JkathBusiness Portal

Invoice Record

05-12-2026-030-INV-005

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Validation Error

Claude was not confident enough in the invoice total.

Status

Validation error

Invoice

rui-032625-900

Total

$900.00

Invoice data

Detected vendor
Ruiz Painting LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
03/26/2025
Due date
04/25/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Claude was not confident enough in the invoice total.

Processing Context

Invoice ID
05-12-2026-030-INV-005
Run ID
05-12-2026-030
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Copy of 15890 York cir nw anoka .pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice template shows #VALUE! errors for SALES TAX and TOTAL fields, indicating a broken spreadsheet formula. Only one line item amount ($900.00) is visible; the subtotal cell appears blank/corrupt. Total has been inferred as $900.00 based on the single stated amount and 0% tax rate. Human review recommended to confirm the correct total. The work description spans multiple rows but appears to be a single bundled line item.",
  "terms": null,
  "total": 900,
  "due_date": null,
  "shipping": 0,
  "subtotal": 900,
  "confidence": {
    "total": 0.75,
    "vendor_name": 0.95,
    "invoice_date": 0.95,
    "project_name": 0.85,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": 900,
      "unit_price": null,
      "description": "Basement floor protection paper masking; walls protect with plastic masking type; ceiling popcorn texture replace; spray texture popcorn paint with 2 coats; ceiling only"
    }
  ],
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-03-26",
  "project_name": "15890 York Cir NW, Anoka MN - Drywall",
  "document_type": "invoice",
  "invoice_number": "rui-032625-900",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_dd32242617bc4ddfa5672d1b4634d912",
  "source": "make.com",
  "run_key": "05-12-2026-030",
  "make_trace_id": "make-20260512_001839_243",
  "source_file_name": "Copy of 15890 York cir nw anoka .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABilw",
  "source_dropbox_rev": "0165197fdbf546a00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "529cd1103baea1feee8255ce847ce9557601689b17fb2a5631ee8bd7062c526f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf",
  "multi_invoice_group_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
  "processing_dropbox_rev": "01651980378c0ee00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF from Ruiz Painting LLC. The invoice was generated from a spreadsheet template with formula errors (#VALUE!) in the SALES TAX and TOTAL fields, making the printed total unreliable. Total of $900.00 inferred from the only stated line item amount. Human review is strongly recommended.",
    "invoices": [
      {
        "tax": 0,
        "notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice template shows #VALUE! errors for SALES TAX and TOTAL fields, indicating a broken spreadsheet formula. Only one line item amount ($900.00) is visible; the subtotal cell appears blank/corrupt. Total has been inferred as $900.00 based on the single stated amount and 0% tax rate. Human review recommended to confirm the correct total. The work description spans multiple rows but appears to be a single bundled line item.",
        "terms": null,
        "total": 900,
        "due_date": null,
        "shipping": 0,
        "subtotal": 900,
        "confidence": {
          "total": 0.75,
          "vendor_name": 0.95,
          "invoice_date": 0.95,
          "project_name": 0.85,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": null,
            "amount": 900,
            "unit_price": null,
            "description": "Basement floor protection paper masking; walls protect with plastic masking type; ceiling popcorn texture replace; spray texture popcorn paint with 2 coats; ceiling only"
          }
        ],
        "vendor_name": "Ruiz Painting LLC",
        "invoice_date": "2025-03-26",
        "project_name": "15890 York Cir NW, Anoka MN - Drywall",
        "document_type": "invoice",
        "invoice_number": "rui-032625-900",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Copy of 15890 York cir nw anoka .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "900.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4655",
  "invoice_date": "2025-03-26",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "525",
  "bill_import_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
  "invoice_number": "rui-032625-900",
  "vendor_due_date": null,
  "source_file_name": "Copy of 15890 York cir nw anoka .pdf",
  "claude_message_id": "msg_01Xpa2AMJAcLiZH2h6Cov7up",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

VALIDATION FAILED

Message

Claude was not confident enough in the invoice total.

Payload
{
  "total": "900.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-030-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-03-26",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_b6cff1fa7da94f7fa63d324ca0800e6a",
  "invoice_number": "rui-032625-900",
  "final_file_name": "Copy of 15890 York cir nw anoka _VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 15890 York cir nw anoka _VALIDATION-FAILED.pdf",
  "source_file_name": "Copy of 15890 York cir nw anoka .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/zjhojpj2vedgj7m368r28/Copy-of-15890-York-cir-nw-anoka-_VALIDATION-FAILED.pdf?rlkey=a8hajctfkatekogsbmb92yqnq&dl=0",
  "validation_details": "Claude was not confident enough in the invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka .pdf"
}