JkathBusiness Portal

Invoice Record

05-12-2026-037-INV-004

The Brands at Rabbit Creek
Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

10241

Total

$760.00

Invoice data

Matched alias
The Brands at Rabbit Creek
Category
Building Materials:Lighting
Category method
Single assignable category
Invoice date
04/28/2025
Due date
05/28/2025
Vendor terms
50% down, 50% at delivery
Jkath terms
Net 30
QB Bill ID
399

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-037-INV-004
Run ID
05-12-2026-037
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Rabbit Creek - Maiden Rock.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice shows a deposit of $386.00 already paid, leaving a balance due of $374.00. Total billed on the invoice is $760.00. The balance due is $374.00 and should be noted for partial payment tracking. Ship-to address is the vendor's own address (Brands at Rabbit Creek), suggesting items are being shipped to the vendor's showroom for pickup or staging.",
  "terms": "50% down, 50% at delivery",
  "total": 760,
  "due_date": "2025-05-09",
  "shipping": 0,
  "subtotal": 760,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 748,
      "unit_price": 374,
      "description": "Flush mount - KW 4055AB-CDG, Precision 4.5\" Solitaire Flush Mount in Antique Burnished Brass with Clouded Glass. Dedicated LED, Wattage: 12w (1100lm), 2700k, Dimmable. Notes: REVIEW INSTALLATION INSTRUCTIONS PRIOR TO PURCHASE"
    },
    {
      "qty": 1,
      "amount": 12,
      "unit_price": 12,
      "description": "Credit Card service charge"
    }
  ],
  "vendor_name": "The Brands at Rabbit Creek",
  "invoice_date": "2025-04-28",
  "project_name": "Maiden Rock",
  "document_type": "invoice",
  "invoice_number": "10241",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
    "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
    "alias_name": "The Brands at Rabbit Creek",
    "canonical_name": "The Brands at Rabbit Creek",
    "category_count": 1,
    "category_options": [
      {
        "name": "Lighting",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
        "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
        "fully_qualified_name": "Building Materials:Lighting",
        "quickbooks_account_id": "110",
        "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
      }
    ],
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "normalized_alias_key": "the brands at rabbit creek",
    "quickbooks_vendor_id": "84",
    "quickbooks_account_id": "110",
    "default_expense_account": "Lighting",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "84",
    "quickbooks_account_id": "110",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "760.00",
    "due_date": "2025-05-28",
    "doc_number": "10241",
    "vendor_ref": "84",
    "account_ref": "110",
    "jkath_terms": "Net 30",
    "vendor_terms": "50% down, 50% at delivery",
    "quickbooks_bill_id": "399",
    "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "399"
  }
}

Raw payload

{
  "run_id": "run_d117948ad0ec46ec87f05b9be67f78c8",
  "source": "make.com",
  "run_key": "05-12-2026-037",
  "make_trace_id": "make-20260512_020557_528",
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Rabbit Creek - Maiden Rock.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg-Q",
  "source_dropbox_rev": "01651997e60d71d00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "80540694d13c1b6b71d8773678c1d778b9883f59bab7b286cb5865bd983a19f1",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Rabbit Creek - Maiden Rock.pdf",
  "multi_invoice_group_id": "bill_925ef33f18a74d2d9cfae3038baae640",
  "processing_dropbox_rev": "016519982635fe700000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in this PDF. A deposit of $386.00 has already been collected, with a remaining balance due of $374.00. The total invoice amount is $760.00.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Invoice shows a deposit of $386.00 already paid, leaving a balance due of $374.00. Total billed on the invoice is $760.00. The balance due is $374.00 and should be noted for partial payment tracking. Ship-to address is the vendor's own address (Brands at Rabbit Creek), suggesting items are being shipped to the vendor's showroom for pickup or staging.",
        "terms": "50% down, 50% at delivery",
        "total": 760,
        "due_date": "2025-05-09",
        "shipping": 0,
        "subtotal": 760,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.99,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 2,
            "amount": 748,
            "unit_price": 374,
            "description": "Flush mount - KW 4055AB-CDG, Precision 4.5\" Solitaire Flush Mount in Antique Burnished Brass with Clouded Glass. Dedicated LED, Wattage: 12w (1100lm), 2700k, Dimmable. Notes: REVIEW INSTALLATION INSTRUCTIONS PRIOR TO PURCHASE"
          },
          {
            "qty": 1,
            "amount": 12,
            "unit_price": 12,
            "description": "Credit Card service charge"
          }
        ],
        "vendor_name": "The Brands at Rabbit Creek",
        "invoice_date": "2025-04-28",
        "project_name": "Maiden Rock",
        "document_type": "invoice",
        "invoice_number": "10241",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Rabbit Creek - Maiden Rock.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Rabbit Creek - Maiden Rock.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "760.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-28",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-037-INV-004",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3283",
  "invoice_date": "2025-04-28",
  "vendor_terms": "50% down, 50% at delivery",
  "make_trace_id": "make-20260512_020557_528",
  "output_tokens": "554",
  "bill_import_id": "bill_925ef33f18a74d2d9cfae3038baae640",
  "invoice_number": "10241",
  "vendor_due_date": "2025-05-09",
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "claude_message_id": "msg_01EFxbuA8hU26AriWndgvx3Z",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-12-2026-037-INV-004",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_925ef33f18a74d2d9cfae3038baae640",
  "canonical_name": "The Brands at Rabbit Creek",
  "category_count": 1,
  "invoice_number": "10241",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  },
  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-037-INV-004",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_925ef33f18a74d2d9cfae3038baae640",
  "invoice_number": "10241",
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-037-INV-004",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_925ef33f18a74d2d9cfae3038baae640",
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "quickbooks_bill_id": "399",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "760.00",
    "due_date": "2025-05-28",
    "doc_number": "10241",
    "vendor_ref": "84",
    "account_ref": "110",
    "jkath_terms": "Net 30",
    "vendor_terms": "50% down, 50% at delivery",
    "quickbooks_bill_id": "399"
  },
  "quickbooks_account_id": "110",
  "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-037-INV-004",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_925ef33f18a74d2d9cfae3038baae640",
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "399"
  },
  "quickbooks_bill_id": "399"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-037-INV-004",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_925ef33f18a74d2d9cfae3038baae640",
  "final_file_name": "TheBrandsatRabbitCreek_INV-10241.pdf",
  "source_file_name": "Rabbit Creek - Maiden Rock.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/1izh3fgmimr9ucn1gw8dw/TheBrandsatRabbitCreek_INV-10241.pdf?rlkey=xq2ddy644hd2sn4ymtucr5bt3&dl=0",
  "quickbooks_bill_id": "399",
  "multi_invoice_group_id": "bill_925ef33f18a74d2d9cfae3038baae640"
}