Invoice Record
05-12-2026-029-INV-014
Validation Error
Claude was not confident enough in the vendor name.
Status
Validation error
Invoice
2729 - House
Total
$7,952.44
Invoice data
- Detected vendor
- MM Insulation
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 03/13/2025
- Due date
- 04/12/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- M & M Invoice_VALIDATION-FAILED.pdf
- Outcome
- validation_failed
- Details
- Claude was not confident enough in the vendor name.
Processing Context
- Invoice ID
- 05-12-2026-029-INV-014
- Run ID
- 05-12-2026-029
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- M & M Invoice.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice number is the job/work order reference '2729 - House' printed on the invoice; no separate sequential invoice number is visible. Vendor name inferred from logo 'MM Insulation' on the document. Several line items have QTY values (716, 50, 5, 6) with no work area or item description visible — these rows were skipped as they appear to be section dividers or incomplete rows. Individual line item amounts are not broken out; only the total of $7,952.44 is shown. Shipping & Handling is listed as $0.00 on the invoice.",
"terms": "Net 30",
"total": 7952.44,
"due_date": null,
"shipping": 0,
"subtotal": 7952.44,
"confidence": {
"total": 0.97,
"vendor_name": 0.75,
"invoice_date": 0.97,
"project_name": 0.9,
"invoice_number": 0.8
},
"line_items": [
{
"qty": 215,
"amount": 0,
"unit_price": null,
"description": "Outside Walls Main Level - R-20 Unfaced Fiberglass Batt Insulation"
},
{
"qty": 515,
"amount": 0,
"unit_price": null,
"description": "Slants - R-49 Urethane Closed Cell Spray Foam"
},
{
"qty": 820,
"amount": 0,
"unit_price": null,
"description": "Poly walls - 4mil Poly Vapor Barrier"
},
{
"qty": 250,
"amount": 0,
"unit_price": null,
"description": "Attic Blocking - R-19 Unfaced Fiberglass Batt Insulation"
},
{
"qty": 10,
"amount": 0,
"unit_price": null,
"description": "Sealant - TremCo / Butyl Caulk / Wirepipe / Door / Window"
},
{
"qty": 430,
"amount": 0,
"unit_price": null,
"description": "Attic - R-49 Urethane Closed Cell Spray Foam"
}
],
"vendor_name": "MM Insulation",
"invoice_date": "2025-03-13",
"project_name": "2729 - House",
"document_type": "invoice",
"invoice_number": "2729 - House",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_1fa161ef00e449eb986f30d6504c6ebe",
"source": "make.com",
"run_key": "05-12-2026-029",
"make_trace_id": "make-20260511_235430_260",
"source_file_name": "M & M Invoice.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/M & M Invoice.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABidw",
"source_dropbox_rev": "0165197a80cb34600000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "864e56827e3d7f06d13b835588be3cdf98b7e581c9d1a23f11a77d63c55ca69f",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/M & M Invoice.pdf",
"multi_invoice_group_id": "bill_17ec81383d934038a2c62c4f78db1f44",
"processing_dropbox_rev": "0165197b74774c600000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice PDF. Line item pricing is not itemized individually; only the aggregate sale total of $7,952.44 is provided. Some rows with QTY values (716, 50, 5, 6) have no associated work area or item description and were omitted from line_items. Vendor address: 413 Paul Avenue S, P.O. Box 178, Cologne, MN 55322, Phone: (952)240-6057. Customer is JKath Design Build + Reinvent, 1408 Northland Drive, Suite 303-304, Mendota Heights, MN. Job address: 2908 43rd Ave S, Minneapolis, MN.",
"invoices": [
{
"tax": 0,
"notes": "Invoice number is the job/work order reference '2729 - House' printed on the invoice; no separate sequential invoice number is visible. Vendor name inferred from logo 'MM Insulation' on the document. Several line items have QTY values (716, 50, 5, 6) with no work area or item description visible — these rows were skipped as they appear to be section dividers or incomplete rows. Individual line item amounts are not broken out; only the total of $7,952.44 is shown. Shipping & Handling is listed as $0.00 on the invoice.",
"terms": "Net 30",
"total": 7952.44,
"due_date": null,
"shipping": 0,
"subtotal": 7952.44,
"confidence": {
"total": 0.97,
"vendor_name": 0.75,
"invoice_date": 0.97,
"project_name": 0.9,
"invoice_number": 0.8
},
"line_items": [
{
"qty": 215,
"amount": 0,
"unit_price": null,
"description": "Outside Walls Main Level - R-20 Unfaced Fiberglass Batt Insulation"
},
{
"qty": 515,
"amount": 0,
"unit_price": null,
"description": "Slants - R-49 Urethane Closed Cell Spray Foam"
},
{
"qty": 820,
"amount": 0,
"unit_price": null,
"description": "Poly walls - 4mil Poly Vapor Barrier"
},
{
"qty": 250,
"amount": 0,
"unit_price": null,
"description": "Attic Blocking - R-19 Unfaced Fiberglass Batt Insulation"
},
{
"qty": 10,
"amount": 0,
"unit_price": null,
"description": "Sealant - TremCo / Butyl Caulk / Wirepipe / Door / Window"
},
{
"qty": 430,
"amount": 0,
"unit_price": null,
"description": "Attic - R-49 Urethane Closed Cell Spray Foam"
}
],
"vendor_name": "MM Insulation",
"invoice_date": "2025-03-13",
"project_name": "2729 - House",
"document_type": "invoice",
"invoice_number": "2729 - House",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "M & M Invoice.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/M & M Invoice.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/M & M Invoice.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "7952.44",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-04-12",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-029-INV-014",
"vendor_name": "MM Insulation",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3289",
"invoice_date": "2025-03-13",
"vendor_terms": "Net 30",
"make_trace_id": "make-20260511_235430_260",
"output_tokens": "815",
"bill_import_id": "bill_17ec81383d934038a2c62c4f78db1f44",
"invoice_number": "2729 - House",
"vendor_due_date": null,
"source_file_name": "M & M Invoice.pdf",
"claude_message_id": "msg_01XbeLeTrch4rdh5Papb7F1F",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Claude was not confident enough in the vendor name.
Payload
{
"total": "7952.44",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-12-2026-029-INV-014",
"vendor_name": "MM Insulation",
"invoice_date": "2025-03-13",
"make_trace_id": "make-20260511_235430_260",
"bill_import_id": "bill_17ec81383d934038a2c62c4f78db1f44",
"invoice_number": "2729 - House",
"final_file_name": "M & M Invoice_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/M & M Invoice_VALIDATION-FAILED.pdf",
"source_file_name": "M & M Invoice.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/M & M Invoice.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/e0pqktntmhvm8dp779798/M-M-Invoice_VALIDATION-FAILED.pdf?rlkey=kufure20pokvdgxvydqp9ahwb&dl=0",
"validation_details": "Claude was not confident enough in the vendor name.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/M & M Invoice.pdf"
}