JkathBusiness Portal

Invoice Record

05-12-2026-030-INV-003

Fix Plumbing LLC
Back to bill imports

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

3091

Total

$7,100.00

Invoice data

Detected vendor
Fix Plumbing LLC
Matched vendor
Fix Plumbing LLC
Matched alias
Fix Plumbing LLC
Category
Building Services:Plumbing
Category method
Single assignable category
Invoice date
03/26/2025
Due date
04/25/2025
Vendor terms
Due upon receipt
Jkath terms
Net 30
QB Bill ID
346

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-030-INV-003
Run ID
05-12-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Fix Plumbing LLC.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice notes indicate $2,000 remaining after final inspection, suggesting this $7,100 invoice is a partial/rough-in payment and the total contract value is approximately $9,100. The $2,000 balance is not billed on this invoice. Billed to Jkath at 1408 Northland Drive Suite 304, Mendota Heights.",
  "terms": "Due upon receipt",
  "total": 7100,
  "due_date": "2025-03-26",
  "shipping": 0,
  "subtotal": 7100,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 7100,
      "unit_price": 7100,
      "description": "2908 43rd Ave s mpls Rough in with inspection invoice"
    }
  ],
  "vendor_name": "Fix Plumbing LLC",
  "invoice_date": "2025-03-26",
  "project_name": "2908 43rd Ave S Minneapolis",
  "document_type": "invoice",
  "invoice_number": "3091",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abk7f008qagtb8y91cjg6",
    "vendor_id": "vend_bc0e8fd6511a4be28843d323e0beb16f",
    "alias_name": "Fix Plumbing LLC",
    "canonical_name": "Fix Plumbing LLC",
    "category_count": 1,
    "category_options": [
      {
        "name": "Plumbing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (2).",
        "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
        "fully_qualified_name": "Building Services:Plumbing",
        "quickbooks_account_id": "136",
        "vendor_expense_category_id": "cmp1bb2a7005g13pfcrkcmv5w"
      }
    ],
    "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "normalized_alias_key": "fix plumbing llc",
    "quickbooks_vendor_id": "79",
    "quickbooks_account_id": "136",
    "default_expense_account": "Plumbing",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Plumbing",
    "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "quickbooks_account_id": "136",
    "selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "selected_expense_category_name": "Plumbing"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "79",
    "quickbooks_account_id": "136",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "7100.00",
    "due_date": "2025-04-25",
    "doc_number": "3091",
    "vendor_ref": "79",
    "account_ref": "136",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due upon receipt",
    "quickbooks_bill_id": "346",
    "resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "346"
  }
}

Raw payload

{
  "run_id": "run_dd32242617bc4ddfa5672d1b4634d912",
  "source": "make.com",
  "run_key": "05-12-2026-030",
  "make_trace_id": "make-20260512_001839_243",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Fix Plumbing LLC.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABikw",
  "source_dropbox_rev": "0165197fdbbc40000000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "ffde7e5aed0920f43658df7ea061cbb1a8fb510643265150a98e8d5de1d3146f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Fix Plumbing LLC.pdf",
  "multi_invoice_group_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "processing_dropbox_rev": "0165198011c834800000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. Invoice is for plumbing rough-in work with inspection at 2908 43rd Ave S, Minneapolis. A note on the invoice states '$2000 remaining after final inspection,' indicating a future billing will follow.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice notes indicate $2,000 remaining after final inspection, suggesting this $7,100 invoice is a partial/rough-in payment and the total contract value is approximately $9,100. The $2,000 balance is not billed on this invoice. Billed to Jkath at 1408 Northland Drive Suite 304, Mendota Heights.",
        "terms": "Due upon receipt",
        "total": 7100,
        "due_date": "2025-03-26",
        "shipping": 0,
        "subtotal": 7100,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 7100,
            "unit_price": 7100,
            "description": "2908 43rd Ave s mpls Rough in with inspection invoice"
          }
        ],
        "vendor_name": "Fix Plumbing LLC",
        "invoice_date": "2025-03-26",
        "project_name": "2908 43rd Ave S Minneapolis",
        "document_type": "invoice",
        "invoice_number": "3091",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Fix Plumbing LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Fix Plumbing LLC.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "7100.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-003",
  "vendor_name": "Fix Plumbing LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3130",
  "invoice_date": "2025-03-26",
  "vendor_terms": "Due upon receipt",
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "446",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "invoice_number": "3091",
  "vendor_due_date": "2025-03-26",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "claude_message_id": "msg_013bVJdTBQfMLDCLujePQz92",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abk7f008qagtb8y91cjg6",
  "vendor_id": "vend_bc0e8fd6511a4be28843d323e0beb16f",
  "process_key": "05-12-2026-030-INV-003",
  "vendor_name": "Fix Plumbing LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "canonical_name": "Fix Plumbing LLC",
  "category_count": 1,
  "invoice_number": "3091",
  "category_options": [
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (2).",
      "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
      "fully_qualified_name": "Building Services:Plumbing",
      "quickbooks_account_id": "136",
      "vendor_expense_category_id": "cmp1bb2a7005g13pfcrkcmv5w"
    }
  ],
  "source_file_name": "Fix Plumbing LLC.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Plumbing",
    "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "quickbooks_account_id": "136",
    "selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "selected_expense_category_name": "Plumbing"
  },
  "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
  "normalized_alias_key": "fix plumbing llc",
  "quickbooks_vendor_id": "79",
  "default_expense_account": "Plumbing",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-030-INV-003",
  "vendor_name": "Fix Plumbing LLC",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "invoice_number": "3091",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "quickbooks_vendor_id": "79",
  "quickbooks_account_id": "136",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-003",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "quickbooks_bill_id": "346",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "7100.00",
    "due_date": "2025-04-25",
    "doc_number": "3091",
    "vendor_ref": "79",
    "account_ref": "136",
    "jkath_terms": "Net 30",
    "vendor_terms": "Due upon receipt",
    "quickbooks_bill_id": "346"
  },
  "quickbooks_account_id": "136",
  "resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-003",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "346"
  },
  "quickbooks_bill_id": "346"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-003",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
  "final_file_name": "FixPlumbingLLC_INV-3091.pdf",
  "source_file_name": "Fix Plumbing LLC.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/sy8v2eh92lk84xzb48xcq/FixPlumbingLLC_INV-3091.pdf?rlkey=2zzkpc1x7yzs3703gichlnkpy&dl=0",
  "quickbooks_bill_id": "346",
  "multi_invoice_group_id": "bill_270e92dfd954439e95a85c92e6e4e5e1"
}