Invoice Record

05-12-2026-035-INV-011

Hammer Wood Floors

Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

2258

Total

$8,700.00

Invoice data

Detected vendor: Hammer Wood Floors, LLC
Matched vendor: Hammer Wood Floors
Matched alias: Hammer Wood Floors LLC
Category: Building Services:Hardwood Flooring
Category method: Claude category selection
Invoice date: 04/25/2025
Due date: 05/25/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Bill ID: 380

Category reason

The vendor 'Hammer Wood Floors, LLC' specializes in hardwood flooring, and both line items explicitly involve hardwood floor work: (1) installation of 340sf of Maple #1 hardwood flooring with border extension and nosing, and (2) refinishing 630sf of existing maple hardwood floors with oil-based finish. All work is clearly hardwood flooring in nature, matching the 'Hardwood Flooring' category precisely.

File result

Final file: HammerWoodFloors_INV-2258.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-035-INV-011
Run ID: 05-12-2026-035
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Hammer Wood JKath Gupta-birch invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Job site address is 2848 W River Parkway, Mpls, MN 55406, Birch/Gupta residence. Billed to Jkath Design Build and Re-invent. No payment terms stated. Payments/Credits show $0.00, full balance due.",
  "terms": null,
  "total": 8700,
  "due_date": null,
  "shipping": 0,
  "subtotal": 8700,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 340,
      "amount": 5500,
      "unit_price": null,
      "description": "Install 340sf 1 1/2\" Maple #1 in Kitchen, Dinette. 340sf. Includes: Braz chry border extension. Nosing at stairs, 1 Vent."
    },
    {
      "qty": 630,
      "amount": 3200,
      "unit_price": null,
      "description": "Refinish Existing maple. 630sf. All sand/finish includes 3 coats oil base finish, natural."
    }
  ],
  "vendor_name": "Hammer Wood Floors, LLC",
  "invoice_date": "2025-04-25",
  "project_name": "Birch, Gupta residence - 2848 W River Parkway, Mpls, MN 55406",
  "document_type": "invoice",
  "invoice_number": "2258",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abghp005wagtbnnk9dtkq",
    "vendor_id": "vend_b59093c3e7134e90bdcd644c6e28b54f",
    "alias_name": "Hammer Wood Floors LLC",
    "canonical_name": "Hammer Wood Floors",
    "category_count": 2,
    "category_options": [
      {
        "name": "Carpet Install",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpet Install (1).",
        "expense_category_id": "cat_670de6d38ce24a49b7da466e71f79df2",
        "fully_qualified_name": "Building Services:Carpet Install",
        "quickbooks_account_id": "120",
        "vendor_expense_category_id": "cmp1baz4u003s13pfe0syewdw"
      },
      {
        "name": "Hardwood Flooring",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Hardwood Flooring (11).",
        "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
        "fully_qualified_name": "Building Services:Hardwood Flooring",
        "quickbooks_account_id": "128",
        "vendor_expense_category_id": "cmp1baz79003u13pfxte4vcss"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "hammer wood floors llc",
    "quickbooks_vendor_id": "46",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The vendor 'Hammer Wood Floors, LLC' specializes in hardwood flooring, and both line items explicitly involve hardwood floor work: (1) installation of 340sf of Maple #1 hardwood flooring with border extension and nosing, and (2) refinishing 630sf of existing maple hardwood floors with oil-based finish. All work is clearly hardwood flooring in nature, matching the 'Hardwood Flooring' category precisely.",
    "confidence": 0.99,
    "category_name": "Hardwood Flooring",
    "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
    "quickbooks_account_id": "128",
    "selected_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
    "selected_expense_category_name": "Hardwood Flooring"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "46",
    "quickbooks_account_id": "128",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "8700.00",
    "due_date": "2025-05-25",
    "doc_number": "2258",
    "vendor_ref": "46",
    "account_ref": "128",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "380",
    "resolved_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "380"
  }
}

Raw payload

{
  "run_id": "run_49f19d26eedd498d8afaa6b65bf18a07",
  "source": "make.com",
  "run_key": "05-12-2026-035",
  "make_trace_id": "make-20260512_014136_628",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood JKath Gupta-birch invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjaQ",
  "source_dropbox_rev": "016519924bdf2ed00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "9be8336de21f9b6c302f58b5c4719c945f1ff4ab0c465eaaf55b6505781569ae",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood JKath Gupta-birch invoice.pdf",
  "multi_invoice_group_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "processing_dropbox_rev": "0165199327a120c00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in this PDF. No unit prices listed per line item; only lump-sum amounts provided.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Job site address is 2848 W River Parkway, Mpls, MN 55406, Birch/Gupta residence. Billed to Jkath Design Build and Re-invent. No payment terms stated. Payments/Credits show $0.00, full balance due.",
        "terms": null,
        "total": 8700,
        "due_date": null,
        "shipping": 0,
        "subtotal": 8700,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 340,
            "amount": 5500,
            "unit_price": null,
            "description": "Install 340sf 1 1/2\" Maple #1 in Kitchen, Dinette. 340sf. Includes: Braz chry border extension. Nosing at stairs, 1 Vent."
          },
          {
            "qty": 630,
            "amount": 3200,
            "unit_price": null,
            "description": "Refinish Existing maple. 630sf. All sand/finish includes 3 coats oil base finish, natural."
          }
        ],
        "vendor_name": "Hammer Wood Floors, LLC",
        "invoice_date": "2025-04-25",
        "project_name": "Birch, Gupta residence - 2848 W River Parkway, Mpls, MN 55406",
        "document_type": "invoice",
        "invoice_number": "2258",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood JKath Gupta-birch invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood JKath Gupta-birch invoice.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "8700.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-25",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors, LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3194",
  "invoice_date": "2025-04-25",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_014136_628",
  "output_tokens": "513",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "invoice_number": "2258",
  "vendor_due_date": null,
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "claude_message_id": "msg_01BXT1QnPaVDhTB2WNWoBtt6",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abghp005wagtbnnk9dtkq",
  "vendor_id": "vend_b59093c3e7134e90bdcd644c6e28b54f",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors, LLC",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "canonical_name": "Hammer Wood Floors",
  "category_count": 2,
  "invoice_number": "2258",
  "category_options": [
    {
      "name": "Carpet Install",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpet Install (1).",
      "expense_category_id": "cat_670de6d38ce24a49b7da466e71f79df2",
      "fully_qualified_name": "Building Services:Carpet Install",
      "quickbooks_account_id": "120",
      "vendor_expense_category_id": "cmp1baz4u003s13pfe0syewdw"
    },
    {
      "name": "Hardwood Flooring",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Hardwood Flooring (11).",
      "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
      "fully_qualified_name": "Building Services:Hardwood Flooring",
      "quickbooks_account_id": "128",
      "vendor_expense_category_id": "cmp1baz79003u13pfxte4vcss"
    }
  ],
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "hammer wood floors llc",
  "quickbooks_vendor_id": "46",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors",
  "category_name": "Hardwood Flooring",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "selection_payload": {
    "reason": "The vendor 'Hammer Wood Floors, LLC' specializes in hardwood flooring, and both line items explicitly involve hardwood floor work: (1) installation of 340sf of Maple #1 hardwood flooring with border extension and nosing, and (2) refinishing 630sf of existing maple hardwood floors with oil-based finish. All work is clearly hardwood flooring in nature, matching the 'Hardwood Flooring' category precisely.",
    "confidence": 0.99,
    "selected_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
    "selected_expense_category_name": "Hardwood Flooring"
  },
  "expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4",
  "quickbooks_account_id": "128"
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-035-INV-011",
  "vendor_name": "Hammer Wood Floors",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "invoice_number": "2258",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "quickbooks_vendor_id": "46",
  "quickbooks_account_id": "128",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "quickbooks_bill_id": "380",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "8700.00",
    "due_date": "2025-05-25",
    "doc_number": "2258",
    "vendor_ref": "46",
    "account_ref": "128",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "380"
  },
  "quickbooks_account_id": "128",
  "resolved_expense_category_id": "cat_d5dace0f278e449ca0384e78e093b5e4"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "380"
  },
  "quickbooks_bill_id": "380"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-035-INV-011",
  "make_trace_id": "make-20260512_014136_628",
  "bill_import_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7",
  "final_file_name": "HammerWoodFloors_INV-2258.pdf",
  "source_file_name": "Hammer Wood JKath Gupta-birch invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/nysu7q20g3flsiu8wfjv5/HammerWoodFloors_INV-2258.pdf?rlkey=3y3qwonqv3wd3g3eg4ajin5qp&dl=0",
  "quickbooks_bill_id": "380",
  "multi_invoice_group_id": "bill_bf91ab0728ab459fa9dc917b2b5a16f7"
}