05-12-2026-034-INV-012

{
  "tax": 270.93,
  "notes": "Invoice Total ($2,500.00) does not equal Order Total ($3,468.01). Per the invoice, this is a deposit invoice. The terms state that on orders $2,500.00 and over, the deposit is whichever is greater: $2,500.00 or 50% of the order total. 50% of $3,468.01 = $1,734.01, so the deposit is $2,500.00. The balance of $968.01 will be due upon order completion. The total field reflects the Invoice Total of $2,500.00 as actually billed. Shipping/freight of $195.13 is listed as a separate line outside the product subtotal and has been captured in the shipping field.",
  "terms": "Net30",
  "total": 2500,
  "due_date": "2025-05-14",
  "shipping": 195.13,
  "subtotal": 3001.96,
  "confidence": {
    "total": 0.95,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 415.78,
      "unit_price": 415.78,
      "description": "Complete Grip by Lever Tubular Entry Set, Single Cylinder, Left Hand, Flat Black, 1-3/4\" Thick Door, 2-3/4\" Backset Latch, Radius Corner Face and Strike Plates (EM.4819.HLO.LH.US19.134.234.RCF&SP)"
    },
    {
      "qty": 16,
      "amount": 385.6,
      "unit_price": 24.1,
      "description": "Cabinet Knob, 1-1/4\" Diameter, 1\" Projection, White Medium Bronze (AH.3880.114.WM)"
    },
    {
      "qty": 2,
      "amount": 95.38,
      "unit_price": 47.69,
      "description": "Cabinet Pull, 6-3/4\" Overall Length, 6\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.6-3/4.WM)"
    },
    {
      "qty": 3,
      "amount": 1119.18,
      "unit_price": 373.06,
      "description": "Appliance Pull, 18\" Overall Length, 17\" Center to Center, 2\" Projection, Medium White Bronze, Thru-Bolt Mount (AH.1390.18.WM.TB)"
    },
    {
      "qty": 4,
      "amount": 171.28,
      "unit_price": 42.82,
      "description": "Cabinet Pull, 4-1/2\" Overall Length, 3-3/4\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.4-1/2.WM)"
    },
    {
      "qty": 6,
      "amount": 343.14,
      "unit_price": 57.19,
      "description": "Cabinet Pull, 10-3/4\" Overall Length, 10\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.10-3/4.WM)"
    },
    {
      "qty": 9,
      "amount": 471.6,
      "unit_price": 52.4,
      "description": "Cabinet Pull, 8-3/4\" Overall Length, 8\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.8-3/4.WM)"
    }
  ],
  "vendor_name": "Chicago Brass",
  "invoice_date": "2025-04-14",
  "project_name": "Maiden Rock Project",
  "document_type": "invoice",
  "invoice_number": "INV.1185",
  "is_billable_invoice": true
}

{
  "resolver": {
    "reason": "The extracted vendor 'Chicago Brass' is clearly a shortened form of the approved vendor 'Chicago Brass, Inc.' — same company, same address, same contact details on the invoice.",
    "matched": "true",
    "alias_id": "alias_9fcb89735cc940e19b3dcfc9c21ad024",
    "vendor_id": "vend_42e7c3c999c14507ba4b129f874a317e",
    "confidence": 0.99,
    "category_count": 1,
    "suggested_alias": "Chicago Brass",
    "category_options": [
      {
        "name": "Accessories",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (22).",
        "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
        "fully_qualified_name": "Building Materials:Accessories",
        "quickbooks_account_id": "103",
        "vendor_expense_category_id": "cmp1batdl000g13pfazv8j6b8"
      }
    ],
    "canonical_vendor_name": "Chicago Brass, Inc.",
    "default_expense_account": "Fixtures & Finishes"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Chicago Brass",
    "normalized_alias_key": "chicago brass"
  },
  "category_selection": {
    "reason": "All line items from Chicago Brass are hardware accessories including lever entry sets, cabinet knobs, cabinet pulls, and appliance pulls — all of which align directly with the 'Accessories' category mapped from the historical QuickBooks 'Building Materials:Accessories' account. This is also the only allowed category option.",
    "confidence": 0.97,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  }
}

{
  "bill_created": {
    "path": "resolver_success",
    "total": "2500.00",
    "due_date": "2025-05-14",
    "doc_number": "INV.1185",
    "vendor_ref": "26",
    "account_ref": "103",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net30",
    "quickbooks_bill_id": "370",
    "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
  },
  "attachment_uploaded": {
    "path": "resolver_success",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "370"
  }
}

{
  "run_id": "run_9439f1b0f66f4d91979fe2e03399dbfd",
  "source": "make.com",
  "run_key": "05-12-2026-034",
  "make_trace_id": "make-20260512_004507_068",
  "source_file_name": "N1119_375th_St__Maiden_Rock_Project__Order_3388_INV.1185_04_15_2025.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/N1119_375th_St__Maiden_Rock_Project__Order_3388_INV.1185_04_15_2025.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjQA",
  "source_dropbox_rev": "01651985d8c907e00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "b2d9d66ace6c81749231adb49a2ea78cd640b39f8a61422bbbaf038503f33f25",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/N1119_375th_St__Maiden_Rock_Project__Order_3388_INV.1185_04_15_2025.pdf",
  "multi_invoice_group_id": "bill_8200d3b0bd544a4b9d6376ad3453c8a3",
  "processing_dropbox_rev": "01651986931fdd800000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF (INV.1185) from Chicago Brass Architectural Hardware. The invoice covers two tag sections: Entry hardware and Kitchen cabinet hardware for the Maiden Rock Project. The Invoice Total ($2,500.00) is a deposit amount and does not equal the Order Total ($3,468.01); the document itself flags this discrepancy and references the Terms and Conditions deposit policy.",
    "invoices": [
      {
        "tax": 270.93,
        "notes": "Invoice Total ($2,500.00) does not equal Order Total ($3,468.01). Per the invoice, this is a deposit invoice. The terms state that on orders $2,500.00 and over, the deposit is whichever is greater: $2,500.00 or 50% of the order total. 50% of $3,468.01 = $1,734.01, so the deposit is $2,500.00. The balance of $968.01 will be due upon order completion. The total field reflects the Invoice Total of $2,500.00 as actually billed. Shipping/freight of $195.13 is listed as a separate line outside the product subtotal and has been captured in the shipping field.",
        "terms": "Net30",
        "total": 2500,
        "due_date": "2025-05-14",
        "shipping": 195.13,
        "subtotal": 3001.96,
        "confidence": {
          "total": 0.95,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.99,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 415.78,
            "unit_price": 415.78,
            "description": "Complete Grip by Lever Tubular Entry Set, Single Cylinder, Left Hand, Flat Black, 1-3/4\" Thick Door, 2-3/4\" Backset Latch, Radius Corner Face and Strike Plates (EM.4819.HLO.LH.US19.134.234.RCF&SP)"
          },
          {
            "qty": 16,
            "amount": 385.6,
            "unit_price": 24.1,
            "description": "Cabinet Knob, 1-1/4\" Diameter, 1\" Projection, White Medium Bronze (AH.3880.114.WM)"
          },
          {
            "qty": 2,
            "amount": 95.38,
            "unit_price": 47.69,
            "description": "Cabinet Pull, 6-3/4\" Overall Length, 6\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.6-3/4.WM)"
          },
          {
            "qty": 3,
            "amount": 1119.18,
            "unit_price": 373.06,
            "description": "Appliance Pull, 18\" Overall Length, 17\" Center to Center, 2\" Projection, Medium White Bronze, Thru-Bolt Mount (AH.1390.18.WM.TB)"
          },
          {
            "qty": 4,
            "amount": 171.28,
            "unit_price": 42.82,
            "description": "Cabinet Pull, 4-1/2\" Overall Length, 3-3/4\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.4-1/2.WM)"
          },
          {
            "qty": 6,
            "amount": 343.14,
            "unit_price": 57.19,
            "description": "Cabinet Pull, 10-3/4\" Overall Length, 10\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.10-3/4.WM)"
          },
          {
            "qty": 9,
            "amount": 471.6,
            "unit_price": 52.4,
            "description": "Cabinet Pull, 8-3/4\" Overall Length, 8\" Center to Center, 1-1/8\" Projection, Medium White Bronze (AH.337.8-3/4.WM)"
          }
        ],
        "vendor_name": "Chicago Brass",
        "invoice_date": "2025-04-14",
        "project_name": "Maiden Rock Project",
        "document_type": "invoice",
        "invoice_number": "INV.1185",
        "is_billable_invoice": true
      }
    ]
  }
}