JkathBusiness Portal

Invoice Record

05-12-2026-035-INV-009

Dakota County Lumber
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

2504-952498

Total

$2,387.82

Invoice data

Detected vendor
Dakota County Lumber
Matched vendor
Dakota County Lumber
Matched alias
Dakota County Lumber
Category
Building Materials:Lumber
Category method
Single assignable category
Invoice date
04/21/2025
Due date
05/21/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Bill ID
379

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-035-INV-009
Run ID
05-12-2026-035
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Dakota Cty 2504-952498.pdf
Stored payloads

Claude parse payload

{
  "tax": 197.66,
  "notes": "Invoice references a prior order number 2503-949758. Payment method is 'Charge to Acct' for $2,387.82. Branch 1000, Account 534, Job 41. Tax rate MN 9.025%. Ship-to address is 2848 W River Parkway, Minneapolis MN 55406. Signed by Jesse Kath.",
  "terms": "Net 30",
  "total": 2387.82,
  "due_date": null,
  "shipping": 0,
  "subtotal": 2190.16,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 27.9,
      "unit_price": 27.9,
      "description": "4\"X75' BARRICADE ULTI-FLASH WINDOW&DOOR TAPE (WW4S)"
    },
    {
      "qty": 1,
      "amount": 6,
      "unit_price": 6,
      "description": "1# 2\" EG ROOFING NAILS (2GR1)"
    },
    {
      "qty": 2,
      "amount": 16,
      "unit_price": 8,
      "description": "DAP 100% SILICONE CLEAR 10oz. (SC)"
    },
    {
      "qty": 2,
      "amount": 4.5,
      "unit_price": 2.25,
      "description": "PINE SHIMS 8\" (36BD/CT) (SHIMS)"
    },
    {
      "qty": 2,
      "amount": 2135.76,
      "unit_price": 1067.88,
      "description": "ANDERSEN 100 CASEMENT ASSEMBLY FS: 38-1/2\"X39\" TERRATONE EXTERIOR, WHITE INTERIOR, LOW-E W/ARGON, WHITE HARDWARE, WHITE SCREEN - Staging: A11-29, 2 WINDOWS, CS 4/18 (SO949758-000) - Andersen PO# 513759HH"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-04-21",
  "project_name": "JKATH DESIGN/W RIVER PKWY",
  "document_type": "invoice",
  "invoice_number": "2504-952498",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
    "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
    "alias_name": "Dakota County Lumber",
    "canonical_name": "Dakota County Lumber",
    "category_count": 1,
    "category_options": [
      {
        "name": "Lumber",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
        "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
        "fully_qualified_name": "Building Materials:Lumber",
        "quickbooks_account_id": "111",
        "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
      }
    ],
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "normalized_alias_key": "dakota county lumber",
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "default_expense_account": "Lumber",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "2387.82",
    "due_date": "2025-05-21",
    "doc_number": "2504-952498",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "379",
    "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "379"
  }
}

Raw payload

{
  "run_id": "run_49f19d26eedd498d8afaa6b65bf18a07",
  "source": "make.com",
  "run_key": "05-12-2026-035",
  "make_trace_id": "make-20260512_014136_628",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty 2504-952498.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjeA",
  "source_dropbox_rev": "016519924ba3f1800000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "df4fb74575a9200aef8f08ccb9af3405b957016777982a47006b6a0d397b3f55",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty 2504-952498.pdf",
  "multi_invoice_group_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "processing_dropbox_rev": "0165199305d5ef300000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice document. The PDF contains one invoice (2504-952498) from Dakota County Lumber. A prior order number (2503-949758) is referenced within the line items for the Andersen windows but is not a separate invoice.",
    "invoices": [
      {
        "tax": 197.66,
        "notes": "Invoice references a prior order number 2503-949758. Payment method is 'Charge to Acct' for $2,387.82. Branch 1000, Account 534, Job 41. Tax rate MN 9.025%. Ship-to address is 2848 W River Parkway, Minneapolis MN 55406. Signed by Jesse Kath.",
        "terms": "Net 30",
        "total": 2387.82,
        "due_date": null,
        "shipping": 0,
        "subtotal": 2190.16,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 27.9,
            "unit_price": 27.9,
            "description": "4\"X75' BARRICADE ULTI-FLASH WINDOW&DOOR TAPE (WW4S)"
          },
          {
            "qty": 1,
            "amount": 6,
            "unit_price": 6,
            "description": "1# 2\" EG ROOFING NAILS (2GR1)"
          },
          {
            "qty": 2,
            "amount": 16,
            "unit_price": 8,
            "description": "DAP 100% SILICONE CLEAR 10oz. (SC)"
          },
          {
            "qty": 2,
            "amount": 4.5,
            "unit_price": 2.25,
            "description": "PINE SHIMS 8\" (36BD/CT) (SHIMS)"
          },
          {
            "qty": 2,
            "amount": 2135.76,
            "unit_price": 1067.88,
            "description": "ANDERSEN 100 CASEMENT ASSEMBLY FS: 38-1/2\"X39\" TERRATONE EXTERIOR, WHITE INTERIOR, LOW-E W/ARGON, WHITE HARDWARE, WHITE SCREEN - Staging: A11-29, 2 WINDOWS, CS 4/18 (SO949758-000) - Andersen PO# 513759HH"
          }
        ],
        "vendor_name": "Dakota County Lumber",
        "invoice_date": "2025-04-21",
        "project_name": "JKATH DESIGN/W RIVER PKWY",
        "document_type": "invoice",
        "invoice_number": "2504-952498",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty 2504-952498.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty 2504-952498.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "2387.82",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-21",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-009",
  "vendor_name": "Dakota County Lumber",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3574",
  "invoice_date": "2025-04-21",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "778",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "invoice_number": "2504-952498",
  "vendor_due_date": null,
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "claude_message_id": "msg_01NdxTsHBhAHWrKZsFMzvq3e",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
  "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
  "process_key": "05-12-2026-035-INV-009",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "canonical_name": "Dakota County Lumber",
  "category_count": 1,
  "invoice_number": "2504-952498",
  "category_options": [
    {
      "name": "Lumber",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
      "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
      "fully_qualified_name": "Building Materials:Lumber",
      "quickbooks_account_id": "111",
      "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
    }
  ],
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  },
  "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
  "normalized_alias_key": "dakota county lumber",
  "quickbooks_vendor_id": "15",
  "default_expense_account": "Lumber",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-009",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "invoice_number": "2504-952498",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "quickbooks_vendor_id": "15",
  "quickbooks_account_id": "111",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-009",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "quickbooks_bill_id": "379",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "2387.82",
    "due_date": "2025-05-21",
    "doc_number": "2504-952498",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "379"
  },
  "quickbooks_account_id": "111",
  "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-009",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "379"
  },
  "quickbooks_bill_id": "379"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-009",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_45924a90ebdb46e4bfd826c0d53751c9",
  "final_file_name": "DakotaCountyLumber_INV-2504-952498.pdf",
  "source_file_name": "Dakota Cty 2504-952498.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/6lljoczgg4a87u4tje1pu/DakotaCountyLumber_INV-2504-952498.pdf?rlkey=p5m14fdf50qad61i80n7yhojt&dl=0",
  "quickbooks_bill_id": "379",
  "multi_invoice_group_id": "bill_45924a90ebdb46e4bfd826c0d53751c9"
}