Invoice Record

05-12-2026-037-INV-015

Roe's International Furniture Services

Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

R-10782

Total

$299.82

Invoice data

Detected vendor: Roe's International Furniture Services
Matched vendor: Roe's International Furniture Services
Matched alias: Roe's International Furniture Services
Category: Building Materials:Shop Finishing
Category method: Single assignable category
Invoice date: 04/27/2025
Due date: 05/27/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Bill ID: 408

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Final file: Roe'sInternationalFurnitureServices_INV-R-10782.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-037-INV-015
Run ID: 05-12-2026-037
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice (No. R-10782) from Roe's International Furniture Services.pdf

Stored payloads

Claude parse payload

{
  "tax": 24.82,
  "notes": "No project name stated on invoice. No payment terms specified. Sales tax rate is 9.025% applied to the taxable line item.",
  "terms": null,
  "total": 299.82,
  "due_date": null,
  "shipping": 0,
  "subtotal": 275,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": null,
      "amount": 275,
      "unit_price": 275,
      "description": "Finish vanity with coffee stain"
    }
  ],
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-04-27",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "R-10782",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
    "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
    "alias_name": "Roe's International Furniture Services",
    "canonical_name": "Roe's International Furniture Services",
    "category_count": 1,
    "category_options": [
      {
        "name": "Shop Finishing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
        "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
        "fully_qualified_name": "Building Materials:Shop Finishing",
        "quickbooks_account_id": "114",
        "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
      }
    ],
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "normalized_alias_key": "roe s international furniture services",
    "quickbooks_vendor_id": "56",
    "quickbooks_account_id": "114",
    "default_expense_account": "Shop Finishing",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Shop Finishing",
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "quickbooks_account_id": "114",
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "56",
    "quickbooks_account_id": "114",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "299.82",
    "due_date": "2025-05-27",
    "doc_number": "R-10782",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "408",
    "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "408"
  }
}

Raw payload

{
  "run_id": "run_d117948ad0ec46ec87f05b9be67f78c8",
  "source": "make.com",
  "run_key": "05-12-2026-037",
  "make_trace_id": "make-20260512_020557_528",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg5Q",
  "source_dropbox_rev": "01651997e70a37100000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "cc098cce5ad279a67b7b5ee2bf88b6d8990a365350c580e8afbae6c4754322ce",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "multi_invoice_group_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "processing_dropbox_rev": "01651998d5030d800000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in PDF. No PO number or payment terms listed.",
    "invoices": [
      {
        "tax": 24.82,
        "notes": "No project name stated on invoice. No payment terms specified. Sales tax rate is 9.025% applied to the taxable line item.",
        "terms": null,
        "total": 299.82,
        "due_date": null,
        "shipping": 0,
        "subtotal": 275,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": null,
            "amount": 275,
            "unit_price": 275,
            "description": "Finish vanity with coffee stain"
          }
        ],
        "vendor_name": "Roe's International Furniture Services",
        "invoice_date": "2025-04-27",
        "project_name": null,
        "document_type": "invoice",
        "invoice_number": "R-10782",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10782) from Roe's International Furniture Services.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "299.82",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-27",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-037-INV-015",
  "vendor_name": "Roe's International Furniture Services",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3092",
  "invoice_date": "2025-04-27",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_020557_528",
  "output_tokens": "332",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "invoice_number": "R-10782",
  "vendor_due_date": null,
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_0135FYtUrDgTrmdW3cScpgLM",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_847b57d18bd44e309f00aa7b96d9305f",
  "vendor_id": "vend_e6d5812be1754643999e035dd5d34447",
  "process_key": "05-12-2026-037-INV-015",
  "vendor_name": "Roe's International Furniture Services",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "canonical_name": "Roe's International Furniture Services",
  "category_count": 1,
  "invoice_number": "R-10782",
  "category_options": [
    {
      "name": "Shop Finishing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Shop Finishing (41).",
      "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
      "fully_qualified_name": "Building Materials:Shop Finishing",
      "quickbooks_account_id": "114",
      "vendor_expense_category_id": "cmp1bax83002q13pfxw720dzn"
    }
  ],
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Shop Finishing",
    "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "quickbooks_account_id": "114",
    "selected_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
    "selected_expense_category_name": "Shop Finishing"
  },
  "expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda",
  "normalized_alias_key": "roe s international furniture services",
  "quickbooks_vendor_id": "56",
  "default_expense_account": "Shop Finishing",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-037-INV-015",
  "vendor_name": "Roe's International Furniture Services",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "invoice_number": "R-10782",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "quickbooks_vendor_id": "56",
  "quickbooks_account_id": "114",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-037-INV-015",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "quickbooks_bill_id": "408",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "299.82",
    "due_date": "2025-05-27",
    "doc_number": "R-10782",
    "vendor_ref": "56",
    "account_ref": "114",
    "jkath_terms": "Net 30",
    "vendor_terms": "",
    "quickbooks_bill_id": "408"
  },
  "quickbooks_account_id": "114",
  "resolved_expense_category_id": "cat_72c6c9c2fde34aa193746e5c38beabda"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-037-INV-015",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "408"
  },
  "quickbooks_bill_id": "408"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-037-INV-015",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_71bf5768a8b44d6c9735df20c918a050",
  "final_file_name": "Roe'sInternationalFurnitureServices_INV-R-10782.pdf",
  "source_file_name": "Invoice (No. R-10782) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/l9ilcttlhz0erjkioglj2/Roe-sInternationalFurnitureServices_INV-R-10782.pdf?rlkey=3fm4k8o4t014l8s611cdbo8s8&dl=0",
  "quickbooks_bill_id": "408",
  "multi_invoice_group_id": "bill_71bf5768a8b44d6c9735df20c918a050"
}