Invoice Record

05-12-2026-037-INV-015

Roe's International Furniture Services

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

R-10782

Total

$299.82

Invoice data

Detected vendor: Roe's International Furniture Services
Matched vendor: Roe's International Furniture Services
Matched alias: Roe's International Furniture Services
Category: Building Materials:Shop Finishing
Category method: Single assignable category
Invoice date: 04/27/2025
Due date: 05/27/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Bill ID: 408

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Final file: Roe'sInternationalFurnitureServices_INV-R-10782.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-037-INV-015
Run ID: 05-12-2026-037
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice (No. R-10782) from Roe's International Furniture Services.pdf

Stored payloads

Claude parse payload

{
  "tax": 24.82,
  "notes": "No project name stated on invoice. No payment terms specified. Sales tax rate is 9.025% applied to the taxable line item.",
  "terms": null,
  "total": 299.82,
  "due_date": null,
  "shipping": 0,
  "subtotal": 275,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": null,
      "amount": 275,
      "unit_price": 275,
      "description": "Finish vanity with coffee stain"
    }
  ],
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-04-27",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "R-10782",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
    "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
    "alias_name": "Roe's International Furniture Services",
    "canonical_name": "Roe's International Furniture Services",
    "category_count": 1,
    "category_options": [
      {
        "name": "Shop Finishing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
        "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
        "fully_qualified_name": "Building Materials:Shop Finishing",
        "quickbooks_account_id": "114",
        "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
      }
    ],
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "normalized_alias_key": "roe s international furniture services",
    "quickbooks_vendor_id": "56",
    "quickbooks_account_id": "114",
    "default_expense_account": "Shop Finishing",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Shop Finishing",
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "quickbooks_account_id": "114",
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "56",
    "quickbooks_account_id": "114",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "299.82",
    "due_date": "2025-05-27",
    "doc_number": "R-10782",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "408",
    "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "408"
  }
}

Raw payload

{
  "run_id": "run_d117948ad0ec46ec87f05b9be67f78c8",
  "source": "make.com",
  "run_key": "05-12-2026-037",
  "make_trace_id": "make-20260512_020557_528",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg5Q",
  "source_dropbox_rev": "01651997e70a37100000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "cc098cce5ad279a67b7b5ee2bf88b6d8990a365350c580e8afbae6c4754322ce",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "multi_invoice_group_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "processing_dropbox_rev": "01651998d5030d800000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in PDF. No PO number or payment terms listed.",
    "invoices": [
      {
        "tax": 24.82,
        "notes": "No project name stated on invoice. No payment terms specified. Sales tax rate is 9.025% applied to the taxable line item.",
        "terms": null,
        "total": 299.82,
        "due_date": null,
        "shipping": 0,
        "subtotal": 275,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": null,
            "amount": 275,
            "unit_price": 275,
            "description": "Finish vanity with coffee stain"
          }
        ],
        "vendor_name": "Roe's International Furniture Services",
        "invoice_date": "2025-04-27",
        "project_name": null,
        "document_type": "invoice",
        "invoice_number": "R-10782",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10782) from Roe's International Furniture Services.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "299.82",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-27",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-037-INV-015",
  "vendor_name": "Roe's International Furniture Services",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3092",
  "invoice_date": "2025-04-27",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_020557_528",
  "output_tokens": "332",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "invoice_number": "R-10782",
  "vendor_due_date": null,
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_0135FYtUrDgTrmdW3cScpgLM",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
  "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
  "process_key": "05-12-2026-037-INV-015",
  "vendor_name": "Roe's International Furniture Services",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "canonical_name": "Roe's International Furniture Services",
  "category_count": 1,
  "invoice_number": "R-10782",
  "category_options": [
    {
      "name": "Shop Finishing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
      "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
      "fully_qualified_name": "Building Materials:Shop Finishing",
      "quickbooks_account_id": "114",
      "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
    }
  ],
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Shop Finishing",
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "quickbooks_account_id": "114",
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  },
  "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
  "normalized_alias_key": "roe s international furniture services",
  "quickbooks_vendor_id": "56",
  "default_expense_account": "Shop Finishing",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-037-INV-015",
  "vendor_name": "Roe's International Furniture Services",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "invoice_number": "R-10782",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "quickbooks_vendor_id": "56",
  "quickbooks_account_id": "114",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-037-INV-015",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "quickbooks_bill_id": "408",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "299.82",
    "due_date": "2025-05-27",
    "doc_number": "R-10782",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "408"
  },
  "quickbooks_account_id": "114",
  "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-037-INV-015",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "408"
  },
  "quickbooks_bill_id": "408"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-037-INV-015",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "final_file_name": "Roe'sInternationalFurnitureServices_INV-R-10782.pdf",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/l9ilcttlhz0erjkioglj2/Roe-sInternationalFurnitureServices_INV-R-10782.pdf?rlkey=3fm4k8o4t014l8s611cdbo8s8&dl=0",
  "quickbooks_bill_id": "408",
  "multi_invoice_group_id": "bill_71bf5768a8b44d6c9735df20c918a050"
}