Invoice Record

05-12-2026-030-INV-009

Roe's International Furniture Services

Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

R-10764

Total

$3,484.98

Invoice data

Detected vendor: Roe's International Furniture Services
Matched vendor: Roe's International Furniture Services
Matched alias: Roe's International Furniture Services
Category: Building Materials:Shop Finishing
Category method: Claude category selection
Invoice date: 03/21/2025
Due date: 04/20/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Bill ID: 351

Category reason

The invoice from Roe's International Furniture Services contains line items explicitly describing finishing services — 'Finish of Urbane Bronze, Boreal Forest, and pure white hood' and 'Kath brown finish' — which are clearly shop finishing activities. This aligns directly with the only allowed category, Shop Finishing, and is further supported by the JKath historical mapping context.

File result

Final file: Roe'sInternationalFurnitureServices_INV-R-10764.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-030-INV-009
Run ID: 05-12-2026-030
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice (No. R-10764) from Roe's International Furniture Services.pdf

Stored payloads

Claude parse payload

{
  "tax": 288.48,
  "notes": "Sales tax rate is 9.025% applied to taxable subtotal of $3,196.50. Both line items are marked taxable (T). P.O. Number field contains 'Bentwood', used as project_name. Bill To is J. Kath.",
  "terms": null,
  "total": 3484.98,
  "due_date": null,
  "shipping": 0,
  "subtotal": 3196.5,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 282,
      "amount": 2397,
      "unit_price": 8.5,
      "description": "Finish of Urbane Bronze, Boreal Forest, and pure white hood"
    },
    {
      "qty": 123,
      "amount": 799.5,
      "unit_price": 6.5,
      "description": "Kath brown finish"
    }
  ],
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-03-21",
  "project_name": "Bentwood",
  "document_type": "invoice",
  "invoice_number": "R-10764",
  "is_billable_invoice": true
}

Vendor match payload

{
  "resolver": {
    "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
    "matched": "true",
    "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
    "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
    "confidence": 1,
    "category_count": 1,
    "suggested_alias": "Roe's International Furniture Services",
    "category_options": [
      {
        "name": "Shop Finishing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
        "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
        "fully_qualified_name": "Building Materials:Shop Finishing",
        "quickbooks_account_id": "114",
        "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
      }
    ],
    "canonical_vendor_name": "Roe's International Furniture Services",
    "default_expense_account": "Fixtures & Finishes"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Roe's International Furniture Services",
    "normalized_alias_key": "roe s international furniture services"
  },
  "category_selection": {
    "reason": "The invoice from Roe's International Furniture Services contains line items explicitly describing finishing services — 'Finish of Urbane Bronze, Boreal Forest, and pure white hood' and 'Kath brown finish' — which are clearly shop finishing activities. This aligns directly with the only allowed category, Shop Finishing, and is further supported by the JKath historical mapping context.",
    "confidence": 0.97,
    "category_name": "Shop Finishing",
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "quickbooks_account_id": "114",
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  }
}

QB payload

{
  "bill_created": {
    "path": "resolver_success",
    "total": "3484.98",
    "due_date": "2025-04-20",
    "doc_number": "R-10764",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "351",
    "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
  },
  "attachment_uploaded": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "351"
  }
}

Raw payload

{
  "run_id": "run_dd32242617bc4ddfa5672d1b4634d912",
  "source": "make.com",
  "run_key": "05-12-2026-030",
  "make_trace_id": "make-20260512_001839_243",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABimg",
  "source_dropbox_rev": "0165197fdc462a300000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "a102b5e39fc7a0721d9654a7582ffadf3e67b7279f6d25e62ada2b8541f1180f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "multi_invoice_group_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "processing_dropbox_rev": "016519807af8f3d00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. No unusual issues detected. Project name derived from P.O. Number field which contains 'Bentwood'.",
    "invoices": [
      {
        "tax": 288.48,
        "notes": "Sales tax rate is 9.025% applied to taxable subtotal of $3,196.50. Both line items are marked taxable (T). P.O. Number field contains 'Bentwood', used as project_name. Bill To is J. Kath.",
        "terms": null,
        "total": 3484.98,
        "due_date": null,
        "shipping": 0,
        "subtotal": 3196.5,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 282,
            "amount": 2397,
            "unit_price": 8.5,
            "description": "Finish of Urbane Bronze, Boreal Forest, and pure white hood"
          },
          {
            "qty": 123,
            "amount": 799.5,
            "unit_price": 6.5,
            "description": "Kath brown finish"
          }
        ],
        "vendor_name": "Roe's International Furniture Services",
        "invoice_date": "2025-03-21",
        "project_name": "Bentwood",
        "document_type": "invoice",
        "invoice_number": "R-10764",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10764) from Roe's International Furniture Services.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "3484.98",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-20",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3135",
  "invoice_date": "2025-03-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_001839_243",
  "output_tokens": "443",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "invoice_number": "R-10764",
  "vendor_due_date": null,
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_01KxAYaGZHdfE1kmrxr11wKp",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "R-10764",
  "category_options": [],
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "roe s international furniture services",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload

{
  "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
  "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
  "confidence": 1,
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "category_count": 1,
  "suggested_alias": "Roe's International Furniture Services",
  "category_options": [
    {
      "name": "Shop Finishing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
      "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
      "fully_qualified_name": "Building Materials:Shop Finishing",
      "quickbooks_account_id": "114",
      "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
    }
  ],
  "resolver_payload": {
    "reason": "Extracted vendor name exactly matches the approved vendor 'Roe's International Furniture Services'.",
    "matched": "true",
    "confidence": "1",
    "suggested_alias": "Roe's International Furniture Services",
    "canonical_vendor_name": "Roe's International Furniture Services",
    "default_expense_account": "Fixtures & Finishes"
  },
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "canonical_vendor_name": "Roe's International Furniture Services",
  "extracted_vendor_name": "Roe's International Furniture Services"
}

Time

05/12/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "path": "resolver_portal_category_selection",
  "message": "Claude selected an expense category from allowed portal options after vendor resolver.",
  "process_key": "05-12-2026-030-INV-009",
  "vendor_name": "Roe's International Furniture Services",
  "category_name": "Shop Finishing",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "selection_payload": {
    "reason": "The invoice from Roe's International Furniture Services contains line items explicitly describing finishing services — 'Finish of Urbane Bronze, Boreal Forest, and pure white hood' and 'Kath brown finish' — which are clearly shop finishing activities. This aligns directly with the only allowed category, Shop Finishing, and is further supported by the JKath historical mapping context.",
    "confidence": 0.97,
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  },
  "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
  "quickbooks_account_id": "114"
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "resolver_success",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "quickbooks_bill_id": "351",
  "quickbooks_payload": {
    "path": "resolver_success",
    "total": "3484.98",
    "due_date": "2025-04-20",
    "doc_number": "R-10764",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "351"
  },
  "quickbooks_account_id": "114",
  "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "resolver_success",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "attachment_payload": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "351"
  },
  "quickbooks_bill_id": "351"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "resolver_success",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-030-INV-009",
  "make_trace_id": "make-20260512_001839_243",
  "bill_import_id": "bill_08e3f6a56fb2461395445bab8e17fc05",
  "final_file_name": "Roe'sInternationalFurnitureServices_INV-R-10764.pdf",
  "source_file_name": "Invoice (No. R-10764) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fper1js89xr6wlunmvrgv/Roe-sInternationalFurnitureServices_INV-R-10764.pdf?rlkey=zfsr4a5boqdtxnz7s32if2zyw&dl=0",
  "quickbooks_bill_id": "351",
  "multi_invoice_group_id": "bill_08e3f6a56fb2461395445bab8e17fc05"
}