Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
3091
Total
$7,100.00
Invoice data
- Detected vendor
- Fix Plumbing LLC
- Matched vendor
- Fix Plumbing LLC
- Matched alias
- Fix Plumbing LLC
- Category
- Building Services:Plumbing
- Category method
- Single assignable category
- Invoice date
- 03/26/2025
- Due date
- 04/25/2025
- Vendor terms
- Due upon receipt
- Jkath terms
- Net 30
- QB Bill ID
- 346
Category reason
Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.
File result
- Final file
- FixPlumbingLLC_INV-3091.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-030-INV-003
- Run ID
- 05-12-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Fix Plumbing LLC.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice notes indicate $2,000 remaining after final inspection, suggesting this $7,100 invoice is a partial/rough-in payment and the total contract value is approximately $9,100. The $2,000 balance is not billed on this invoice. Billed to Jkath at 1408 Northland Drive Suite 304, Mendota Heights.",
"terms": "Due upon receipt",
"total": 7100,
"due_date": "2025-03-26",
"shipping": 0,
"subtotal": 7100,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 7100,
"unit_price": 7100,
"description": "2908 43rd Ave s mpls Rough in with inspection invoice"
}
],
"vendor_name": "Fix Plumbing LLC",
"invoice_date": "2025-03-26",
"project_name": "2908 43rd Ave S Minneapolis",
"document_type": "invoice",
"invoice_number": "3091",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "cmp1abk7f008qagtb8y91cjg6",
"vendor_id": "vend_bc0e8fd6511a4be28843d323e0beb16f",
"alias_name": "Fix Plumbing LLC",
"canonical_name": "Fix Plumbing LLC",
"category_count": 1,
"category_options": [
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (2).",
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"fully_qualified_name": "Building Services:Plumbing",
"quickbooks_account_id": "136",
"vendor_expense_category_id": "cmp1bb2a7005g13pfcrkcmv5w"
}
],
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"normalized_alias_key": "fix plumbing llc",
"quickbooks_vendor_id": "79",
"quickbooks_account_id": "136",
"default_expense_account": "Plumbing",
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Plumbing",
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"quickbooks_account_id": "136",
"selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"selected_expense_category_name": "Plumbing"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "79",
"quickbooks_account_id": "136",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "single_category_direct",
"total": "7100.00",
"due_date": "2025-04-25",
"doc_number": "3091",
"vendor_ref": "79",
"account_ref": "136",
"jkath_terms": "Net 30",
"vendor_terms": "Due upon receipt",
"quickbooks_bill_id": "346",
"resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
},
"attachment_uploaded": {
"path": "single_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "346"
}
}Raw payload
{
"run_id": "run_dd32242617bc4ddfa5672d1b4634d912",
"source": "make.com",
"run_key": "05-12-2026-030",
"make_trace_id": "make-20260512_001839_243",
"source_file_name": "Fix Plumbing LLC.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Fix Plumbing LLC.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABikw",
"source_dropbox_rev": "0165197fdbbc40000000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "ffde7e5aed0920f43658df7ea061cbb1a8fb510643265150a98e8d5de1d3146f",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Fix Plumbing LLC.pdf",
"multi_invoice_group_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
"processing_dropbox_rev": "0165198011c834800000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice PDF. Invoice is for plumbing rough-in work with inspection at 2908 43rd Ave S, Minneapolis. A note on the invoice states '$2000 remaining after final inspection,' indicating a future billing will follow.",
"invoices": [
{
"tax": 0,
"notes": "Invoice notes indicate $2,000 remaining after final inspection, suggesting this $7,100 invoice is a partial/rough-in payment and the total contract value is approximately $9,100. The $2,000 balance is not billed on this invoice. Billed to Jkath at 1408 Northland Drive Suite 304, Mendota Heights.",
"terms": "Due upon receipt",
"total": 7100,
"due_date": "2025-03-26",
"shipping": 0,
"subtotal": 7100,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 7100,
"unit_price": 7100,
"description": "2908 43rd Ave s mpls Rough in with inspection invoice"
}
],
"vendor_name": "Fix Plumbing LLC",
"invoice_date": "2025-03-26",
"project_name": "2908 43rd Ave S Minneapolis",
"document_type": "invoice",
"invoice_number": "3091",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Fix Plumbing LLC.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Fix Plumbing LLC.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Fix Plumbing LLC.pdf"
}Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "7100.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-04-25",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-030-INV-003",
"vendor_name": "Fix Plumbing LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3130",
"invoice_date": "2025-03-26",
"vendor_terms": "Due upon receipt",
"make_trace_id": "make-20260512_001839_243",
"output_tokens": "446",
"bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
"invoice_number": "3091",
"vendor_due_date": "2025-03-26",
"source_file_name": "Fix Plumbing LLC.pdf",
"claude_message_id": "msg_013bVJdTBQfMLDCLujePQz92",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/12/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "cmp1abk7f008qagtb8y91cjg6",
"vendor_id": "vend_bc0e8fd6511a4be28843d323e0beb16f",
"process_key": "05-12-2026-030-INV-003",
"vendor_name": "Fix Plumbing LLC",
"make_trace_id": "make-20260512_001839_243",
"bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
"canonical_name": "Fix Plumbing LLC",
"category_count": 1,
"invoice_number": "3091",
"category_options": [
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (2).",
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"fully_qualified_name": "Building Services:Plumbing",
"quickbooks_account_id": "136",
"vendor_expense_category_id": "cmp1bb2a7005g13pfcrkcmv5w"
}
],
"source_file_name": "Fix Plumbing LLC.pdf",
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Plumbing",
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"quickbooks_account_id": "136",
"selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"selected_expense_category_name": "Plumbing"
},
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"normalized_alias_key": "fix plumbing llc",
"quickbooks_vendor_id": "79",
"default_expense_account": "Plumbing",
"missing_category_options": false
}Time
05/12/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "single_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-030-INV-003",
"vendor_name": "Fix Plumbing LLC",
"make_trace_id": "make-20260512_001839_243",
"bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
"invoice_number": "3091",
"source_file_name": "Fix Plumbing LLC.pdf",
"quickbooks_vendor_id": "79",
"quickbooks_account_id": "136",
"existing_quickbooks_bill_id": null
}Time
05/12/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "single_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-030-INV-003",
"make_trace_id": "make-20260512_001839_243",
"bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
"source_file_name": "Fix Plumbing LLC.pdf",
"quickbooks_bill_id": "346",
"quickbooks_payload": {
"path": "single_category_direct",
"total": "7100.00",
"due_date": "2025-04-25",
"doc_number": "3091",
"vendor_ref": "79",
"account_ref": "136",
"jkath_terms": "Net 30",
"vendor_terms": "Due upon receipt",
"quickbooks_bill_id": "346"
},
"quickbooks_account_id": "136",
"resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
}Time
05/12/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "single_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-030-INV-003",
"make_trace_id": "make-20260512_001839_243",
"bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
"source_file_name": "Fix Plumbing LLC.pdf",
"attachment_payload": {
"path": "single_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "346"
},
"quickbooks_bill_id": "346"
}Time
05/12/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "single_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-030-INV-003",
"make_trace_id": "make-20260512_001839_243",
"bill_import_id": "bill_270e92dfd954439e95a85c92e6e4e5e1",
"final_file_name": "FixPlumbingLLC_INV-3091.pdf",
"source_file_name": "Fix Plumbing LLC.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/sy8v2eh92lk84xzb48xcq/FixPlumbingLLC_INV-3091.pdf?rlkey=2zzkpc1x7yzs3703gichlnkpy&dl=0",
"quickbooks_bill_id": "346",
"multi_invoice_group_id": "bill_270e92dfd954439e95a85c92e6e4e5e1"
}