JkathBusiness Portal

Invoice Record

05-12-2026-028-INV-001

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Validation Error

Subtotal + tax + shipping does not match the invoice total within $0.05.

Status

Validation error

Invoice

10068

Total

$398.50

Invoice data

Detected vendor
The Brands at Rabbit Creek
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/13/2025
Due date
03/15/2025
Vendor terms
50% down, 50% at delivery
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Subtotal + tax + shipping does not match the invoice total within $0.05.

Processing Context

Invoice ID
05-12-2026-028-INV-001
Run ID
05-12-2026-028
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice total is $809.00 with a $410.50 deposit already paid, leaving a balance due of $398.50. The 'total' field reflects the balance due (amount still owed), not the gross invoice total. The invoice is marked Overdue as of 03/10/2025. Ship-to address is the vendor's own address, suggesting items are held at vendor location for pickup or delivery coordination.",
  "terms": "50% down, 50% at delivery",
  "total": 398.5,
  "due_date": "2025-03-10",
  "shipping": 0,
  "subtotal": 809,
  "confidence": {
    "total": 0.95,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 749,
      "unit_price": 749,
      "description": "Ceiling fixtures - KSP1094BBS, BRONTE 4L LG HANGING SHADE BBS"
    },
    {
      "qty": 4,
      "amount": 48,
      "unit_price": 12,
      "description": "Bulbs - 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Credit Card service charge"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-13",
  "project_name": "Lakeview",
  "document_type": "invoice",
  "invoice_number": "10068",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_b9030b8bbfeb4a7dbb563a6b5867a732",
  "source": "make.com",
  "run_key": "05-12-2026-028",
  "make_trace_id": "make-20260511_233856_954",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABidg",
  "source_dropbox_rev": "01651976f3244f600000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "ddf61cfe342c7fcda031a18a380d61c4b773fca326e885bf8e7d01eb13d922ce",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "multi_invoice_group_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
  "processing_dropbox_rev": "0165197710ec2af00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in this PDF. Note that the gross invoice total is $809.00 and a deposit of $410.50 has already been paid, resulting in a balance due of $398.50. The 'total' field has been set to the balance due ($398.50) as that is the amount currently billable/owed.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice total is $809.00 with a $410.50 deposit already paid, leaving a balance due of $398.50. The 'total' field reflects the balance due (amount still owed), not the gross invoice total. The invoice is marked Overdue as of 03/10/2025. Ship-to address is the vendor's own address, suggesting items are held at vendor location for pickup or delivery coordination.",
        "terms": "50% down, 50% at delivery",
        "total": 398.5,
        "due_date": "2025-03-10",
        "shipping": 0,
        "subtotal": 809,
        "confidence": {
          "total": 0.95,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.99,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 749,
            "unit_price": 749,
            "description": "Ceiling fixtures - KSP1094BBS, BRONTE 4L LG HANGING SHADE BBS"
          },
          {
            "qty": 4,
            "amount": 48,
            "unit_price": 12,
            "description": "Bulbs - 60 Watt White LED Equiv. A E26 - 2700k, Dimmable"
          },
          {
            "qty": 1,
            "amount": 12,
            "unit_price": 12,
            "description": "Credit Card service charge"
          }
        ],
        "vendor_name": "The Brands at Rabbit Creek",
        "invoice_date": "2025-02-13",
        "project_name": "Lakeview",
        "document_type": "invoice",
        "invoice_number": "10068",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "398.50",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-15",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-028-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3282",
  "invoice_date": "2025-02-13",
  "vendor_terms": "50% down, 50% at delivery",
  "make_trace_id": "make-20260511_233856_954",
  "output_tokens": "606",
  "bill_import_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
  "invoice_number": "10068",
  "vendor_due_date": "2025-03-10",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "claude_message_id": "msg_01HZS9Qytv9Kub4KW75Fisc5",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Subtotal + tax + shipping does not match the invoice total within $0.05.

Payload
{
  "total": "398.50",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-028-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-02-13",
  "make_trace_id": "make-20260511_233856_954",
  "bill_import_id": "bill_2ffb381d4a94466ab7faded6a194f0a6",
  "invoice_number": "10068",
  "final_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ets42ahzcibdw02casuz1/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf?rlkey=a3pdlder1uiqw73wof8he7gv5&dl=0",
  "validation_details": "Subtotal + tax + shipping does not match the invoice total within $0.05.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_DUPLICATE-BILL.pdf"
}