Invoice Record

05-12-2026-030-INV-009

Roe's International Furniture Services

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

R-10764

Total

$3,484.98

Invoice data

Detected vendor: Roe's International Furniture Services
Matched vendor: Roe's International Furniture Services
Matched alias: Roe's International Furniture Services
Category: Building Materials:Shop Finishing
Category method: Claude category selection
Invoice date: 03/21/2025
Due date: 04/20/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Bill ID: 351

Category reason

The invoice from Roe's International Furniture Services contains line items explicitly describing finishing services — 'Finish of Urbane Bronze, Boreal Forest, and pure white hood' and 'Kath brown finish' — which are clearly shop finishing activities. This aligns directly with the only allowed category, Shop Finishing, and is further supported by the JKath historical mapping context.

File result

Final file: Roe'sInternationalFurnitureServices_INV-R-10764.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-030-INV-009
Run ID: 05-12-2026-030
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice (No. R-10764) from Roe's International Furniture Services.pdf

Stored payloads

Claude parse payload

{
  "tax": 288.48,
  "notes": "Sales tax rate is 9.025% applied to taxable subtotal of $3,196.50. Both line items are marked taxable (T). P.O. Number field contains 'Bentwood', used as project_name. Bill To is J. Kath.",
  "terms": null,
  "total": 3484.98,
  "due_date": null,
  "shipping": 0,
  "subtotal": 3196.5,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 282,
      "amount": 2397,
      "unit_price": 8.5,
      "description": "Finish of Urbane Bronze, Boreal Forest, and pure white hood"
    },
    {
      "qty": 123,
      "amount": 799.5,
      "unit_price": 6.5,
      "description": "Kath brown finish"
    }
  ],
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-03-21",
  "project_name": "Bentwood",
  "document_type": "invoice",
  "invoice_number": "R-10764",
  "is_billable_invoice": true
}

Vendor match payload

{
  "resolver": {
    "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
    "matched": "true",
    "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
    "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
    "confidence": 1,
    "category_count": 1,
    "suggested_alias": "Roe's International Furniture Services",
    "category_options": [
      {
        "name": "Shop Finishing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
        "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
        "fully_qualified_name": "Building Materials:Shop Finishing",
        "quickbooks_account_id": "114",
        "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
      }
    ],
    "canonical_vendor_name": "Roe's International Furniture Services",
    "default_expense_account": "Fixtures & Finishes"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Roe's International Furniture Services",
    "normalized_alias_key": "roe s international furniture services"
  },
  "category_selection": {
    "reason": "The invoice from Roe's International Furniture Services contains line items explicitly describing finishing services — 'Finish of Urbane Bronze, Boreal Forest, and pure white hood' and 'Kath brown finish' — which are clearly shop finishing activities. This aligns directly with the only allowed category, Shop Finishing, and is further supported by the JKath historical mapping context.",
    "confidence": 0.97,
    "category_name": "Shop Finishing",
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "quickbooks_account_id": "114",
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  }
}

QB payload

{
  "bill_created": {
    "path": "resolver_success",
    "total": "3484.98",
    "due_date": "2025-04-20",
    "doc_number": "R-10764",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "351",
    "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
  },
  "attachment_uploaded": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "351"
  }
}

Raw payload

{
  "run_id": "run_dd32242617bc4ddfa5672d1b4634d912",
  "source": "make.com",
  "run_key": "05-12-2026-030",
  "make_trace_id": "make-20260512_001839_243",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABimg",
  "source_dropbox_rev": "0165197fdc462a300000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "a102b5e39fc7a0721d9654a7582ffadf3e67b7279f6d25e62ada2b8541f1180f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "multi_invoice_group_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "processing_dropbox_rev": "016519807af8f3d00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. No unusual issues detected. Project name derived from P.O. Number field which contains 'Bentwood'.",
    "invoices": [
      {
        "tax": 288.48,
        "notes": "Sales tax rate is 9.025% applied to taxable subtotal of $3,196.50. Both line items are marked taxable (T). P.O. Number field contains 'Bentwood', used as project_name. Bill To is J. Kath.",
        "terms": null,
        "total": 3484.98,
        "due_date": null,
        "shipping": 0,
        "subtotal": 3196.5,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 282,
            "amount": 2397,
            "unit_price": 8.5,
            "description": "Finish of Urbane Bronze, Boreal Forest, and pure white hood"
          },
          {
            "qty": 123,
            "amount": 799.5,
            "unit_price": 6.5,
            "description": "Kath brown finish"
          }
        ],
        "vendor_name": "Roe's International Furniture Services",
        "invoice_date": "2025-03-21",
        "project_name": "Bentwood",
        "document_type": "invoice",
        "invoice_number": "R-10764",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10764) from Roe's International Furniture Services.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "3484.98",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-20",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3135",
  "invoice_date": "2025-03-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "443",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "invoice_number": "R-10764",
  "vendor_due_date": null,
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_01KxAYaGZHdfE1kmrxr11wKp",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "R-10764",
  "category_options": [],
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "roe s international furniture services",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload

{
  "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
  "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
  "confidence": 1,
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "category_count": 1,
  "suggested_alias": "Roe's International Furniture Services",
  "category_options": [
    {
      "name": "Shop Finishing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
      "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
      "fully_qualified_name": "Building Materials:Shop Finishing",
      "quickbooks_account_id": "114",
      "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
    }
  ],
  "resolver_payload": {
    "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
    "matched": "true",
    "confidence": "1",
    "suggested_alias": "Roe's International Furniture Services",
    "canonical_vendor_name": "Roe's International Furniture Services",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "canonical_vendor_name": "Roe's International Furniture Services",
  "extracted_vendor_name": "Roe's International Furniture Services"
}

Time

05/12/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "category_name": "Shop Finishing",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "selection_payload": {
    "reason": "The invoice from Roe's International Furniture Services contains line items explicitly describing finishing services — 'Finish of Urbane Bronze, Boreal Forest, and pure white hood' and 'Kath brown finish' — which are clearly shop finishing activities. This aligns directly with the only allowed category, Shop Finishing, and is further supported by the JKath historical mapping context.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  },
  "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
  "quickbooks_account_id": "114"
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "quickbooks_bill_id": "351",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "3484.98",
    "due_date": "2025-04-20",
    "doc_number": "R-10764",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "351"
  },
  "quickbooks_account_id": "114",
  "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "351"
  },
  "quickbooks_bill_id": "351"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "final_file_name": "Roe'sInternationalFurnitureServices_INV-R-10764.pdf",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fper1js89xr6wlunmvrgv/Roe-sInternationalFurnitureServices_INV-R-10764.pdf?rlkey=zfsr4a5boqdtxnz7s32if2zyw&dl=0",
  "quickbooks_bill_id": "351",
  "multi_invoice_group_id": "bill_08e3f6a56fb2461395445bab8e17fc05"
}