JkathBusiness Portal

Invoice Record

05-12-2026-034-INV-011

Back to run

Validation Error

Missing invoice date.

Status

Validation error

Invoice

738990

Total

$750.00

Invoice data

Detected vendor
DLG Painting LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
Not set
Due date
Not set
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Missing invoice date.

Processing Context

Invoice ID
05-12-2026-034-INV-011
Run ID
05-12-2026-034
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
DLG.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Handwritten invoice scanned at an angle; OCR quality is low. Invoice number '738990' appears printed in large text on the right side. No invoice date is legible. Sold To: DLG Painting LLC, 6236 Scott Ave N, Brooklyn Center 55429. Ship To: Strath Design Build, 3919 East 49th St, Minneapolis 55406 (addresses may be reversed — sold-to may be the customer and ship-to the vendor job site). Total reads as $750.00 but handwriting makes exact cents unclear. Line items are listed without individual prices; total amount is $750.00 covering all three line items. Customer Order No. appears to reference '5503 Lakeview Stair Treads'. Sold By field partially legible.",
  "terms": null,
  "total": 750,
  "due_date": null,
  "shipping": 0,
  "subtotal": 750,
  "confidence": {
    "total": 0.8,
    "vendor_name": 0.75,
    "invoice_date": 0,
    "project_name": 0.65,
    "invoice_number": 0.85
  },
  "line_items": [
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "5503 Lakeview Stair Treads"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Sand & Staining"
    },
    {
      "qty": null,
      "amount": 0,
      "unit_price": null,
      "description": "Clear Coat"
    }
  ],
  "vendor_name": "DLG Painting LLC",
  "invoice_date": null,
  "project_name": "Strath Design Build - 3919 East 49th St, Minneapolis 55406",
  "document_type": "invoice",
  "invoice_number": "738990",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_9439f1b0f66f4d91979fe2e03399dbfd",
  "source": "make.com",
  "run_key": "05-12-2026-034",
  "make_trace_id": "make-20260512_004507_068",
  "source_file_name": "DLG.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjXA",
  "source_dropbox_rev": "01651985d8ae33700000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "d3365cb38a455a9b9491be9fd8b214a7a17f948ecaa244dbd892d252afe7cc46",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG.pdf",
  "multi_invoice_group_id": "bill_82063dc4433f4fa6981da262aed8bd68",
  "processing_dropbox_rev": "01651986843459a00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single handwritten invoice on a pre-printed invoice form. Significant OCR challenges due to handwriting and document rotation. Fields such as invoice date, terms, and individual line item amounts could not be reliably extracted. Human review recommended.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Handwritten invoice scanned at an angle; OCR quality is low. Invoice number '738990' appears printed in large text on the right side. No invoice date is legible. Sold To: DLG Painting LLC, 6236 Scott Ave N, Brooklyn Center 55429. Ship To: Strath Design Build, 3919 East 49th St, Minneapolis 55406 (addresses may be reversed — sold-to may be the customer and ship-to the vendor job site). Total reads as $750.00 but handwriting makes exact cents unclear. Line items are listed without individual prices; total amount is $750.00 covering all three line items. Customer Order No. appears to reference '5503 Lakeview Stair Treads'. Sold By field partially legible.",
        "terms": null,
        "total": 750,
        "due_date": null,
        "shipping": 0,
        "subtotal": 750,
        "confidence": {
          "total": 0.8,
          "vendor_name": 0.75,
          "invoice_date": 0,
          "project_name": 0.65,
          "invoice_number": 0.85
        },
        "line_items": [
          {
            "qty": null,
            "amount": 0,
            "unit_price": null,
            "description": "5503 Lakeview Stair Treads"
          },
          {
            "qty": null,
            "amount": 0,
            "unit_price": null,
            "description": "Sand & Staining"
          },
          {
            "qty": null,
            "amount": 0,
            "unit_price": null,
            "description": "Clear Coat"
          }
        ],
        "vendor_name": "DLG Painting LLC",
        "invoice_date": null,
        "project_name": "Strath Design Build - 3919 East 49th St, Minneapolis 55406",
        "document_type": "invoice",
        "invoice_number": "738990",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DLG.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "750.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": null,
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-034-INV-011",
  "vendor_name": "DLG Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2970",
  "invoice_date": null,
  "vendor_terms": null,
  "make_trace_id": "make-20260512_004507_068",
  "output_tokens": "604",
  "bill_import_id": "bill_82063dc4433f4fa6981da262aed8bd68",
  "invoice_number": "738990",
  "vendor_due_date": null,
  "source_file_name": "DLG.pdf",
  "claude_message_id": "msg_01X9RQoYgjESujxwDQcQV4kW",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

VALIDATION FAILED

Message

Missing invoice date.

Payload
{
  "total": "750.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-034-INV-011",
  "vendor_name": "DLG Painting LLC",
  "invoice_date": "",
  "make_trace_id": "make-20260512_004507_068",
  "bill_import_id": "bill_82063dc4433f4fa6981da262aed8bd68",
  "invoice_number": "738990",
  "final_file_name": "DLG_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG_VALIDATION-FAILED.pdf",
  "source_file_name": "DLG.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/lwzw3gfnk4tqe5f2sadsd/DLG_VALIDATION-FAILED.pdf?rlkey=dhtreis5cw0tujjhqfs0zl816&dl=0",
  "validation_details": "Missing invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG.pdf"
}