Invoice Record
05-12-2026-035-INV-005
Validation Error
Claude was not confident enough in the invoice total.
Status
Validation error
Invoice
rui-042125-1300
Total
$1,300.00
Invoice data
- Detected vendor
- Ruiz Painting LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 04/21/2025
- Due date
- 05/21/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Claude was not confident enough in the invoice total.
Processing Context
- Invoice ID
- 05-12-2026-035-INV-005
- Run ID
- 05-12-2026-035
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice spreadsheet template contains formula errors (#VALUE!) in the SALES TAX and TOTAL fields, indicating the template was not properly completed. Only one line item has a dollar amount ($1,300.00); all other line items are descriptions with no individual amounts listed. The subtotal and total have been inferred as $1,300.00 based on the single priced line item and a 0% tax rate, but this requires human review to confirm. The total confidence is lowered accordingly.",
"terms": null,
"total": 1300,
"due_date": null,
"shipping": 0,
"subtotal": 1300,
"confidence": {
"total": 0.75,
"vendor_name": 0.95,
"invoice_date": 0.95,
"project_name": 0.85,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 1300,
"unit_price": null,
"description": "Hallway floor protection with paper masking; type dust control; hung 5/8 drywall ceiling repair floated skim; sand ready for paint; wall small repair hung 1/2 inch drywall floated sand ready for paint; seal with primer one coat affected area; paint the whole ceiling 2 coats; paint the wall affected area 2 coats"
}
],
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-04-21",
"project_name": "2258 Saint Clair Ave, St. Paul MN 55105 - Drywall & Primer",
"document_type": "invoice",
"invoice_number": "rui-042125-1300",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_49f19d26eedd498d8afaa6b65bf18a07",
"source": "make.com",
"run_key": "05-12-2026-035",
"make_trace_id": "make-20260512_014136_628",
"source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjcA",
"source_dropbox_rev": "016519924b20ed500000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "105599a7b238a29470372f777a8cf77d3962f1e60c0584fd43f6e181fc6f636b",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"multi_invoice_group_id": "bill_9775871e34e54937a7e00ac3766575f0",
"processing_dropbox_rev": "01651992c6d9ddc00000003549f4393",
"multi_invoice_source_payload": {
"notes": "This PDF contains a single invoice from Ruiz Painting LLC. The invoice template had spreadsheet formula errors (#VALUE!) preventing the subtotal and total from displaying correctly. Total has been inferred as $1,300.00 based on the only priced line item and a stated 0% tax rate. Human review is recommended to confirm the total before payment.",
"invoices": [
{
"tax": 0,
"notes": "No invoice number was printed on the document; invoice_number was generated using the missing-number rule. The invoice spreadsheet template contains formula errors (#VALUE!) in the SALES TAX and TOTAL fields, indicating the template was not properly completed. Only one line item has a dollar amount ($1,300.00); all other line items are descriptions with no individual amounts listed. The subtotal and total have been inferred as $1,300.00 based on the single priced line item and a 0% tax rate, but this requires human review to confirm. The total confidence is lowered accordingly.",
"terms": null,
"total": 1300,
"due_date": null,
"shipping": 0,
"subtotal": 1300,
"confidence": {
"total": 0.75,
"vendor_name": 0.95,
"invoice_date": 0.95,
"project_name": 0.85,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 1300,
"unit_price": null,
"description": "Hallway floor protection with paper masking; type dust control; hung 5/8 drywall ceiling repair floated skim; sand ready for paint; wall small repair hung 1/2 inch drywall floated sand ready for paint; seal with primer one coat affected area; paint the whole ceiling 2 coats; paint the wall affected area 2 coats"
}
],
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-04-21",
"project_name": "2258 Saint Clair Ave, St. Paul MN 55105 - Drywall & Primer",
"document_type": "invoice",
"invoice_number": "rui-042125-1300",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf"
}Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "1300.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-05-21",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-035-INV-005",
"vendor_name": "Ruiz Painting LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "4709",
"invoice_date": "2025-04-21",
"vendor_terms": null,
"make_trace_id": "make-20260512_014136_628",
"output_tokens": "597",
"bill_import_id": "bill_9775871e34e54937a7e00ac3766575f0",
"invoice_number": "rui-042125-1300",
"vendor_due_date": null,
"source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"claude_message_id": "msg_018G3LVZgNvC7ChYqsVYWt5h",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/12/2026
Event
VALIDATION FAILED
Message
Claude was not confident enough in the invoice total.
Payload
{
"total": "1300.00",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-12-2026-035-INV-005",
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-04-21",
"make_trace_id": "make-20260512_014136_628",
"bill_import_id": "bill_9775871e34e54937a7e00ac3766575f0",
"invoice_number": "rui-042125-1300",
"final_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn_VALIDATION-FAILED.pdf",
"source_file_name": "Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/5ixato8h6h77zhx3lsumt/Ruiz-Copy-of-2258-Saint-Clair-ave-St.-Paul-Mn_VALIDATION-FAILED.pdf?rlkey=oeqv33zo4bzlo4bibghwhoetf&dl=0",
"validation_details": "Claude was not confident enough in the invoice total.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Ruiz Copy of 2258 Saint Clair ave St. Paul Mn.pdf"
}