JkathBusiness Portal

Invoice Record

05-12-2026-027-INV-012

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Validation Error

Missing invoice date.

Status

Validation error

Invoice

73892

Total

$13,125.00

Invoice data

Detected vendor
Dica Painting LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
Not set
Due date
Not set
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Missing invoice date.

Processing Context

Invoice ID
05-12-2026-027-INV-012
Run ID
05-12-2026-027
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
DLG Lakeview Invoice.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Scanned handwritten invoice with poor OCR quality. Vendor name read as 'Dica Painting LLC' but may be 'Diga' or similar - low confidence. Invoice number printed as 73892 (form number 73982 also visible - ambiguous). No invoice date printed; invoice_date set to null. Sold to: Brooklyn Center NJ 55429 (address unclear). Ship to: Steph Desing Build, 3919 East 44th St, Minneapolis MN 55406. Customer order references 5503 Lakeview, Edina. Total appears to be $13,125.00 based on handwritten totals. Line item breakdown is partially legible: extra work subtotal ~$1,875 ($550+$1,000+$325), exterior items ~$575+$350. Some line item amounts could not be individually confirmed. Multiple sub-totals visible on document making exact breakdown uncertain.",
  "terms": null,
  "total": 13125,
  "due_date": null,
  "shipping": 0,
  "subtotal": 13125,
  "confidence": {
    "total": 0.65,
    "vendor_name": 0.6,
    "invoice_date": 0,
    "project_name": 0.55,
    "invoice_number": 0.75
  },
  "line_items": [
    {
      "qty": null,
      "amount": null,
      "unit_price": null,
      "description": "Paint: Windows, Casing, Baseboard, Shoe - Crown molding, repair same windows, door casing, powder room panel, Sun porch"
    },
    {
      "qty": null,
      "amount": 10000,
      "unit_price": null,
      "description": "Walls/Ceilings - last payment $10,000"
    },
    {
      "qty": null,
      "amount": 1875,
      "unit_price": null,
      "description": "Extra work - Skills walls basement $550, fix door $1000, stain main porch floor $325"
    },
    {
      "qty": null,
      "amount": 575,
      "unit_price": null,
      "description": "Exterior window remove $250, remove 4 rail porch floor $325 - Total $575"
    },
    {
      "qty": null,
      "amount": 350,
      "unit_price": null,
      "description": "Exterior porch windows from 350 - Total $350"
    },
    {
      "qty": null,
      "amount": null,
      "unit_price": null,
      "description": "Extra paint - remove 4 rail porch floor"
    }
  ],
  "vendor_name": "Dica Painting LLC",
  "invoice_date": null,
  "project_name": "5503 Lakeview, Edina / Steph Desing Build - 3919 East 44th St, Minneapolis MN 55406",
  "document_type": "invoice",
  "invoice_number": "73892",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_594bd3eabfc6479e8864a025f93b86a9",
  "source": "make.com",
  "run_key": "05-12-2026-027",
  "make_trace_id": "make-20260511_232719_376",
  "source_file_name": "DLG Lakeview Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Lakeview Invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABihQ",
  "source_dropbox_rev": "016519746bc5f1300000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "c9f42a146ae466c1169179e717c5fda423eb03f55b7d2475793436c5db3237bf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Lakeview Invoice.pdf",
  "multi_invoice_group_id": "bill_9148f531f6674b35aa3eebc701665aa3",
  "processing_dropbox_rev": "01651975530155500000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single handwritten invoice on a pre-printed form. Document quality is poor (handwritten, scanned). Several fields are ambiguous or illegible. Human review strongly recommended before posting to QuickBooks.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Scanned handwritten invoice with poor OCR quality. Vendor name read as 'Dica Painting LLC' but may be 'Diga' or similar - low confidence. Invoice number printed as 73892 (form number 73982 also visible - ambiguous). No invoice date printed; invoice_date set to null. Sold to: Brooklyn Center NJ 55429 (address unclear). Ship to: Steph Desing Build, 3919 East 44th St, Minneapolis MN 55406. Customer order references 5503 Lakeview, Edina. Total appears to be $13,125.00 based on handwritten totals. Line item breakdown is partially legible: extra work subtotal ~$1,875 ($550+$1,000+$325), exterior items ~$575+$350. Some line item amounts could not be individually confirmed. Multiple sub-totals visible on document making exact breakdown uncertain.",
        "terms": null,
        "total": 13125,
        "due_date": null,
        "shipping": 0,
        "subtotal": 13125,
        "confidence": {
          "total": 0.65,
          "vendor_name": 0.6,
          "invoice_date": 0,
          "project_name": 0.55,
          "invoice_number": 0.75
        },
        "line_items": [
          {
            "qty": null,
            "amount": null,
            "unit_price": null,
            "description": "Paint: Windows, Casing, Baseboard, Shoe - Crown molding, repair same windows, door casing, powder room panel, Sun porch"
          },
          {
            "qty": null,
            "amount": 10000,
            "unit_price": null,
            "description": "Walls/Ceilings - last payment $10,000"
          },
          {
            "qty": null,
            "amount": 1875,
            "unit_price": null,
            "description": "Extra work - Skills walls basement $550, fix door $1000, stain main porch floor $325"
          },
          {
            "qty": null,
            "amount": 575,
            "unit_price": null,
            "description": "Exterior window remove $250, remove 4 rail porch floor $325 - Total $575"
          },
          {
            "qty": null,
            "amount": 350,
            "unit_price": null,
            "description": "Exterior porch windows from 350 - Total $350"
          },
          {
            "qty": null,
            "amount": null,
            "unit_price": null,
            "description": "Extra paint - remove 4 rail porch floor"
          }
        ],
        "vendor_name": "Dica Painting LLC",
        "invoice_date": null,
        "project_name": "5503 Lakeview, Edina / Steph Desing Build - 3919 East 44th St, Minneapolis MN 55406",
        "document_type": "invoice",
        "invoice_number": "73892",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DLG Lakeview Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Lakeview Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Lakeview Invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "13125.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": null,
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-027-INV-012",
  "vendor_name": "Dica Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2970",
  "invoice_date": null,
  "vendor_terms": null,
  "make_trace_id": "make-20260511_232719_376",
  "output_tokens": "862",
  "bill_import_id": "bill_9148f531f6674b35aa3eebc701665aa3",
  "invoice_number": "73892",
  "vendor_due_date": null,
  "source_file_name": "DLG Lakeview Invoice.pdf",
  "claude_message_id": "msg_01L7RhGvyRCu1mwQTsUs9cDu",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice date.

Payload
{
  "total": "13125.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-027-INV-012",
  "vendor_name": "Dica Painting LLC",
  "invoice_date": "",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_9148f531f6674b35aa3eebc701665aa3",
  "invoice_number": "73892",
  "final_file_name": "DLG Lakeview Invoice_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG Lakeview Invoice_VALIDATION-FAILED.pdf",
  "source_file_name": "DLG Lakeview Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Lakeview Invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/lqjuqw06cfm8lerkmcjyi/DLG-Lakeview-Invoice_VALIDATION-FAILED.pdf?rlkey=jjb0ytek1gmcrxe9cyj44idzy&dl=0",
  "validation_details": "Missing invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Lakeview Invoice.pdf"
}