JkathBusiness Portal

Invoice Record

05-12-2026-035-INV-007

Chicago Brass, Inc.
Back to bill imports

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

INV.1271

Total

$169.24

Invoice data

Detected vendor
Chicago Brass
Matched vendor
Chicago Brass, Inc.
Matched alias
Chicago Brass
Category
Building Materials:Accessories
Category method
Single assignable category
Invoice date
04/22/2025
Due date
05/22/2025
Vendor terms
Net30
Jkath terms
Net 30
QB Bill ID
378

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-035-INV-007
Run ID
05-12-2026-035
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf
Stored payloads

Claude parse payload

{
  "tax": 11.94,
  "notes": "Freight of $25.00 is listed as a separate line outside the order subtotal, so it is captured in the shipping field and not in line_items. Spec dates of 05/07/2025 are noted on line items. The Attic - Bath item description lists finish as 'Satin Brass, Lacquered' in the tag header but the item itself is 'Satin Brass, Unlacquered' — preserved as printed. Project city/state (Minneapolis, MN) was partially cut off on the invoice.",
  "terms": "Net30",
  "total": 169.24,
  "due_date": "2025-05-22",
  "shipping": 25,
  "subtotal": 132.3,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 35,
      "unit_price": 17.5,
      "description": "EM.2201.US4 - Flush Pull, 1-3/4\" x 4\", Satin Brass, Lacquered (Attic - Storage Closet | Thickness: 1-3/8\" | Type: Slide | Finish: Satin Brass, Lacquered)"
    },
    {
      "qty": 2,
      "amount": 35,
      "unit_price": 17.5,
      "description": "EM.2201.US4 - Flush Pull, 1-3/4\" x 4\", Satin Brass, Lacquered (Attic - Closet Door | Thickness: 1-3/8\" | Type: Slide | Finish: Satin Brass, Lacquered)"
    },
    {
      "qty": 1,
      "amount": 62.3,
      "unit_price": 62.3,
      "description": "EM.2108.US4 - Complete All-in-One Pocket Door Set, Privacy Function, 2-1/2\" x 4-1/2\" Edge Pulls, Satin Brass, Unlacquered (Attic - Bath | Thickness: 1-3/8\" | Type: Slide | Finish: Satin Brass, Lacquered)"
    }
  ],
  "vendor_name": "Chicago Brass",
  "invoice_date": "2025-04-22",
  "project_name": "43rd Ave S",
  "document_type": "invoice",
  "invoice_number": "INV.1271",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_9fcb89735cc940e19b3dcfc9c21ad024",
    "vendor_id": "vend_42e7c3c999c14507ba4b129f874a317e",
    "alias_name": "Chicago Brass",
    "canonical_name": "Chicago Brass, Inc.",
    "category_count": 1,
    "category_options": [
      {
        "name": "Accessories",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (22).",
        "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
        "fully_qualified_name": "Building Materials:Accessories",
        "quickbooks_account_id": "103",
        "vendor_expense_category_id": "cmp1batdl000g13pfazv8j6b8"
      }
    ],
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "normalized_alias_key": "chicago brass",
    "quickbooks_vendor_id": "26",
    "quickbooks_account_id": "103",
    "default_expense_account": "Accessories",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "26",
    "quickbooks_account_id": "103",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "169.24",
    "due_date": "2025-05-22",
    "doc_number": "INV.1271",
    "vendor_ref": "26",
    "account_ref": "103",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net30",
    "quickbooks_bill_id": "378",
    "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "378"
  }
}

Raw payload

{
  "run_id": "run_49f19d26eedd498d8afaa6b65bf18a07",
  "source": "make.com",
  "run_key": "05-12-2026-035",
  "make_trace_id": "make-20260512_014136_628",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjcg",
  "source_dropbox_rev": "016519924b6727e00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "41f3192643477d8681903c4110bc414c5956807fc516bf60605ea3da7dacbea7",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "multi_invoice_group_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "processing_dropbox_rev": "01651992e3d79f800000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice document (INV.1271) spanning 4 pages; pages 3-4 contain Terms and Conditions only with no additional invoice data.",
    "invoices": [
      {
        "tax": 11.94,
        "notes": "Freight of $25.00 is listed as a separate line outside the order subtotal, so it is captured in the shipping field and not in line_items. Spec dates of 05/07/2025 are noted on line items. The Attic - Bath item description lists finish as 'Satin Brass, Lacquered' in the tag header but the item itself is 'Satin Brass, Unlacquered' — preserved as printed. Project city/state (Minneapolis, MN) was partially cut off on the invoice.",
        "terms": "Net30",
        "total": 169.24,
        "due_date": "2025-05-22",
        "shipping": 25,
        "subtotal": 132.3,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 2,
            "amount": 35,
            "unit_price": 17.5,
            "description": "EM.2201.US4 - Flush Pull, 1-3/4\" x 4\", Satin Brass, Lacquered (Attic - Storage Closet | Thickness: 1-3/8\" | Type: Slide | Finish: Satin Brass, Lacquered)"
          },
          {
            "qty": 2,
            "amount": 35,
            "unit_price": 17.5,
            "description": "EM.2201.US4 - Flush Pull, 1-3/4\" x 4\", Satin Brass, Lacquered (Attic - Closet Door | Thickness: 1-3/8\" | Type: Slide | Finish: Satin Brass, Lacquered)"
          },
          {
            "qty": 1,
            "amount": 62.3,
            "unit_price": 62.3,
            "description": "EM.2108.US4 - Complete All-in-One Pocket Door Set, Privacy Function, 2-1/2\" x 4-1/2\" Edge Pulls, Satin Brass, Unlacquered (Attic - Bath | Thickness: 1-3/8\" | Type: Slide | Finish: Satin Brass, Lacquered)"
          }
        ],
        "vendor_name": "Chicago Brass",
        "invoice_date": "2025-04-22",
        "project_name": "43rd Ave S",
        "document_type": "invoice",
        "invoice_number": "INV.1271",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "169.24",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-22",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-007",
  "vendor_name": "Chicago Brass",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "9741",
  "invoice_date": "2025-04-22",
  "vendor_terms": "Net30",
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "781",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "invoice_number": "INV.1271",
  "vendor_due_date": "2025-05-22",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "claude_message_id": "msg_01R2LJKmPmqXwcQ3cihVLfjh",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9fcb89735cc940e19b3dcfc9c21ad024",
  "vendor_id": "vend_42e7c3c999c14507ba4b129f874a317e",
  "process_key": "05-12-2026-035-INV-007",
  "vendor_name": "Chicago Brass",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "canonical_name": "Chicago Brass, Inc.",
  "category_count": 1,
  "invoice_number": "INV.1271",
  "category_options": [
    {
      "name": "Accessories",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Accessories (22).",
      "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
      "fully_qualified_name": "Building Materials:Accessories",
      "quickbooks_account_id": "103",
      "vendor_expense_category_id": "cmp1batdl000g13pfazv8j6b8"
    }
  ],
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Accessories",
    "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "quickbooks_account_id": "103",
    "selected_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
    "selected_expense_category_name": "Accessories"
  },
  "expense_category_id": "cat_803a993fa8c7497d82397548a7148b17",
  "normalized_alias_key": "chicago brass",
  "quickbooks_vendor_id": "26",
  "default_expense_account": "Accessories",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-007",
  "vendor_name": "Chicago Brass, Inc.",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "invoice_number": "INV.1271",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "quickbooks_vendor_id": "26",
  "quickbooks_account_id": "103",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-007",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "quickbooks_bill_id": "378",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "169.24",
    "due_date": "2025-05-22",
    "doc_number": "INV.1271",
    "vendor_ref": "26",
    "account_ref": "103",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net30",
    "quickbooks_bill_id": "378"
  },
  "quickbooks_account_id": "103",
  "resolved_expense_category_id": "cat_803a993fa8c7497d82397548a7148b17"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-007",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "378"
  },
  "quickbooks_bill_id": "378"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-007",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_583e8f5c5575497c895490b5faa1a400",
  "final_file_name": "ChicagoBrassInc_INV-INV1271.pdf",
  "source_file_name": "43rd_Ave_S____Order_3644_INV.1271_04_22_2025.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/6aln58pkw3vw9akum77yf/ChicagoBrassInc_INV-INV1271.pdf?rlkey=oexudfaevax8qy6gs5v1cde3x&dl=0",
  "quickbooks_bill_id": "378",
  "multi_invoice_group_id": "bill_583e8f5c5575497c895490b5faa1a400"
}