05-12-2026-035

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Jeremy Arden.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden.pdf"
}

{
  "total": "845",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-02-20",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-001",
  "vendor_name": "Jeremy Wenstad Const",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2957",
  "invoice_date": "2025-01-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "512",
  "bill_import_id": "bill_53319facb1f34fddbfadfb43db9fc391",
  "invoice_number": "329162",
  "vendor_due_date": null,
  "source_file_name": "Jeremy Arden.pdf",
  "claude_message_id": "msg_012jxc9Sqzz2eBqU9dxvGth6",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "Document is a statement (Adams form DC5812), not a standard unpaid vendor invoice; is_billable_invoice set to false. Statement number 329162 printed in top right corner used as invoice_number. Vendor name read as 'Jeremy Wenstad Const' — handwritten and OCR quality is moderate; full name may be 'Jeremy Wenstad Construction'. Date interpreted as 2025-01-21 but handwriting is somewhat ambiguous. 'To' field reads 'J Kath'. Line item amounts 595 and 250 sum to 845, matching the stated total amount. Scanned image with handwritten entries; moderate OCR confidence throughout.",
  "total": "845",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-12-2026-035-INV-001",
  "vendor_name": "Jeremy Wenstad Const",
  "invoice_date": "2025-01-21",
  "document_type": "statement",
  "make_trace_id": "make-20260512_014136_628",
  "review_reason": "Claude marked the document as not billable for QuickBooks bill creation (type: statement)",
  "bill_import_id": "bill_53319facb1f34fddbfadfb43db9fc391",
  "invoice_number": "329162",
  "final_file_name": "Jeremy Arden_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Jeremy Arden_REVIEW.pdf",
  "source_file_name": "Jeremy Arden.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/krle048kozxqfsfleeknt/Jeremy-Arden_REVIEW.pdf?rlkey=6e1xxxsm3kiktuktvo17n26dq&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden.pdf",
  "multi_invoice_group_id": "bill_53319facb1f34fddbfadfb43db9fc391"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf"
}

{
  "total": "300.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-22",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-002",
  "vendor_name": "Hardline Exteriors",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3117",
  "invoice_date": "2025-04-22",
  "vendor_terms": "Net 15",
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "405",
  "bill_import_id": "bill_12efbe7dc58e44698d589a99565f3416",
  "invoice_number": "5107 RSI",
  "vendor_due_date": "2025-05-07",
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "claude_message_id": "msg_01PU1HAJhpVFpkDjC9nmax2C",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_49a29de573614694830ec9e623481f0c",
  "vendor_id": "vend_32e26a5a533543d4a7722dc46851d0e7",
  "process_key": "05-12-2026-035-INV-002",
  "vendor_name": "Hardline Exteriors",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_12efbe7dc58e44698d589a99565f3416",
  "canonical_name": "Hardline Exteriors LLC",
  "category_count": 5,
  "invoice_number": "5107 RSI",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (1).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batpq000o13pf2r96shfw"
    },
    {
      "name": "HVAC",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:HVAC (1).",
      "expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
      "fully_qualified_name": "Building Services:HVAC",
      "quickbooks_account_id": "130",
      "vendor_expense_category_id": "cmp1batv2000s13pfz4971dbi"
    },
    {
      "name": "Roofing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Roofing (7).",
      "expense_category_id": "cat_a420727f304f46b1834172ff6d0b57dc",
      "fully_qualified_name": "Building Services:Roofing",
      "quickbooks_account_id": "137",
      "vendor_expense_category_id": "cmp1batxp000u13pfaoz9j36j"
    },
    {
      "name": "Siding",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Siding (9).",
      "expense_category_id": "cat_e0200ce3b70a4aa7bfa336665876d7c1",
      "fully_qualified_name": "Building Services:Siding",
      "quickbooks_account_id": "138",
      "vendor_expense_category_id": "cmp1bau1a000w13pf2fsl4uyv"
    },
    {
      "name": "Windows",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Windows (1).",
      "expense_category_id": "cat_6b849ad95bb54021b27b40bf782a000c",
      "fully_qualified_name": "Building Materials:Windows",
      "quickbooks_account_id": "117",
      "vendor_expense_category_id": "cmp1batsl000q13pfqadxcdg4"
    }
  ],
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "hardline exteriors",
  "quickbooks_vendor_id": "53",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-035-INV-002",
  "vendor_name": "Hardline Exteriors LLC",
  "category_name": "Roofing",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_12efbe7dc58e44698d589a99565f3416",
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "selection_payload": {
    "reason": "The line item describes 'Install Mechanical Penetration Flashings (2 Bath Vents)', which involves flashing installation on the roof — a standard roofing task. Mechanical penetration flashings are roof-level waterproofing components installed where vents penetrate the roof surface. The vendor 'Hardline Exteriors LLC' is an exterior contractor, and this work is consistent with roofing services. The Roofing category has strong historical usage (7 prior mappings) and is the best fit among the allowed options.",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_a420727f304f46b1834172ff6d0b57dc",
    "selected_expense_category_name": "Roofing"
  },
  "expense_category_id": "cat_a420727f304f46b1834172ff6d0b57dc",
  "quickbooks_account_id": "137"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-002",
  "vendor_name": "Hardline Exteriors LLC",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_12efbe7dc58e44698d589a99565f3416",
  "invoice_number": "5107 RSI",
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "quickbooks_vendor_id": "53",
  "quickbooks_account_id": "137",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-002",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_12efbe7dc58e44698d589a99565f3416",
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "quickbooks_bill_id": "376",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "300.00",
    "due_date": "2025-05-22",
    "doc_number": "5107 RSI",
    "vendor_ref": "53",
    "account_ref": "137",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 15",
    "quickbooks_bill_id": "376"
  },
  "quickbooks_account_id": "137",
  "resolved_expense_category_id": "cat_a420727f304f46b1834172ff6d0b57dc"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-002",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_12efbe7dc58e44698d589a99565f3416",
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "376"
  },
  "quickbooks_bill_id": "376"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-002",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_12efbe7dc58e44698d589a99565f3416",
  "final_file_name": "HardlineExteriorsLLC_INV-5107RSI.pdf",
  "source_file_name": "Inv_5107_RSI_from_Hardline_Exteriors_LLC_9636.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/gd48m1aslc2whfx0sdfky/HardlineExteriorsLLC_INV-5107RSI.pdf?rlkey=596ff6oy1enzipd0p1av0zak1&dl=0",
  "quickbooks_bill_id": "376",
  "multi_invoice_group_id": "bill_12efbe7dc58e44698d589a99565f3416"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Petersen invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Petersen invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Petersen invoice.pdf"
}

{
  "total": "1040.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-05",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-003",
  "vendor_name": "Sunrise Draperies",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3256",
  "invoice_date": "2025-02-03",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "535",
  "bill_import_id": "bill_99988b8a71bb4ab4b41124dc78590fc6",
  "invoice_number": "5229669",
  "vendor_due_date": null,
  "source_file_name": "Petersen invoice.pdf",
  "claude_message_id": "msg_01VoxXqvXcaJpL2xsFP4rs8W",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "This is an estimate, not a billable invoice. Line item 2 (Mudroom cushion, $311.00) has qty 0 and is excluded from the total; it was not included in the $1,040.00 total. Project name inferred from 'Note to customer' section listing Peterson at 2258 Saint Clair Ave, St Paul, MN 55105. Bill-to party is J Kath Design Build + Reinvent.",
  "total": "1040.00",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-12-2026-035-INV-003",
  "vendor_name": "Sunrise Draperies",
  "invoice_date": "2025-02-03",
  "document_type": "estimate",
  "make_trace_id": "make-20260512_014136_628",
  "review_reason": "Claude marked the document as not billable for QuickBooks bill creation (type: estimate)",
  "bill_import_id": "bill_99988b8a71bb4ab4b41124dc78590fc6",
  "invoice_number": "5229669",
  "final_file_name": "Petersen invoice_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Petersen invoice_REVIEW.pdf",
  "source_file_name": "Petersen invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Petersen invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/nkv71jtdt83ouq05zqz4r/Petersen-invoice_REVIEW.pdf?rlkey=s84ip6a8y12ospkizrdb65d5v&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Petersen invoice.pdf",
  "multi_invoice_group_id": "bill_99988b8a71bb4ab4b41124dc78590fc6"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 801040642.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 801040642.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 801040642.pdf"
}

{
  "total": "1402.04",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-21",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-004",
  "vendor_name": "Hardware Distributors",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5923",
  "invoice_date": "2025-04-21",
  "vendor_terms": "1%-10th Net 30",
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "1477",
  "bill_import_id": "bill_9a0454444de2464491ea3b6f79767473",
  "invoice_number": "801040642",
  "vendor_due_date": "2025-05-30",
  "source_file_name": "HDLInvoice 801040642.pdf",
  "claude_message_id": "msg_01WSX9Zz6z1LX5xVdsN6RwbS",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abb7c001uagtbk30htlml",
  "vendor_id": "vend_36536bc3a7254b41ac0081eab30ee4d2",
  "process_key": "05-12-2026-035-INV-004",
  "vendor_name": "Hardware Distributors",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_9a0454444de2464491ea3b6f79767473",
  "canonical_name": "Hardware Distributors Ltd",
  "category_count": 1,
  "invoice_number": "801040642",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (104).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1bauq8001a13pfeqelj5gn"
    }
  ],
  "source_file_name": "HDLInvoice 801040642.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "normalized_alias_key": "hardware distributors",
  "quickbooks_vendor_id": "2",
  "default_expense_account": "Cabinet Materials",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-004",
  "vendor_name": "Hardware Distributors Ltd",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_9a0454444de2464491ea3b6f79767473",
  "invoice_number": "801040642",
  "source_file_name": "HDLInvoice 801040642.pdf",
  "quickbooks_vendor_id": "2",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-004",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_9a0454444de2464491ea3b6f79767473",
  "source_file_name": "HDLInvoice 801040642.pdf",
  "quickbooks_bill_id": "377",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "1402.04",
    "due_date": "2025-05-21",
    "doc_number": "801040642",
    "vendor_ref": "2",
    "account_ref": "105",
    "jkath_terms": "Net 30",
    "vendor_terms": "1%-10th Net 30",
    "quickbooks_bill_id": "377"
  },
  "quickbooks_account_id": "105",
  "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-004",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_9a0454444de2464491ea3b6f79767473",
  "source_file_name": "HDLInvoice 801040642.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "377"
  },
  "quickbooks_bill_id": "377"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-004",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_9a0454444de2464491ea3b6f79767473",
  "final_file_name": "HardwareDistributorsLtd_INV-801040642.pdf",
  "source_file_name": "HDLInvoice 801040642.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/pbah5w5jntk7aq0abqnku/HardwareDistributorsLtd_INV-801040642.pdf?rlkey=rtmdpq9qnszujk2fqw9363ca8&dl=0",
  "quickbooks_bill_id": "377",
  "multi_invoice_group_id": "bill_9a0454444de2464491ea3b6f79767473"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf"
}

{
  "total": "1300.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-21",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4709",
  "invoice_date": "2025-04-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "597",
  "bill_import_id": "bill_9775871e34e54937a7e00ac3766575f0",
  "invoice_number": "rui-042125-1300",
  "vendor_due_date": null,
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "claude_message_id": "msg_018G3LVZgNvC7ChYqsVYWt5h",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "total": "1300.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-035-INV-005",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-04-21",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_9775871e34e54937a7e00ac3766575f0",
  "invoice_number": "rui-042125-1300",
  "final_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
  "source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/5ixato8h6h77zhx3lsumt/Ruiz-Copy-of-2258-Saint-Clair-ave-St.-Paul-Mn_VALIDATION-FAILED.pdf?rlkey=oeqv33zo4bzlo4bibghwhoetf&dl=0",
  "validation_details": "Claude was not confident enough in the invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "RUIZ Copy of 2848 w River pkway mineapolis .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/RUIZ Copy of 2848 w River pkway mineapolis .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/RUIZ Copy of 2848 w River pkway mineapolis .pdf"
}

{
  "total": "7300.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-21",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-006",
  "vendor_name": "Ruiz Painting LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4663",
  "invoice_date": "2025-04-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "654",
  "bill_import_id": "bill_92326d46b4ac4d69b4116931b58eb4fc",
  "invoice_number": "rui-042125-7300",
  "vendor_due_date": null,
  "source_file_name": "RUIZ Copy of 2848 w River pkway mineapolis .pdf",
  "claude_message_id": "msg_01VWiRPVzge6f8NB7oNuoRFL",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "total": "7300.00",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-035-INV-006",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-04-21",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_92326d46b4ac4d69b4116931b58eb4fc",
  "invoice_number": "rui-042125-7300",
  "final_file_name": "RUIZ Copy of 2848 w River pkway mineapolis _VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/RUIZ Copy of 2848 w River pkway mineapolis _VALIDATION-FAILED.pdf",
  "source_file_name": "RUIZ Copy of 2848 w River pkway mineapolis .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/RUIZ Copy of 2848 w River pkway mineapolis .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/75js7oqutbz7k8yfbiwti/RUIZ-Copy-of-2848-w-River-pkway-mineapolis-_VALIDATION-FAILED.pdf?rlkey=lkkplcfp81yapjv1yuj9yxdns&dl=0",
  "validation_details": "Claude was not confident enough in the invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/RUIZ Copy of 2848 w River pkway mineapolis .pdf"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf"
}

{
  "total": "169.24",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-22",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-007",
  "vendor_name": "Chicago Brass",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "9741",
  "invoice_date": "2025-04-22",
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  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "781",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
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  "vendor_due_date": "2025-05-22",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "claude_message_id": "msg_01R2LJKmPmqXwcQ3cihVLfjh",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9fcb89735cc940e19b3dcfc9c21ad024",
  "vendor_id": "vend_42e7c3c999c14507ba4b129f874a317e",
  "process_key": "05-12-2026-035-INV-007",
  "vendor_name": "Chicago Brass",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "canonical_name": "Chicago Brass, Inc.",
  "category_count": 1,
  "invoice_number": "INV.1271",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (22).",
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      "fully_qualified_name": "Building Materials:Accessories",
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      "vendor_expense_category_id": "cmp1batdl000g13pfazv8j6b8"
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  ],
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
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  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "normalized_alias_key": "chicago brass",
  "quickbooks_vendor_id": "26",
  "default_expense_account": "Accessories",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-007",
  "vendor_name": "Chicago Brass, Inc.",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "invoice_number": "INV.1271",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "quickbooks_vendor_id": "26",
  "quickbooks_account_id": "103",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-007",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "quickbooks_bill_id": "378",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "169.24",
    "due_date": "2025-05-22",
    "doc_number": "INV.1271",
    "vendor_ref": "26",
    "account_ref": "103",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net30",
    "quickbooks_bill_id": "378"
  },
  "quickbooks_account_id": "103",
  "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-007",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
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    "attachment_id": "",
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  },
  "quickbooks_bill_id": "378"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-007",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "final_file_name": "ChicagoBrassInc_INV-INV1271.pdf",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/6aln58pkw3vw9akum77yf/ChicagoBrassInc_INV-INV1271.pdf?rlkey=oexudfaevax8qy6gs5v1cde3x&dl=0",
  "quickbooks_bill_id": "378",
  "multi_invoice_group_id": "bill_583e8f5c5575497c895490b5faa1a400"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Chicago Brass Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Chicago Brass Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Chicago Brass Invoice.pdf"
}

{
  "total": "169.24",
  "message": "Claude extraction parsed and stored.",
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  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-008",
  "vendor_name": "Chicago Brass",
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  "input_tokens": "9741",
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  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "636",
  "bill_import_id": "bill_022c0c681a2a4c958f58e6ec840fcdcb",
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  "vendor_due_date": "2025-05-22",
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  "claude_message_id": "msg_019eQ8C3FfrmQkPcZygaddUw",
  "multi_invoice_count": 1,
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}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9fcb89735cc940e19b3dcfc9c21ad024",
  "vendor_id": "vend_42e7c3c999c14507ba4b129f874a317e",
  "process_key": "05-12-2026-035-INV-008",
  "vendor_name": "Chicago Brass",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_022c0c681a2a4c958f58e6ec840fcdcb",
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    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (22).",
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      "fully_qualified_name": "Building Materials:Accessories",
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  ],
  "source_file_name": "Chicago Brass Invoice.pdf",
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    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Accessories",
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  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
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  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
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  "make_trace_id": "make-20260512_014136_628",
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}

{
  "path": "single_category_direct_duplicate",
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  "process_key": "05-12-2026-035-INV-008",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_022c0c681a2a4c958f58e6ec840fcdcb",
  "final_file_name": "Chicago Brass Invoice_DUPLICATE-BILL.pdf",
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  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/kdfua7h6241xpvispnunj/Chicago-Brass-Invoice_DUPLICATE-BILL.pdf?rlkey=ws5p1ov13sainqczl54vyc82n&dl=0",
  "quickbooks_payload": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "INV.1271",
    "existing_quickbooks_bill_id": "378"
  },
  "existing_quickbooks_bill_id": "378"
}

{
  "message": "Claimed invoice file and moved into processing.",
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}

{
  "total": "2387.82",
  "message": "Claude extraction parsed and stored.",
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  "jkath_terms": "Net 30",
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  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3574",
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  "make_trace_id": "make-20260512_014136_628",
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  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
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}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
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  "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
  "process_key": "05-12-2026-035-INV-009",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
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  "invoice_number": "2504-952498",
  "category_options": [
    {
      "name": "Lumber",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
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      "fully_qualified_name": "Building Materials:Lumber",
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  ],
  "source_file_name": "Dakota Cty 2504-952498.pdf",
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    "quickbooks_account_id": "111",
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  "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
  "normalized_alias_key": "dakota county lumber",
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  "default_expense_account": "Lumber",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
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  "vendor_name": "Dakota County Lumber",
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  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
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  "quickbooks_vendor_id": "15",
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}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
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  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "quickbooks_bill_id": "379",
  "quickbooks_payload": {
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    "doc_number": "2504-952498",
    "vendor_ref": "15",
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    "jkath_terms": "Net 30",
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    "quickbooks_bill_id": "379"
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  "quickbooks_account_id": "111",
  "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
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  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "attachment_payload": {
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  "quickbooks_bill_id": "379"
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{
  "path": "single_category_direct",
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  "message": "Processed invoice file moved after QuickBooks Bill creation.",
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  "process_key": "05-12-2026-035-INV-009",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
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  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/6lljoczgg4a87u4tje1pu/DakotaCountyLumber_INV-2504-952498.pdf?rlkey=p5m14fdf50qad61i80n7yhojt&dl=0",
  "quickbooks_bill_id": "379",
  "multi_invoice_group_id": "bill_45924a90ebdb46e4bfd826c0d53751c9"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Jeremy West River.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy West River.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy West River.pdf"
}

{
  "total": "2410",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-21",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-010",
  "vendor_name": "Jeremy Wenstad Const",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2957",
  "invoice_date": "2025-04-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "448",
  "bill_import_id": "bill_38aeeb2769e8408d9265136de8017bd5",
  "invoice_number": "jer-042125-2410",
  "vendor_due_date": null,
  "source_file_name": "Jeremy West River.pdf",
  "claude_message_id": "msg_01CpFjbp5kUtQ83FHWGLFqEf",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "path": "needs_review_non_invoice_document",
  "notes": "Document is a statement (Adams DC5812 form), not a standard unpaid vendor invoice; is_billable_invoice set to false. No invoice number printed; generated using missing-number rule. Vendor name partially legible ('Jeremy Wenstad Const' — last word may be 'Construction'). Date read as 4/21/25 but could be 4/24/25 — OCR confidence moderate. Statement number 329161 printed at top. Scanned image quality is moderate.",
  "total": "2410",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-12-2026-035-INV-010",
  "vendor_name": "Jeremy Wenstad Const",
  "invoice_date": "2025-04-21",
  "document_type": "statement",
  "make_trace_id": "make-20260512_014136_628",
  "review_reason": "Claude marked the document as not billable for QuickBooks bill creation (type: statement)",
  "bill_import_id": "bill_38aeeb2769e8408d9265136de8017bd5",
  "invoice_number": "jer-042125-2410",
  "final_file_name": "Jeremy West River_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Jeremy West River_REVIEW.pdf",
  "source_file_name": "Jeremy West River.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy West River.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/x8izzxextkraxeh92or9w/Jeremy-West-River_REVIEW.pdf?rlkey=7k9ijv6j8u68uyioqjl1foeep&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy West River.pdf",
  "multi_invoice_group_id": "bill_38aeeb2769e8408d9265136de8017bd5"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood JKath Gupta-birch invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood JKath Gupta-birch invoice.pdf"
}

{
  "total": "8700.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors, LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3194",
  "invoice_date": "2025-04-25",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "513",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "invoice_number": "2258",
  "vendor_due_date": null,
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "claude_message_id": "msg_01BXT1QnPaVDhTB2WNWoBtt6",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abghp005wagtbnnk9dtkq",
  "vendor_id": "vend_b59093c3e7134e90bdcd644c6e28b54f",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors, LLC",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "canonical_name": "Hammer Wood Floors",
  "category_count": 2,
  "invoice_number": "2258",
  "category_options": [
    {
      "name": "Carpet Install",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpet Install (1).",
      "expense_category_id": "cat_670de6d38ce24a49b7da466e71f79df2",
      "fully_qualified_name": "Building Services:Carpet Install",
      "quickbooks_account_id": "120",
      "vendor_expense_category_id": "cmp1baz4u003s13pfe0syewdw"
    },
    {
      "name": "Hardwood Flooring",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Hardwood Flooring (11).",
      "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
      "fully_qualified_name": "Building Services:Hardwood Flooring",
      "quickbooks_account_id": "128",
      "vendor_expense_category_id": "cmp1baz79003u13pfxte4vcss"
    }
  ],
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "hammer wood floors llc",
  "quickbooks_vendor_id": "46",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors",
  "category_name": "Hardwood Flooring",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "selection_payload": {
    "reason": "The vendor 'Hammer Wood Floors, LLC' specializes in hardwood flooring, and both line items explicitly involve hardwood floor work: (1) installation of 340sf of Maple #1 hardwood flooring with border extension and nosing, and (2) refinishing 630sf of existing maple hardwood floors with oil-based finish. All work is clearly hardwood flooring in nature, matching the 'Hardwood Flooring' category precisely.",
    "confidence": 0.99,
    "selected_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
    "selected_expense_category_name": "Hardwood Flooring"
  },
  "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
  "quickbooks_account_id": "128"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "invoice_number": "2258",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "quickbooks_vendor_id": "46",
  "quickbooks_account_id": "128",
  "existing_quickbooks_bill_id": null
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "quickbooks_bill_id": "380",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "8700.00",
    "due_date": "2025-05-25",
    "doc_number": "2258",
    "vendor_ref": "46",
    "account_ref": "128",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "380"
  },
  "quickbooks_account_id": "128",
  "resolved_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4"
}

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "380"
  },
  "quickbooks_bill_id": "380"
}

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "final_file_name": "HammerWoodFloors_INV-2258.pdf",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/nysu7q20g3flsiu8wfjv5/HammerWoodFloors_INV-2258.pdf?rlkey=3y3qwonqv3wd3g3eg4ajin5qp&dl=0",
  "quickbooks_bill_id": "380",
  "multi_invoice_group_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2504-952919.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2504-952919.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2504-952919.pdf"
}

{
  "total": "-187.12",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-23",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-012",
  "vendor_name": "Dakota County Lumber",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3326",
  "invoice_date": "2025-04-23",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "484",
  "bill_import_id": "bill_bd56f4e3c6fb4bc18e01b05a99124c40",
  "invoice_number": "2504-952919",
  "vendor_due_date": null,
  "source_file_name": "Dakota Cty Lumber 2504-952919.pdf",
  "claude_message_id": "msg_016q1BH224eAuVybC7p1tvAS",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
  "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
  "process_key": "05-12-2026-035-INV-012",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bd56f4e3c6fb4bc18e01b05a99124c40",
  "canonical_name": "Dakota County Lumber",
  "category_count": 1,
  "invoice_number": "2504-952919",
  "category_options": [
    {
      "name": "Lumber",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
      "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
      "fully_qualified_name": "Building Materials:Lumber",
      "quickbooks_account_id": "111",
      "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
    }
  ],
  "source_file_name": "Dakota Cty Lumber 2504-952919.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  },
  "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
  "normalized_alias_key": "dakota county lumber",
  "quickbooks_vendor_id": "15",
  "default_expense_account": "Lumber",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-012",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bd56f4e3c6fb4bc18e01b05a99124c40",
  "invoice_number": "2504-952919",
  "source_file_name": "Dakota Cty Lumber 2504-952919.pdf",
  "quickbooks_vendor_id": "15",
  "quickbooks_account_id": "111",
  "existing_quickbooks_bill_id": null
}

{
  "path": "vendor_credit_single_category_direct",
  "message": "QuickBooks Vendor Credit created from negative invoice import.",
  "process_key": "05-12-2026-035-INV-012",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bd56f4e3c6fb4bc18e01b05a99124c40",
  "source_file_name": "Dakota Cty Lumber 2504-952919.pdf",
  "quickbooks_bill_id": "381",
  "quickbooks_payload": {
    "path": "vendor_credit_single_category_direct",
    "total": "-187.12",
    "doc_number": "2504-952919",
    "vendor_ref": "15",
    "account_ref": "111",
    "quickbooks_total": "187.12",
    "transaction_type": "vendor_credit",
    "quickbooks_bill_id": "381",
    "quickbooks_vendor_credit_id": "381"
  },
  "quickbooks_account_id": "111",
  "quickbooks_vendor_credit_id": "381",
  "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
}

{
  "path": "vendor_credit_single_category_direct",
  "message": "Source file uploaded to QuickBooks Vendor Credit.",
  "process_key": "05-12-2026-035-INV-012",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bd56f4e3c6fb4bc18e01b05a99124c40",
  "source_file_name": "Dakota Cty Lumber 2504-952919.pdf",
  "attachment_payload": {
    "path": "vendor_credit_single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "381",
    "quickbooks_vendor_credit_id": "381"
  },
  "quickbooks_bill_id": "381",
  "quickbooks_vendor_credit_id": "381"
}

{
  "path": "vendor_credit_single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Vendor Credit creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-012",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bd56f4e3c6fb4bc18e01b05a99124c40",
  "final_file_name": "DakotaCountyLumber_INV-2504-952919.pdf",
  "source_file_name": "Dakota Cty Lumber 2504-952919.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0xtqv6tqmkdogvl9m1px8/DakotaCountyLumber_INV-2504-952919.pdf?rlkey=78h93chjm5j479oju5fjzfkze&dl=0",
  "quickbooks_bill_id": "381",
  "multi_invoice_group_id": "bill_bd56f4e3c6fb4bc18e01b05a99124c40",
  "quickbooks_vendor_credit_id": "381"
}