Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
SC412444
Total
$16.07
Invoice data
- Detected vendor
- Ferguson Enterprises LLC
- Matched vendor
- Ferguson Enterprises LLC
- Matched alias
- Ferguson Enterprises LLC
- Category
- Building Materials:Plumbing
- Category method
- Claude category selection
- Invoice date
- 04/30/2025
- Due date
- 05/30/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Bill ID
- 404
Category reason
This invoice from Ferguson Enterprises LLC is a service charge for April rather than a specific material purchase. Ferguson is a plumbing/HVAC supply vendor, and the vendor-specific notes indicate Building Materials (Plumbing) for plumbing supplies and job materials. Between the two allowed categories (Appliances and Plumbing), Plumbing is the more appropriate default for Ferguson invoices associated with a construction project context (2848 W River Pkwy). Confidence is moderate because the line item is a generic service charge with no specific material description, making definitive categorization difficult.
File result
- Final file
- FergusonEnterprisesLLC_INV-SC412444.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-037-INV-006-PART-05
- Run ID
- 05-12-2026-037
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- 737714_20250501_30774808_14287432814.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "This is a service/finance charge invoice, not a product invoice. Project name inferred from billing address line '2848 W RIVER PKWY'. Customer number 564458. No tax code, salesman, or customer order number listed.",
"terms": null,
"total": 16.07,
"due_date": null,
"shipping": 0,
"subtotal": 16.07,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.8,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 16.07,
"unit_price": 16.07,
"description": "Service Charge for April"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-04-30",
"project_name": "2848 W River Pkwy",
"document_type": "invoice",
"invoice_number": "SC412444",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
"vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
"alias_name": "Ferguson Enterprises LLC",
"canonical_name": "Ferguson Enterprises LLC",
"category_count": 2,
"category_options": [
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
}
],
"expense_category_id": null,
"normalized_alias_key": "ferguson enterprises llc",
"quickbooks_vendor_id": "6",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": "For Ferguson invoices, choose Building Materials for construction materials, plumbing supplies, fixtures, pipes, valves, and job materials. Choose Purchases only for general resale or non-project purchase invoices when the line items are not construction/job materials.",
"missing_category_options": false
},
"category_selection": {
"reason": "This invoice from Ferguson Enterprises LLC is a service charge for April rather than a specific material purchase. Ferguson is a plumbing/HVAC supply vendor, and the vendor-specific notes indicate Building Materials (Plumbing) for plumbing supplies and job materials. Between the two allowed categories (Appliances and Plumbing), Plumbing is the more appropriate default for Ferguson invoices associated with a construction project context (2848 W River Pkwy). Confidence is moderate because the line item is a generic service charge with no specific material description, making definitive categorization difficult.",
"confidence": 0.55,
"category_name": "Plumbing",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"quickbooks_account_id": "113",
"selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"selected_expense_category_name": "Plumbing"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "6",
"quickbooks_account_id": "113",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "16.07",
"due_date": "2025-05-30",
"doc_number": "SC412444",
"vendor_ref": "6",
"account_ref": "113",
"jkath_terms": "Net 30",
"vendor_terms": "",
"quickbooks_bill_id": "404",
"resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "404"
}
}Raw payload
{
"multi_invoice_count": 5,
"multi_invoice_index": 5,
"multi_invoice_group_id": "bill_e636893f60ad4fc38dccc62f31b8bd32",
"multi_invoice_source_payload": {
"notes": "PDF contains 5 separate invoices from Ferguson Enterprises LLC (branch #1657). Invoices 1282032 and 1579192 are standard product invoices for the Shukarey project. Invoices SC411176, SC412226, and SC412444 are service/finance charge invoices for April for three different projects. All invoices share master account number 737714 and remit-to address PO Box 802817, Chicago, IL 60680-2817.",
"invoices": [
{
"tax": 71.41,
"notes": "Vendor branch #1657 omitted from vendor_name. Ship to: 2908 43rd Ave S, Minneapolis, MN 55406. Customer order number: 2908 43RD AVE S. Tax jurisdiction: Minneapolis.",
"terms": "Net 10th Prox",
"total": 862.73,
"due_date": null,
"shipping": 0,
"subtotal": 791.32,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 87,
"unit_price": 87,
"description": "@ 18X13 VC UC LAV WHIT (K20000-0)"
},
{
"qty": 1,
"amount": 282.6,
"unit_price": 282.6,
"description": "CCY 1.28 GPF EB W/ SEAT *CADET III (A3075000020)"
},
{
"qty": 1,
"amount": 81.6,
"unit_price": 81.6,
"description": "CCY 1.28 CLST TANK *CADET III WHIT (A4000101020)"
},
{
"qty": 1,
"amount": 340.12,
"unit_price": 340.119,
"description": "CCY LF 1.2 W/SPRD LAV *BEASL PN (SHWSCBE807PN)"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-04-29",
"project_name": "Shukarey - Plumb",
"document_type": "invoice",
"invoice_number": "1282032",
"is_billable_invoice": true
},
{
"tax": 53.63,
"notes": "Vendor branch #1657 omitted from vendor_name. Freight of $41.07 is listed as a separate line outside subtotal and is set in shipping field. Tax jurisdiction: Dakota County. Ship to: JKATH Design Build & Reinvent, 1408 Northland Drive Suite 304, Mendota Heights, MN 55120.",
"terms": "Net 10th Prox",
"total": 713.7,
"due_date": null,
"shipping": 41.07,
"subtotal": 619,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 619,
"unit_price": 619,
"description": "*CVR* CCY MINI 30IN SS RNGE HOOD (ZAK9128BS) - Source Order#: 1248509, Serial# 1187218BYW"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-04-28",
"project_name": "Shukarey",
"document_type": "invoice",
"invoice_number": "1579192",
"is_billable_invoice": true
},
{
"tax": 0,
"notes": "This is a service/finance charge invoice, not a product invoice. Project name inferred from billing address line '5503 LAKEVIEW DRIVE - ZAW'. Customer number 552382. No tax code, salesman, or customer order number listed.",
"terms": null,
"total": 4.03,
"due_date": null,
"shipping": 0,
"subtotal": 4.03,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.8,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 4.03,
"unit_price": 4.03,
"description": "Service Charge for April"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-04-30",
"project_name": "5503 Lakeview Drive - ZAW",
"document_type": "invoice",
"invoice_number": "SC411176",
"is_billable_invoice": true
},
{
"tax": 0,
"notes": "This is a service/finance charge invoice, not a product invoice. Project name inferred from billing address line '8701 BENTWOOD DR (LODEWYKS)'. Customer number 550191. No tax code, salesman, or customer order number listed. This is a notably large service charge ($320.31) which may warrant human review.",
"terms": null,
"total": 320.31,
"due_date": null,
"shipping": 0,
"subtotal": 320.31,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.85,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 320.31,
"unit_price": 320.31,
"description": "Service Charge for April"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-04-30",
"project_name": "8701 Bentwood Dr (Lodewyks)",
"document_type": "invoice",
"invoice_number": "SC412226",
"is_billable_invoice": true
},
{
"tax": 0,
"notes": "This is a service/finance charge invoice, not a product invoice. Project name inferred from billing address line '2848 W RIVER PKWY'. Customer number 564458. No tax code, salesman, or customer order number listed.",
"terms": null,
"total": 16.07,
"due_date": null,
"shipping": 0,
"subtotal": 16.07,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.8,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 16.07,
"unit_price": 16.07,
"description": "Service Charge for April"
}
],
"vendor_name": "Ferguson Enterprises LLC",
"invoice_date": "2025-04-30",
"project_name": "2848 W River Pkwy",
"document_type": "invoice",
"invoice_number": "SC412444",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored from a multi-invoice PDF.
Payload
{
"total": "16.07",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-05-30",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-037-INV-006",
"vendor_name": "Ferguson Enterprises LLC",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "11820",
"invoice_date": "2025-04-30",
"vendor_terms": null,
"make_trace_id": "make-20260512_020557_528",
"output_tokens": "1952",
"bill_import_id": "bill_e636893f60ad4fc38dccc62f31b8bd32",
"invoice_number": "SC412444",
"vendor_due_date": null,
"source_file_name": "737714_20250501_30774808_14287432814.pdf",
"claude_message_id": "msg_01LkQDMVsSXRsYFNWVktorL3",
"multi_invoice_count": 5,
"multi_invoice_index": 5
}Time
05/12/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_1e2f326fecee46f5b955324a2e70975d",
"vendor_id": "vendor_15ec102255844f479fc29f8cb9362b73",
"process_key": "05-12-2026-037-INV-006-PART-05",
"vendor_name": "Ferguson Enterprises LLC",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_13930897804f438ea03b3a9980e35a24",
"canonical_name": "Ferguson Enterprises LLC",
"category_count": 2,
"invoice_number": "SC412444",
"category_options": [
{
"name": "Appliances",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Appliances (52).",
"expense_category_id": "cat_6815fb48c53f4221ad0130eaa34c6238",
"fully_qualified_name": "Building Materials:Appliances",
"quickbooks_account_id": "104",
"vendor_expense_category_id": "cmp1baudl001213pfmu17sj8z"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (100).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1baug5001413pfbfb4fs2m"
}
],
"source_file_name": "737714_20250501_30774808_14287432814.pdf",
"expense_category_id": null,
"normalized_alias_key": "ferguson enterprises llc",
"quickbooks_vendor_id": "6",
"default_expense_account": null,
"missing_category_options": false
}Time
05/12/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-037-INV-006-PART-05",
"vendor_name": "Ferguson Enterprises LLC",
"category_name": "Plumbing",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_13930897804f438ea03b3a9980e35a24",
"source_file_name": "737714_20250501_30774808_14287432814.pdf",
"selection_payload": {
"reason": "This invoice from Ferguson Enterprises LLC is a service charge for April rather than a specific material purchase. Ferguson is a plumbing/HVAC supply vendor, and the vendor-specific notes indicate Building Materials (Plumbing) for plumbing supplies and job materials. Between the two allowed categories (Appliances and Plumbing), Plumbing is the more appropriate default for Ferguson invoices associated with a construction project context (2848 W River Pkwy). Confidence is moderate because the line item is a generic service charge with no specific material description, making definitive categorization difficult.",
"confidence": 0.55,
"selected_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"selected_expense_category_name": "Plumbing"
},
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"quickbooks_account_id": "113"
}Time
05/12/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-037-INV-006-PART-05",
"vendor_name": "Ferguson Enterprises LLC",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_13930897804f438ea03b3a9980e35a24",
"invoice_number": "SC412444",
"source_file_name": "737714_20250501_30774808_14287432814.pdf",
"quickbooks_vendor_id": "6",
"quickbooks_account_id": "113",
"existing_quickbooks_bill_id": null
}Time
05/12/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-037-INV-006-PART-05",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_13930897804f438ea03b3a9980e35a24",
"source_file_name": "737714_20250501_30774808_14287432814.pdf",
"quickbooks_bill_id": "404",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "16.07",
"due_date": "2025-05-30",
"doc_number": "SC412444",
"vendor_ref": "6",
"account_ref": "113",
"jkath_terms": "Net 30",
"vendor_terms": "",
"quickbooks_bill_id": "404"
},
"quickbooks_account_id": "113",
"resolved_expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d"
}Time
05/12/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-037-INV-006-PART-05",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_13930897804f438ea03b3a9980e35a24",
"source_file_name": "737714_20250501_30774808_14287432814.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "404"
},
"quickbooks_bill_id": "404"
}Time
05/12/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "multi_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-037-INV-006-PART-05",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_13930897804f438ea03b3a9980e35a24",
"final_file_name": "FergusonEnterprisesLLC_INV-SC412444.pdf",
"source_file_name": "737714_20250501_30774808_14287432814.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/9b6jfzwly8jbbt5mrc6vu/FergusonEnterprisesLLC_INV-SC412444.pdf?rlkey=b3r1k7nhugudxdqkor4vbh3f4&dl=0",
"quickbooks_bill_id": "404",
"multi_invoice_group_id": "bill_e636893f60ad4fc38dccc62f31b8bd32"
}