Invoice Record
05-12-2026-034-INV-011
Validation Error
Missing invoice date.
Status
Validation error
Invoice
738990
Total
$750.00
Invoice data
- Detected vendor
- DLG Painting LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- Not set
- Due date
- Not set
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- DLG_VALIDATION-FAILED.pdf
- Outcome
- validation_failed
- Details
- Missing invoice date.
Processing Context
- Invoice ID
- 05-12-2026-034-INV-011
- Run ID
- 05-12-2026-034
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- DLG.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Handwritten invoice scanned at an angle; OCR quality is low. Invoice number '738990' appears printed in large text on the right side. No invoice date is legible. Sold To: DLG Painting LLC, 6236 Scott Ave N, Brooklyn Center 55429. Ship To: Strath Design Build, 3919 East 49th St, Minneapolis 55406 (addresses may be reversed — sold-to may be the customer and ship-to the vendor job site). Total reads as $750.00 but handwriting makes exact cents unclear. Line items are listed without individual prices; total amount is $750.00 covering all three line items. Customer Order No. appears to reference '5503 Lakeview Stair Treads'. Sold By field partially legible.",
"terms": null,
"total": 750,
"due_date": null,
"shipping": 0,
"subtotal": 750,
"confidence": {
"total": 0.8,
"vendor_name": 0.75,
"invoice_date": 0,
"project_name": 0.65,
"invoice_number": 0.85
},
"line_items": [
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "5503 Lakeview Stair Treads"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Sand & Staining"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Clear Coat"
}
],
"vendor_name": "DLG Painting LLC",
"invoice_date": null,
"project_name": "Strath Design Build - 3919 East 49th St, Minneapolis 55406",
"document_type": "invoice",
"invoice_number": "738990",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_9439f1b0f66f4d91979fe2e03399dbfd",
"source": "make.com",
"run_key": "05-12-2026-034",
"make_trace_id": "make-20260512_004507_068",
"source_file_name": "DLG.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjXA",
"source_dropbox_rev": "01651985d8ae33700000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "d3365cb38a455a9b9491be9fd8b214a7a17f948ecaa244dbd892d252afe7cc46",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG.pdf",
"multi_invoice_group_id": "bill_82063dc4433f4fa6981da262aed8bd68",
"processing_dropbox_rev": "01651986843459a00000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single handwritten invoice on a pre-printed invoice form. Significant OCR challenges due to handwriting and document rotation. Fields such as invoice date, terms, and individual line item amounts could not be reliably extracted. Human review recommended.",
"invoices": [
{
"tax": 0,
"notes": "Handwritten invoice scanned at an angle; OCR quality is low. Invoice number '738990' appears printed in large text on the right side. No invoice date is legible. Sold To: DLG Painting LLC, 6236 Scott Ave N, Brooklyn Center 55429. Ship To: Strath Design Build, 3919 East 49th St, Minneapolis 55406 (addresses may be reversed — sold-to may be the customer and ship-to the vendor job site). Total reads as $750.00 but handwriting makes exact cents unclear. Line items are listed without individual prices; total amount is $750.00 covering all three line items. Customer Order No. appears to reference '5503 Lakeview Stair Treads'. Sold By field partially legible.",
"terms": null,
"total": 750,
"due_date": null,
"shipping": 0,
"subtotal": 750,
"confidence": {
"total": 0.8,
"vendor_name": 0.75,
"invoice_date": 0,
"project_name": 0.65,
"invoice_number": 0.85
},
"line_items": [
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "5503 Lakeview Stair Treads"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Sand & Staining"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "Clear Coat"
}
],
"vendor_name": "DLG Painting LLC",
"invoice_date": null,
"project_name": "Strath Design Build - 3919 East 49th St, Minneapolis 55406",
"document_type": "invoice",
"invoice_number": "738990",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "DLG.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG.pdf"
}Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "750.00",
"message": "Claude extraction parsed and stored.",
"due_date": null,
"jkath_terms": "Net 30",
"process_key": "05-12-2026-034-INV-011",
"vendor_name": "DLG Painting LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "2970",
"invoice_date": null,
"vendor_terms": null,
"make_trace_id": "make-20260512_004507_068",
"output_tokens": "604",
"bill_import_id": "bill_82063dc4433f4fa6981da262aed8bd68",
"invoice_number": "738990",
"vendor_due_date": null,
"source_file_name": "DLG.pdf",
"claude_message_id": "msg_01X9RQoYgjESujxwDQcQV4kW",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/12/2026
Event
VALIDATION FAILED
Message
Missing invoice date.
Payload
{
"total": "750.00",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-12-2026-034-INV-011",
"vendor_name": "DLG Painting LLC",
"invoice_date": "",
"make_trace_id": "make-20260512_004507_068",
"bill_import_id": "bill_82063dc4433f4fa6981da262aed8bd68",
"invoice_number": "738990",
"final_file_name": "DLG_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG_VALIDATION-FAILED.pdf",
"source_file_name": "DLG.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/lwzw3gfnk4tqe5f2sadsd/DLG_VALIDATION-FAILED.pdf?rlkey=dhtreis5cw0tujjhqfs0zl816&dl=0",
"validation_details": "Missing invoice date.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG.pdf"
}