JkathBusiness Portal

Invoice Record

05-12-2026-035-INV-005

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Validation Error

Claude was not confident enough in the invoice total.

Status

Validation error

Invoice

rui-042125-1300

Total

$1,300.00

Invoice data

Detected vendor
Ruiz Painting LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
04/21/2025
Due date
05/21/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Claude was not confident enough in the invoice total.

Processing Context

Invoice ID
05-12-2026-035-INV-005
Run ID
05-12-2026-035
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice spreadsheet template contains formula errors (#VALUE!) in the SALES TAX and TOTAL fields, indicating the template was not properly completed. Only one line item has a dollar amount ($1,300.00); all other line items are descriptions with no individual amounts listed. The subtotal and total have been inferred as $1,300.00 based on the single priced line item and a 0% tax rate, but this requires human review to confirm. The total confidence is lowered accordingly.",
  "terms": null,
  "total": 1300,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1300,
  "confidence": {
    "total": 0.75,
    "vendor_name": 0.95,
    "invoice_date": 0.95,
    "project_name": 0.85,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": 1300,
      "unit_price": null,
      "description": "Hallway floor protection with paper masking; type dust control; hung 5/8 drywall ceiling repair floated skim; sand ready for paint; wall small repair hung 1/2 inch drywall floated sand ready for paint; seal with primer one coat affected area; paint the whole ceiling 2 coats; paint the wall affected area 2 coats"
    }
  ],
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-04-21",
  "project_name": "2258 Saint Clair Ave, St. Paul MN 55105 - Drywall & Primer",
  "document_type": "invoice",
  "invoice_number": "rui-042125-1300",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_49f19d26eedd498d8afaa6b65bf18a07",
  "source": "make.com",
  "run_key": "05-12-2026-035",
  "make_trace_id": "make-20260512_014136_628",
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjcA",
  "source_dropbox_rev": "016519924b20ed500000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "105599a7b238a29470372f777a8cf77d3962f1e60c0584fd43f6e181fc6f636b",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "multi_invoice_group_id": "bill_9775871e34e54937a7e00ac3766575f0",
  "processing_dropbox_rev": "01651992c6d9ddc00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "This PDF contains a single invoice from Ruiz Painting LLC. The invoice template had spreadsheet formula errors (#VALUE!) preventing the subtotal and total from displaying correctly. Total has been inferred as $1,300.00 based on the only priced line item and a stated 0% tax rate. Human review is recommended to confirm the total before payment.",
    "invoices": [
      {
        "tax": 0,
        "notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice spreadsheet template contains formula errors (#VALUE!) in the SALES TAX and TOTAL fields, indicating the template was not properly completed. Only one line item has a dollar amount ($1,300.00); all other line items are descriptions with no individual amounts listed. The subtotal and total have been inferred as $1,300.00 based on the single priced line item and a 0% tax rate, but this requires human review to confirm. The total confidence is lowered accordingly.",
        "terms": null,
        "total": 1300,
        "due_date": null,
        "shipping": 0,
        "subtotal": 1300,
        "confidence": {
          "total": 0.75,
          "vendor_name": 0.95,
          "invoice_date": 0.95,
          "project_name": 0.85,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": null,
            "amount": 1300,
            "unit_price": null,
            "description": "Hallway floor protection with paper masking; type dust control; hung 5/8 drywall ceiling repair floated skim; sand ready for paint; wall small repair hung 1/2 inch drywall floated sand ready for paint; seal with primer one coat affected area; paint the whole ceiling 2 coats; paint the wall affected area 2 coats"
          }
        ],
        "vendor_name": "Ruiz Painting LLC",
        "invoice_date": "2025-04-21",
        "project_name": "2258 Saint Clair Ave, St. Paul MN 55105 - Drywall & Primer",
        "document_type": "invoice",
        "invoice_number": "rui-042125-1300",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "1300.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-21",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4709",
  "invoice_date": "2025-04-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "597",
  "bill_import_id": "bill_9775871e34e54937a7e00ac3766575f0",
  "invoice_number": "rui-042125-1300",
  "vendor_due_date": null,
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "claude_message_id": "msg_018G3LVZgNvC7ChYqsVYWt5h",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

VALIDATION FAILED

Message

Claude was not confident enough in the invoice total.

Payload
{
  "total": "1300.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-035-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-04-21",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_9775871e34e54937a7e00ac3766575f0",
  "invoice_number": "rui-042125-1300",
  "final_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/5ixato8h6h77zhx3lsumt/Ruiz-Copy-of-2258-Saint-Clair-ave-St.-Paul-Mn_VALIDATION-FAILED.pdf?rlkey=oeqv33zo4bzlo4bibghwhoetf&dl=0",
  "validation_details": "Claude was not confident enough in the invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf"
}