Invoice Record

05-12-2026-035-INV-011

Hammer Wood Floors

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

2258

Total

$8,700.00

Invoice data

Detected vendor: Hammer Wood Floors, LLC
Matched vendor: Hammer Wood Floors
Matched alias: Hammer Wood Floors LLC
Category: Building Services:Hardwood Flooring
Category method: Claude category selection
Invoice date: 04/25/2025
Due date: 05/25/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Bill ID: 380

Category reason

The vendor 'Hammer Wood Floors, LLC' specializes in hardwood flooring, and both line items explicitly involve hardwood floor work: (1) installation of 340sf of Maple #1 hardwood flooring with border extension and nosing, and (2) refinishing 630sf of existing maple hardwood floors with oil-based finish. All work is clearly hardwood flooring in nature, matching the 'Hardwood Flooring' category precisely.

File result

Final file: HammerWoodFloors_INV-2258.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-035-INV-011
Run ID: 05-12-2026-035
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Hammer Wood JKath Gupta-birch invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Job site address is 2848 W River Parkway, Mpls, MN 55406, Birch/Gupta residence. Billed to Jkath Design Build and Re-invent. No payment terms stated. Payments/Credits show $0.00, full balance due.",
  "terms": null,
  "total": 8700,
  "due_date": null,
  "shipping": 0,
  "subtotal": 8700,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 340,
      "amount": 5500,
      "unit_price": null,
      "description": "Install 340sf 1 1/2\" Maple #1 in Kitchen, Dinette. 340sf. Includes: Braz chry border extension. Nosing at stairs, 1 Vent."
    },
    {
      "qty": 630,
      "amount": 3200,
      "unit_price": null,
      "description": "Refinish Existing maple. 630sf. All sand/finish includes 3 coats oil base finish, natural."
    }
  ],
  "vendor_name": "Hammer Wood Floors, LLC",
  "invoice_date": "2025-04-25",
  "project_name": "Birch, Gupta residence - 2848 W River Parkway, Mpls, MN 55406",
  "document_type": "invoice",
  "invoice_number": "2258",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abghp005wagtbnnk9dtkq",
    "vendor_id": "vend_b59093c3e7134e90bdcd644c6e28b54f",
    "alias_name": "Hammer Wood Floors LLC",
    "canonical_name": "Hammer Wood Floors",
    "category_count": 2,
    "category_options": [
      {
        "name": "Carpet Install",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpet Install (1).",
        "expense_category_id": "cat_670de6d38ce24a49b7da466e71f79df2",
        "fully_qualified_name": "Building Services:Carpet Install",
        "quickbooks_account_id": "120",
        "vendor_expense_category_id": "cmp1baz4u003s13pfe0syewdw"
      },
      {
        "name": "Hardwood Flooring",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Hardwood Flooring (11).",
        "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
        "fully_qualified_name": "Building Services:Hardwood Flooring",
        "quickbooks_account_id": "128",
        "vendor_expense_category_id": "cmp1baz79003u13pfxte4vcss"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "hammer wood floors llc",
    "quickbooks_vendor_id": "46",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The vendor 'Hammer Wood Floors, LLC' specializes in hardwood flooring, and both line items explicitly involve hardwood floor work: (1) installation of 340sf of Maple #1 hardwood flooring with border extension and nosing, and (2) refinishing 630sf of existing maple hardwood floors with oil-based finish. All work is clearly hardwood flooring in nature, matching the 'Hardwood Flooring' category precisely.",
    "confidence": 0.99,
    "category_name": "Hardwood Flooring",
    "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
    "quickbooks_account_id": "128",
    "selected_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
    "selected_expense_category_name": "Hardwood Flooring"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "46",
    "quickbooks_account_id": "128",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "8700.00",
    "due_date": "2025-05-25",
    "doc_number": "2258",
    "vendor_ref": "46",
    "account_ref": "128",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "380",
    "resolved_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "380"
  }
}

Raw payload

{
  "run_id": "run_49f19d26eedd498d8afaa6b65bf18a07",
  "source": "make.com",
  "run_key": "05-12-2026-035",
  "make_trace_id": "make-20260512_014136_628",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood JKath Gupta-birch invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjaQ",
  "source_dropbox_rev": "016519924bdf2ed00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "9be8336de21f9b6c302f58b5c4719c945f1ff4ab0c465eaaf55b6505781569ae",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood JKath Gupta-birch invoice.pdf",
  "multi_invoice_group_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "processing_dropbox_rev": "0165199327a120c00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in this PDF. No unit prices listed per line item; only lump-sum amounts provided.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Job site address is 2848 W River Parkway, Mpls, MN 55406, Birch/Gupta residence. Billed to Jkath Design Build and Re-invent. No payment terms stated. Payments/Credits show $0.00, full balance due.",
        "terms": null,
        "total": 8700,
        "due_date": null,
        "shipping": 0,
        "subtotal": 8700,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 340,
            "amount": 5500,
            "unit_price": null,
            "description": "Install 340sf 1 1/2\" Maple #1 in Kitchen, Dinette. 340sf. Includes: Braz chry border extension. Nosing at stairs, 1 Vent."
          },
          {
            "qty": 630,
            "amount": 3200,
            "unit_price": null,
            "description": "Refinish Existing maple. 630sf. All sand/finish includes 3 coats oil base finish, natural."
          }
        ],
        "vendor_name": "Hammer Wood Floors, LLC",
        "invoice_date": "2025-04-25",
        "project_name": "Birch, Gupta residence - 2848 W River Parkway, Mpls, MN 55406",
        "document_type": "invoice",
        "invoice_number": "2258",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood JKath Gupta-birch invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood JKath Gupta-birch invoice.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "8700.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors, LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3194",
  "invoice_date": "2025-04-25",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "513",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "invoice_number": "2258",
  "vendor_due_date": null,
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "claude_message_id": "msg_01BXT1QnPaVDhTB2WNWoBtt6",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abghp005wagtbnnk9dtkq",
  "vendor_id": "vend_b59093c3e7134e90bdcd644c6e28b54f",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors, LLC",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "canonical_name": "Hammer Wood Floors",
  "category_count": 2,
  "invoice_number": "2258",
  "category_options": [
    {
      "name": "Carpet Install",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpet Install (1).",
      "expense_category_id": "cat_670de6d38ce24a49b7da466e71f79df2",
      "fully_qualified_name": "Building Services:Carpet Install",
      "quickbooks_account_id": "120",
      "vendor_expense_category_id": "cmp1baz4u003s13pfe0syewdw"
    },
    {
      "name": "Hardwood Flooring",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Hardwood Flooring (11).",
      "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
      "fully_qualified_name": "Building Services:Hardwood Flooring",
      "quickbooks_account_id": "128",
      "vendor_expense_category_id": "cmp1baz79003u13pfxte4vcss"
    }
  ],
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "hammer wood floors llc",
  "quickbooks_vendor_id": "46",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors",
  "category_name": "Hardwood Flooring",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "selection_payload": {
    "reason": "The vendor 'Hammer Wood Floors, LLC' specializes in hardwood flooring, and both line items explicitly involve hardwood floor work: (1) installation of 340sf of Maple #1 hardwood flooring with border extension and nosing, and (2) refinishing 630sf of existing maple hardwood floors with oil-based finish. All work is clearly hardwood flooring in nature, matching the 'Hardwood Flooring' category precisely.",
    "confidence": 0.99,
    "selected_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
    "selected_expense_category_name": "Hardwood Flooring"
  },
  "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
  "quickbooks_account_id": "128"
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "invoice_number": "2258",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "quickbooks_vendor_id": "46",
  "quickbooks_account_id": "128",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "quickbooks_bill_id": "380",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "8700.00",
    "due_date": "2025-05-25",
    "doc_number": "2258",
    "vendor_ref": "46",
    "account_ref": "128",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "380"
  },
  "quickbooks_account_id": "128",
  "resolved_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "380"
  },
  "quickbooks_bill_id": "380"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "final_file_name": "HammerWoodFloors_INV-2258.pdf",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/nysu7q20g3flsiu8wfjv5/HammerWoodFloors_INV-2258.pdf?rlkey=3y3qwonqv3wd3g3eg4ajin5qp&dl=0",
  "quickbooks_bill_id": "380",
  "multi_invoice_group_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7"
}