JkathBusiness Portal

Invoice Record

05-12-2026-029-INV-014

Back to bill imports

Validation Error

Claude was not confident enough in the vendor name.

Status

Validation error

Invoice

2729 - House

Total

$7,952.44

Invoice data

Detected vendor
MM Insulation
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
03/13/2025
Due date
04/12/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Claude was not confident enough in the vendor name.

Processing Context

Invoice ID
05-12-2026-029-INV-014
Run ID
05-12-2026-029
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
M & M Invoice.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice number is the job/work order reference '2729 - House' printed on the invoice; no separate sequential invoice number is visible. Vendor name inferred from logo 'MM Insulation' on the document. Several line items have QTY values (716, 50, 5, 6) with no work area or item description visible — these rows were skipped as they appear to be section dividers or incomplete rows. Individual line item amounts are not broken out; only the total of $7,952.44 is shown. Shipping & Handling is listed as $0.00 on the invoice.",
  "terms": "Net 30",
  "total": 7952.44,
  "due_date": null,
  "shipping": 0,
  "subtotal": 7952.44,
  "confidence": {
    "total": 0.97,
    "vendor_name": 0.75,
    "invoice_date": 0.97,
    "project_name": 0.9,
    "invoice_number": 0.8
  },
  "line_items": [
    {
      "qty": 215,
      "amount": 0,
      "unit_price": null,
      "description": "Outside Walls Main Level - R-20 Unfaced Fiberglass Batt Insulation"
    },
    {
      "qty": 515,
      "amount": 0,
      "unit_price": null,
      "description": "Slants - R-49 Urethane Closed Cell Spray Foam"
    },
    {
      "qty": 820,
      "amount": 0,
      "unit_price": null,
      "description": "Poly walls - 4mil Poly Vapor Barrier"
    },
    {
      "qty": 250,
      "amount": 0,
      "unit_price": null,
      "description": "Attic Blocking - R-19 Unfaced Fiberglass Batt Insulation"
    },
    {
      "qty": 10,
      "amount": 0,
      "unit_price": null,
      "description": "Sealant - TremCo / Butyl Caulk / Wirepipe / Door / Window"
    },
    {
      "qty": 430,
      "amount": 0,
      "unit_price": null,
      "description": "Attic - R-49 Urethane Closed Cell Spray Foam"
    }
  ],
  "vendor_name": "MM Insulation",
  "invoice_date": "2025-03-13",
  "project_name": "2729 - House",
  "document_type": "invoice",
  "invoice_number": "2729 - House",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_1fa161ef00e449eb986f30d6504c6ebe",
  "source": "make.com",
  "run_key": "05-12-2026-029",
  "make_trace_id": "make-20260511_235430_260",
  "source_file_name": "M & M Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/M & M Invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABidw",
  "source_dropbox_rev": "0165197a80cb34600000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "864e56827e3d7f06d13b835588be3cdf98b7e581c9d1a23f11a77d63c55ca69f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/M & M Invoice.pdf",
  "multi_invoice_group_id": "bill_17ec81383d934038a2c62c4f78db1f44",
  "processing_dropbox_rev": "0165197b74774c600000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. Line item pricing is not itemized individually; only the aggregate sale total of $7,952.44 is provided. Some rows with QTY values (716, 50, 5, 6) have no associated work area or item description and were omitted from line_items. Vendor address: 413 Paul Avenue S, P.O. Box 178, Cologne, MN 55322, Phone: (952)240-6057. Customer is JKath Design Build + Reinvent, 1408 Northland Drive, Suite 303-304, Mendota Heights, MN. Job address: 2908 43rd Ave S, Minneapolis, MN.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice number is the job/work order reference '2729 - House' printed on the invoice; no separate sequential invoice number is visible. Vendor name inferred from logo 'MM Insulation' on the document. Several line items have QTY values (716, 50, 5, 6) with no work area or item description visible — these rows were skipped as they appear to be section dividers or incomplete rows. Individual line item amounts are not broken out; only the total of $7,952.44 is shown. Shipping & Handling is listed as $0.00 on the invoice.",
        "terms": "Net 30",
        "total": 7952.44,
        "due_date": null,
        "shipping": 0,
        "subtotal": 7952.44,
        "confidence": {
          "total": 0.97,
          "vendor_name": 0.75,
          "invoice_date": 0.97,
          "project_name": 0.9,
          "invoice_number": 0.8
        },
        "line_items": [
          {
            "qty": 215,
            "amount": 0,
            "unit_price": null,
            "description": "Outside Walls Main Level - R-20 Unfaced Fiberglass Batt Insulation"
          },
          {
            "qty": 515,
            "amount": 0,
            "unit_price": null,
            "description": "Slants - R-49 Urethane Closed Cell Spray Foam"
          },
          {
            "qty": 820,
            "amount": 0,
            "unit_price": null,
            "description": "Poly walls - 4mil Poly Vapor Barrier"
          },
          {
            "qty": 250,
            "amount": 0,
            "unit_price": null,
            "description": "Attic Blocking - R-19 Unfaced Fiberglass Batt Insulation"
          },
          {
            "qty": 10,
            "amount": 0,
            "unit_price": null,
            "description": "Sealant - TremCo / Butyl Caulk / Wirepipe / Door / Window"
          },
          {
            "qty": 430,
            "amount": 0,
            "unit_price": null,
            "description": "Attic - R-49 Urethane Closed Cell Spray Foam"
          }
        ],
        "vendor_name": "MM Insulation",
        "invoice_date": "2025-03-13",
        "project_name": "2729 - House",
        "document_type": "invoice",
        "invoice_number": "2729 - House",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "M & M Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/M & M Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/M & M Invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "7952.44",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-12",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-029-INV-014",
  "vendor_name": "MM Insulation",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3289",
  "invoice_date": "2025-03-13",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260511_235430_260",
  "output_tokens": "815",
  "bill_import_id": "bill_17ec81383d934038a2c62c4f78db1f44",
  "invoice_number": "2729 - House",
  "vendor_due_date": null,
  "source_file_name": "M & M Invoice.pdf",
  "claude_message_id": "msg_01XbeLeTrch4rdh5Papb7F1F",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Claude was not confident enough in the vendor name.

Payload
{
  "total": "7952.44",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-029-INV-014",
  "vendor_name": "MM Insulation",
  "invoice_date": "2025-03-13",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_17ec81383d934038a2c62c4f78db1f44",
  "invoice_number": "2729 - House",
  "final_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/M & M Invoice_VALIDATION-FAILED.pdf",
  "source_file_name": "M & M Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/M & M Invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/e0pqktntmhvm8dp779798/M-M-Invoice_VALIDATION-FAILED.pdf?rlkey=kufure20pokvdgxvydqp9ahwb&dl=0",
  "validation_details": "Claude was not confident enough in the vendor name.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/M & M Invoice.pdf"
}