JkathBusiness Portal

Invoice Record

05-12-2026-036-INV-008

Back to bill imports

Needs Review

Document needs human review before bill creation. Reason: Claude marked the document as not billable for QuickBooks bill creation (type: statement).

View Invoice in Dropbox

Status

Needs review

Invoice

329152

Total

$8,432.00

Invoice data

Detected vendor
Jeremy Wenstad Construction
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
03/31/2025
Due date
04/30/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
needs_review
Details
Document needs human review before bill creation. Reason: Claude marked the document as not billable for QuickBooks bill creation (type: statement).
View Invoice in Dropbox

Processing Context

Invoice ID
05-12-2026-036-INV-008
Run ID
05-12-2026-036
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Jeremy Wenstad W River Road.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Document is a statement (Adams form DC5812), not a standard unpaid vendor invoice. Statement number 329152 printed in red at top. Vendor name read as 'Jeremy Wenstad Const' — expanded to 'Jeremy Wenstad Construction'. Recipient listed as 'J Kpth' (possibly J. Keith or similar — OCR uncertain). Line item amounts shown with dash after number, interpreted as dollar amounts with no cents. Total amount 8,432 matches sum of line items (8,132 + 300). Scanned image quality is moderate; some handwriting OCR confidence reduced accordingly.",
  "terms": null,
  "total": 8432,
  "due_date": null,
  "shipping": 0,
  "subtotal": 8432,
  "confidence": {
    "total": 0.93,
    "vendor_name": 0.85,
    "invoice_date": 0.92,
    "project_name": 0.88,
    "invoice_number": 0.95
  },
  "line_items": [
    {
      "qty": null,
      "amount": 8132,
      "unit_price": null,
      "description": "W River Road"
    },
    {
      "qty": null,
      "amount": 300,
      "unit_price": null,
      "description": "Materials"
    }
  ],
  "vendor_name": "Jeremy Wenstad Construction",
  "invoice_date": "2025-03-31",
  "project_name": "W River Road",
  "document_type": "statement",
  "invoice_number": "329152",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_cb99da4433154d8a89bd42b68c985da8",
  "source": "make.com",
  "run_key": "05-12-2026-036",
  "make_trace_id": "make-20260512_015845_054",
  "source_file_name": "Jeremy Wenstad W River Road.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Wenstad W River Road.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjhQ",
  "source_dropbox_rev": "0165199649daef600000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "fcba35a837639400190c045ca23b25eeb94a78c5d5d46f2d22adb71dd4f62a7a",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Wenstad W River Road.pdf",
  "multi_invoice_group_id": "bill_001a19acd8654f4d9ce9cf6b9378f6bf",
  "processing_dropbox_rev": "01651996c776e8a00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single statement document. Contains two line items totaling $8,432. Document is classified as a statement, not a billable invoice, so is_billable_invoice is false. Human review recommended to confirm vendor name spelling and recipient name.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Document is a statement (Adams form DC5812), not a standard unpaid vendor invoice. Statement number 329152 printed in red at top. Vendor name read as 'Jeremy Wenstad Const' — expanded to 'Jeremy Wenstad Construction'. Recipient listed as 'J Kpth' (possibly J. Keith or similar — OCR uncertain). Line item amounts shown with dash after number, interpreted as dollar amounts with no cents. Total amount 8,432 matches sum of line items (8,132 + 300). Scanned image quality is moderate; some handwriting OCR confidence reduced accordingly.",
        "terms": null,
        "total": 8432,
        "due_date": null,
        "shipping": 0,
        "subtotal": 8432,
        "confidence": {
          "total": 0.93,
          "vendor_name": 0.85,
          "invoice_date": 0.92,
          "project_name": 0.88,
          "invoice_number": 0.95
        },
        "line_items": [
          {
            "qty": null,
            "amount": 8132,
            "unit_price": null,
            "description": "W River Road"
          },
          {
            "qty": null,
            "amount": 300,
            "unit_price": null,
            "description": "Materials"
          }
        ],
        "vendor_name": "Jeremy Wenstad Construction",
        "invoice_date": "2025-03-31",
        "project_name": "W River Road",
        "document_type": "statement",
        "invoice_number": "329152",
        "is_billable_invoice": false
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Jeremy Wenstad W River Road.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Wenstad W River Road.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Wenstad W River Road.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "8432",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-30",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-036-INV-008",
  "vendor_name": "Jeremy Wenstad Construction",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2957",
  "invoice_date": "2025-03-31",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_015845_054",
  "output_tokens": "480",
  "bill_import_id": "bill_001a19acd8654f4d9ce9cf6b9378f6bf",
  "invoice_number": "329152",
  "vendor_due_date": null,
  "source_file_name": "Jeremy Wenstad W River Road.pdf",
  "claude_message_id": "msg_0174aneDtHibV8yWST5kEm38",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "needs_review_non_invoice_document",
  "notes": "Document is a statement (Adams form DC5812), not a standard unpaid vendor invoice. Statement number 329152 printed in red at top. Vendor name read as 'Jeremy Wenstad Const' — expanded to 'Jeremy Wenstad Construction'. Recipient listed as 'J Kpth' (possibly J. Keith or similar — OCR uncertain). Line item amounts shown with dash after number, interpreted as dollar amounts with no cents. Total amount 8,432 matches sum of line items (8,132 + 300). Scanned image quality is moderate; some handwriting OCR confidence reduced accordingly.",
  "total": "8432",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-12-2026-036-INV-008",
  "vendor_name": "Jeremy Wenstad Construction",
  "invoice_date": "2025-03-31",
  "document_type": "statement",
  "make_trace_id": "make-20260512_015845_054",
  "review_reason": "Claude marked the document as not billable for QuickBooks bill creation (type: statement)",
  "bill_import_id": "bill_001a19acd8654f4d9ce9cf6b9378f6bf",
  "invoice_number": "329152",
  "final_file_name": "Jeremy Wenstad W River Road_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Jeremy Wenstad W River Road_REVIEW.pdf",
  "source_file_name": "Jeremy Wenstad W River Road.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Wenstad W River Road.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/y1pgynrkrn6p4i8b828w4/Jeremy-Wenstad-W-River-Road_REVIEW.pdf?rlkey=5ilsjhjxdzo189igswxltopcv&dl=0",
  "is_billable_invoice": "false",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Wenstad W River Road.pdf",
  "multi_invoice_group_id": "bill_001a19acd8654f4d9ce9cf6b9378f6bf"
}