice_number": 0.75
},
"line_items": [
{
"qty": null,
"amount": null,
"unit_price": null,
"description": "Paint: Windows, Casing, Baseboard, Shoe - Crown molding, repair same windows, door casing, powder room panel, Sun porch"
},
{
"qty": null,
"amount": 10000,
"unit_price": null,
"description": "Walls/Ceilings - last payment $10,000"
},
{
"qty": null,
"amount": 1875,
"unit_price": null,
"description": "Extra work - Skills walls basement $550, fix door $1000, stain main porch floor $325"
},
{
"qty": null,
"amount": 575,
"unit_price": null,
"description": "Exterior window remove $250, remove 4 rail porch floor $325 - Total $575"
},
{
"qty": null,
"amount": 350,
"unit_price": null,
"description": "Exterior porch windows from 350 - Total $350"
},
{
"qty": null,
"amount": null,
"unit_price": null,
"description": "Extra paint - remove 4 rail porch floor"
}
],
"vendor_name": "Dica Painting LLC",
"invoice_date": null,
"project_name": "5503 Lakeview, Edina / Steph Desing Build - 3919 East 44th St, Minneapolis MN 55406",
"document_type": "invoice",
"invoice_number": "73892",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "DLG Lakeview Invoice.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Lakeview Invoice.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Lakeview Invoice.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "13125.00",
"message": "Claude extraction parsed and stored.",
"due_date": null,
"jkath_terms": "Net 30",
"process_key": "05-12-2026-027-INV-012",
"vendor_name": "Dica Painting LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "2970",
"invoice_date": null,
"vendor_terms": null,
"make_trace_id": "make-20260511_232719_376",
"output_tokens": "862",
"bill_import_id": "bill_9148f531f6674b35aa3eebc701665aa3",
"invoice_number": "73892",
"vendor_due_date": null,
"source_file_name": "DLG Lakeview Invoice.pdf",
"claude_message_id": "msg_01L7RhGvyRCu1mwQTsUs9cDu",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Missing invoice date.
Payload
{
"total": "13125.00",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-12-2026-027-INV-012",
"vendor_name": "Dica Painting LLC",
"invoice_date": "",
"make_trace_id": "make-20260511_232719_376",
"bill_import_id": "bill_9148f531f6674b35aa3eebc701665aa3",
"invoice_number": "73892",
"final_file_name": "DLG Lakeview Invoice_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG Lakeview Invoice_VALIDATION-FAILED.pdf",
"source_file_name": "DLG Lakeview Invoice.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Lakeview Invoice.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/lqjuqw06cfm8lerkmcjyi/DLG-Lakeview-Invoice_VALIDATION-FAILED.pdf?rlkey=jjb0ytek1gmcrxe9cyj44idzy&dl=0",
"validation_details": "Missing invoice date.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Lakeview Invoice.pdf"
}