Invoice Record

05-12-2026-036-INV-004

SAMS ENTERPRISE LLC

Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

1085

Total

$1,920.00

Invoice data

Detected vendor: Sams Enterprise LLC
Matched vendor: SAMS ENTERPRISE LLC
Matched alias: Sams Enterprise LLC
Category: Building Services:Tile Setting
Category method: Single assignable category
Invoice date: 04/02/2025
Due date: 05/02/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Bill ID: 384

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Final file: SAMSENTERPRISELLC_INV-1085.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-036-INV-004
Run ID: 05-12-2026-036
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Sams Enterprise.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Project address (2908 43rd Ave S, Minneapolis, MN 55406) used as project name since no explicit project name was provided. Line item #1 (Address row at $0.00) was skipped as a header/reference row with no charge. No tax or shipping charges present.",
  "terms": null,
  "total": 1920,
  "due_date": "2025-05-02",
  "shipping": 0,
  "subtotal": 1920,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": null,
      "amount": 200,
      "unit_price": 200,
      "description": "Ditra install - mudroom"
    },
    {
      "qty": null,
      "amount": 200,
      "unit_price": 200,
      "description": "Ditra install - master bath floor"
    },
    {
      "qty": null,
      "amount": 500,
      "unit_price": 500,
      "description": "Tile install - mudroom, 2 doorways with metal transmission"
    },
    {
      "qty": null,
      "amount": 550,
      "unit_price": 550,
      "description": "Tile install - master bath floor, 1 metal transmission"
    },
    {
      "qty": null,
      "amount": 70,
      "unit_price": 70,
      "description": "Material - bright white grout"
    },
    {
      "qty": null,
      "amount": 300,
      "unit_price": 300,
      "description": "Material - schluter uncoupling membrane"
    },
    {
      "qty": null,
      "amount": 100,
      "unit_price": 100,
      "description": "Sealant application - both floors"
    }
  ],
  "vendor_name": "Sams Enterprise LLC",
  "invoice_date": "2025-04-02",
  "project_name": "2908 43rd Ave S, Minneapolis, MN 55406",
  "document_type": "invoice",
  "invoice_number": "1085",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abklz0092agtbxsiketah",
    "vendor_id": "vend_c317bba7dad14daba4566d66dfd5a2c0",
    "alias_name": "Sams Enterprise LLC",
    "canonical_name": "SAMS ENTERPRISE LLC",
    "category_count": 1,
    "category_options": [
      {
        "name": "Tile Setting",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Tile Setting (37).",
        "expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
        "fully_qualified_name": "Building Services:Tile Setting",
        "quickbooks_account_id": "139",
        "vendor_expense_category_id": "cmp1bb2lj005m13pfoqy9o2dl"
      }
    ],
    "expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
    "normalized_alias_key": "sams enterprise llc",
    "quickbooks_vendor_id": "7",
    "quickbooks_account_id": "139",
    "default_expense_account": "Tile Setting",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Tile Setting",
    "expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
    "quickbooks_account_id": "139",
    "selected_expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
    "selected_expense_category_name": "Tile Setting"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "7",
    "quickbooks_account_id": "139",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "1920.00",
    "due_date": "2025-05-02",
    "doc_number": "1085",
    "vendor_ref": "7",
    "account_ref": "139",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "384",
    "resolved_expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "384"
  }
}

Raw payload

{
  "run_id": "run_cb99da4433154d8a89bd42b68c985da8",
  "source": "make.com",
  "run_key": "05-12-2026-036",
  "make_trace_id": "make-20260512_015845_054",
  "source_file_name": "Sams Enterprise.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Sams Enterprise.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjgQ",
  "source_dropbox_rev": "01651996496298400000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "3adf0976efd8caa78f2675206cd46d27de3507ab0d6830bf06143ae820e5ba0e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Sams Enterprise.pdf",
  "multi_invoice_group_id": "bill_fe394c64cca6440d8a01ffe2998d43aa",
  "processing_dropbox_rev": "0165199682dbd6800000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in this PDF. Vendor contact email: sam2kov@gmail.com. Bill to: Jesse Kath.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Project address (2908 43rd Ave S, Minneapolis, MN 55406) used as project name since no explicit project name was provided. Line item #1 (Address row at $0.00) was skipped as a header/reference row with no charge. No tax or shipping charges present.",
        "terms": null,
        "total": 1920,
        "due_date": "2025-05-02",
        "shipping": 0,
        "subtotal": 1920,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.9,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": null,
            "amount": 200,
            "unit_price": 200,
            "description": "Ditra install - mudroom"
          },
          {
            "qty": null,
            "amount": 200,
            "unit_price": 200,
            "description": "Ditra install - master bath floor"
          },
          {
            "qty": null,
            "amount": 500,
            "unit_price": 500,
            "description": "Tile install - mudroom, 2 doorways with metal transmission"
          },
          {
            "qty": null,
            "amount": 550,
            "unit_price": 550,
            "description": "Tile install - master bath floor, 1 metal transmission"
          },
          {
            "qty": null,
            "amount": 70,
            "unit_price": 70,
            "description": "Material - bright white grout"
          },
          {
            "qty": null,
            "amount": 300,
            "unit_price": 300,
            "description": "Material - schluter uncoupling membrane"
          },
          {
            "qty": null,
            "amount": 100,
            "unit_price": 100,
            "description": "Sealant application - both floors"
          }
        ],
        "vendor_name": "Sams Enterprise LLC",
        "invoice_date": "2025-04-02",
        "project_name": "2908 43rd Ave S, Minneapolis, MN 55406",
        "document_type": "invoice",
        "invoice_number": "1085",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Sams Enterprise.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Sams Enterprise.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Sams Enterprise.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "1920.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-02",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-036-INV-004",
  "vendor_name": "Sams Enterprise LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3218",
  "invoice_date": "2025-04-02",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_015845_054",
  "output_tokens": "629",
  "bill_import_id": "bill_fe394c64cca6440d8a01ffe2998d43aa",
  "invoice_number": "1085",
  "vendor_due_date": "2025-05-02",
  "source_file_name": "Sams Enterprise.pdf",
  "claude_message_id": "msg_01KoDXxpmgzT7nj1pbNG8PFr",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abklz0092agtbxsiketah",
  "vendor_id": "vend_c317bba7dad14daba4566d66dfd5a2c0",
  "process_key": "05-12-2026-036-INV-004",
  "vendor_name": "Sams Enterprise LLC",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_fe394c64cca6440d8a01ffe2998d43aa",
  "canonical_name": "SAMS ENTERPRISE LLC",
  "category_count": 1,
  "invoice_number": "1085",
  "category_options": [
    {
      "name": "Tile Setting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Tile Setting (37).",
      "expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
      "fully_qualified_name": "Building Services:Tile Setting",
      "quickbooks_account_id": "139",
      "vendor_expense_category_id": "cmp1bb2lj005m13pfoqy9o2dl"
    }
  ],
  "source_file_name": "Sams Enterprise.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Tile Setting",
    "expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
    "quickbooks_account_id": "139",
    "selected_expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
    "selected_expense_category_name": "Tile Setting"
  },
  "expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9",
  "normalized_alias_key": "sams enterprise llc",
  "quickbooks_vendor_id": "7",
  "default_expense_account": "Tile Setting",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-036-INV-004",
  "vendor_name": "SAMS ENTERPRISE LLC",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_fe394c64cca6440d8a01ffe2998d43aa",
  "invoice_number": "1085",
  "source_file_name": "Sams Enterprise.pdf",
  "quickbooks_vendor_id": "7",
  "quickbooks_account_id": "139",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-036-INV-004",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_fe394c64cca6440d8a01ffe2998d43aa",
  "source_file_name": "Sams Enterprise.pdf",
  "quickbooks_bill_id": "384",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "1920.00",
    "due_date": "2025-05-02",
    "doc_number": "1085",
    "vendor_ref": "7",
    "account_ref": "139",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "384"
  },
  "quickbooks_account_id": "139",
  "resolved_expense_category_id": "cat_f6f1e5e27bf44861aba7d49e938d18e9"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-036-INV-004",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_fe394c64cca6440d8a01ffe2998d43aa",
  "source_file_name": "Sams Enterprise.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "384"
  },
  "quickbooks_bill_id": "384"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-036-INV-004",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_fe394c64cca6440d8a01ffe2998d43aa",
  "final_file_name": "SAMSENTERPRISELLC_INV-1085.pdf",
  "source_file_name": "Sams Enterprise.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/qm5t0rbdhhupkg1ux4mzj/SAMSENTERPRISELLC_INV-1085.pdf?rlkey=46c2nfv4ru07v1fe8azmc04v0&dl=0",
  "quickbooks_bill_id": "384",
  "multi_invoice_group_id": "bill_fe394c64cca6440d8a01ffe2998d43aa"
}