JkathBusiness Portal

Invoice Record

05-12-2026-036-INV-007

River City Glass, Inc.
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

54643

Total

$38.57

Invoice data

Detected vendor
River City Glass, Inc.
Matched alias
River City Glass INC
Category
Building Materials:Shower Glass
Category method
Single assignable category
Invoice date
04/02/2025
Due date
05/02/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Bill ID
387

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-036-INV-007
Run ID
05-12-2026-036
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
River City Glass Invoice 54643.pdf
Stored payloads

Claude parse payload

{
  "tax": 2.9,
  "notes": "Project name derived from Order No field ('Medicine Cabinet Door'). Quote number 103894 also noted on invoice. Bill To: Jkath LLC, Attn: Amy DeGrote. Tax jurisdiction: Dakota County at 8.125%. Due date calculated as 30 days from invoice date per stated terms.",
  "terms": "Net 30",
  "total": 38.57,
  "due_date": "2025-05-02",
  "shipping": 0,
  "subtotal": 35.67,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 35.67,
      "unit_price": 35.67,
      "description": "1 x 1/8\" Mirror Clear Annealed, Flat Grind - Size: 13-1/8\" x 33-11/16\", 93-5/8\" (2L 2S), Area: 3.31 sq ft"
    }
  ],
  "vendor_name": "River City Glass, Inc.",
  "invoice_date": "2025-04-02",
  "project_name": "Medicine Cabinet Door",
  "document_type": "invoice",
  "invoice_number": "54643",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abeeg0048agtbz3nvnnzb",
    "vendor_id": "vend_ad5ab54594a84fc681806965e18b3279",
    "alias_name": "River City Glass INC",
    "canonical_name": "River City Glass, Inc.",
    "category_count": 1,
    "category_options": [
      {
        "name": "Shower Glass",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shower Glass (24).",
        "expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
        "fully_qualified_name": "Building Materials:Shower Glass",
        "quickbooks_account_id": "115",
        "vendor_expense_category_id": "cmp1baxc0002s13pfwgfa8fg7"
      }
    ],
    "expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
    "normalized_alias_key": "river city glass inc",
    "quickbooks_vendor_id": "1",
    "quickbooks_account_id": "115",
    "default_expense_account": "Shower Glass",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Shower Glass",
    "expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
    "quickbooks_account_id": "115",
    "selected_expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
    "selected_expense_category_name": "Shower Glass"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "1",
    "quickbooks_account_id": "115",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "38.57",
    "due_date": "2025-05-02",
    "doc_number": "54643",
    "vendor_ref": "1",
    "account_ref": "115",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "387",
    "resolved_expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "387"
  }
}

Raw payload

{
  "run_id": "run_cb99da4433154d8a89bd42b68c985da8",
  "source": "make.com",
  "run_key": "05-12-2026-036",
  "make_trace_id": "make-20260512_015845_054",
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Glass Invoice 54643.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjhA",
  "source_dropbox_rev": "0165199649be5a900000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "26ee56cdd2f9ab489ac72512b7df3e3459d1f7804317014e145475ff8abc64b4",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Glass Invoice 54643.pdf",
  "multi_invoice_group_id": "bill_6cf1044919c14b48b7a7374f55b9b07d",
  "processing_dropbox_rev": "01651996b8d4b7c00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. No unusual issues detected.",
    "invoices": [
      {
        "tax": 2.9,
        "notes": "Project name derived from Order No field ('Medicine Cabinet Door'). Quote number 103894 also noted on invoice. Bill To: Jkath LLC, Attn: Amy DeGrote. Tax jurisdiction: Dakota County at 8.125%. Due date calculated as 30 days from invoice date per stated terms.",
        "terms": "Net 30",
        "total": 38.57,
        "due_date": "2025-05-02",
        "shipping": 0,
        "subtotal": 35.67,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.9,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 35.67,
            "unit_price": 35.67,
            "description": "1 x 1/8\" Mirror Clear Annealed, Flat Grind - Size: 13-1/8\" x 33-11/16\", 93-5/8\" (2L 2S), Area: 3.31 sq ft"
          }
        ],
        "vendor_name": "River City Glass, Inc.",
        "invoice_date": "2025-04-02",
        "project_name": "Medicine Cabinet Door",
        "document_type": "invoice",
        "invoice_number": "54643",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City Glass Invoice 54643.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City Glass Invoice 54643.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "38.57",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-02",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-036-INV-007",
  "vendor_name": "River City Glass, Inc.",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3299",
  "invoice_date": "2025-04-02",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260512_015845_054",
  "output_tokens": "430",
  "bill_import_id": "bill_6cf1044919c14b48b7a7374f55b9b07d",
  "invoice_number": "54643",
  "vendor_due_date": "2025-05-02",
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "claude_message_id": "msg_01ARgfF1eynprppqZTSn4Ssz",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abeeg0048agtbz3nvnnzb",
  "vendor_id": "vend_ad5ab54594a84fc681806965e18b3279",
  "process_key": "05-12-2026-036-INV-007",
  "vendor_name": "River City Glass, Inc.",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_6cf1044919c14b48b7a7374f55b9b07d",
  "canonical_name": "River City Glass, Inc.",
  "category_count": 1,
  "invoice_number": "54643",
  "category_options": [
    {
      "name": "Shower Glass",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shower Glass (24).",
      "expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
      "fully_qualified_name": "Building Materials:Shower Glass",
      "quickbooks_account_id": "115",
      "vendor_expense_category_id": "cmp1baxc0002s13pfwgfa8fg7"
    }
  ],
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Shower Glass",
    "expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
    "quickbooks_account_id": "115",
    "selected_expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
    "selected_expense_category_name": "Shower Glass"
  },
  "expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8",
  "normalized_alias_key": "river city glass inc",
  "quickbooks_vendor_id": "1",
  "default_expense_account": "Shower Glass",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-036-INV-007",
  "vendor_name": "River City Glass, Inc.",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_6cf1044919c14b48b7a7374f55b9b07d",
  "invoice_number": "54643",
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "quickbooks_vendor_id": "1",
  "quickbooks_account_id": "115",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-036-INV-007",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_6cf1044919c14b48b7a7374f55b9b07d",
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "quickbooks_bill_id": "387",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "38.57",
    "due_date": "2025-05-02",
    "doc_number": "54643",
    "vendor_ref": "1",
    "account_ref": "115",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "387"
  },
  "quickbooks_account_id": "115",
  "resolved_expense_category_id": "cat_ed3dff6a1ea541f5a219940d39c9aef8"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-036-INV-007",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_6cf1044919c14b48b7a7374f55b9b07d",
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "387"
  },
  "quickbooks_bill_id": "387"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-036-INV-007",
  "make_trace_id": "make-20260512_015845_054",
  "bill_import_id": "bill_6cf1044919c14b48b7a7374f55b9b07d",
  "final_file_name": "RiverCityGlassInc_INV-54643.pdf",
  "source_file_name": "River City Glass Invoice 54643.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/mgoag5v4rjtorzeqcmlgg/RiverCityGlassInc_INV-54643.pdf?rlkey=1syx6dm3xzv2ophvhp5rjkid7&dl=0",
  "quickbooks_bill_id": "387",
  "multi_invoice_group_id": "bill_6cf1044919c14b48b7a7374f55b9b07d"
}