Invoice Record
05-12-2026-030-INV-005
Validation Error
Claude was not confident enough in the invoice total.
Status
Validation error
Invoice
rui-032625-900
Total
$900.00
Invoice data
- Detected vendor
- Ruiz Painting LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 03/26/2025
- Due date
- 04/25/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Claude was not confident enough in the invoice total.
Processing Context
- Invoice ID
- 05-12-2026-030-INV-005
- Run ID
- 05-12-2026-030
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Copy of 15890 York cir nw anoka .pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice template shows #VALUE! errors for SALES TAX and TOTAL fields, indicating a broken spreadsheet formula. Only one line item amount ($900.00) is visible; the subtotal cell appears blank/corrupt. Total has been inferred as $900.00 based on the single stated amount and 0% tax rate. Human review recommended to confirm the correct total. The work description spans multiple rows but appears to be a single bundled line item.",
"terms": null,
"total": 900,
"due_date": null,
"shipping": 0,
"subtotal": 900,
"confidence": {
"total": 0.75,
"vendor_name": 0.95,
"invoice_date": 0.95,
"project_name": 0.85,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 900,
"unit_price": null,
"description": "Basement floor protection paper masking; walls protect with plastic masking type; ceiling popcorn texture replace; spray texture popcorn paint with 2 coats; ceiling only"
}
],
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-03-26",
"project_name": "15890 York Cir NW, Anoka MN - Drywall",
"document_type": "invoice",
"invoice_number": "rui-032625-900",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_dd32242617bc4ddfa5672d1b4634d912",
"source": "make.com",
"run_key": "05-12-2026-030",
"make_trace_id": "make-20260512_001839_243",
"source_file_name": "Copy of 15890 York cir nw anoka .pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABilw",
"source_dropbox_rev": "0165197fdbf546a00000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "529cd1103baea1feee8255ce847ce9557601689b17fb2a5631ee8bd7062c526f",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf",
"multi_invoice_group_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
"processing_dropbox_rev": "01651980378c0ee00000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice PDF from Ruiz Painting LLC. The invoice was generated from a spreadsheet template with formula errors (#VALUE!) in the SALES TAX and TOTAL fields, making the printed total unreliable. Total of $900.00 inferred from the only stated line item amount. Human review is strongly recommended.",
"invoices": [
{
"tax": 0,
"notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice template shows #VALUE! errors for SALES TAX and TOTAL fields, indicating a broken spreadsheet formula. Only one line item amount ($900.00) is visible; the subtotal cell appears blank/corrupt. Total has been inferred as $900.00 based on the single stated amount and 0% tax rate. Human review recommended to confirm the correct total. The work description spans multiple rows but appears to be a single bundled line item.",
"terms": null,
"total": 900,
"due_date": null,
"shipping": 0,
"subtotal": 900,
"confidence": {
"total": 0.75,
"vendor_name": 0.95,
"invoice_date": 0.95,
"project_name": 0.85,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 900,
"unit_price": null,
"description": "Basement floor protection paper masking; walls protect with plastic masking type; ceiling popcorn texture replace; spray texture popcorn paint with 2 coats; ceiling only"
}
],
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-03-26",
"project_name": "15890 York Cir NW, Anoka MN - Drywall",
"document_type": "invoice",
"invoice_number": "rui-032625-900",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Copy of 15890 York cir nw anoka .pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf"
}Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "900.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-04-25",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-030-INV-005",
"vendor_name": "Ruiz Painting LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "4655",
"invoice_date": "2025-03-26",
"vendor_terms": null,
"make_trace_id": "make-20260512_001839_243",
"output_tokens": "525",
"bill_import_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
"invoice_number": "rui-032625-900",
"vendor_due_date": null,
"source_file_name": "Copy of 15890 York cir nw anoka .pdf",
"claude_message_id": "msg_01Xpa2AMJAcLiZH2h6Cov7up",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/12/2026
Event
VALIDATION FAILED
Message
Claude was not confident enough in the invoice total.
Payload
{
"total": "900.00",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-12-2026-030-INV-005",
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-03-26",
"make_trace_id": "make-20260512_001839_243",
"bill_import_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
"invoice_number": "rui-032625-900",
"final_file_name": "Copy of 15890 York cir nw anoka _VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 15890 York cir nw anoka _VALIDATION-FAILED.pdf",
"source_file_name": "Copy of 15890 York cir nw anoka .pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/zjhojpj2vedgj7m368r28/Copy-of-15890-York-cir-nw-anoka-_VALIDATION-FAILED.pdf?rlkey=a8hajctfkatekogsbmb92yqnq&dl=0",
"validation_details": "Claude was not confident enough in the invoice total.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf"
}