Invoice Record

05-12-2026-037-INV-022

Cascade Masonry, LLC

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Missing Category Options

Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.

View Invoice in Dropbox

Status

Missing category options

Invoice

1426

Total

$2,700.00

Invoice data

Detected vendor: Cascade Masonry, LLC
Matched vendor: Cascade Masonry, LLC
Matched alias: Cascade Masonry, LLC
Category: Not assigned
Category method: Not selected
Invoice date: 04/30/2025
Due date: 05/30/2025
Vendor terms: Due on receipt
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf
Outcome: missing_category_options
Details: Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-037-INV-022
Run ID: 05-12-2026-037
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_1426_from_Cascade_Masonry_LLC.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "The first line item 'Project W River PKWY' with qty 1, rate 0.00, amount 0.00 was skipped as a zero-charge header/reference row. Only the billable scope of work line item was included.",
  "terms": "Due on receipt",
  "total": 2700,
  "due_date": "2025-04-30",
  "shipping": 0,
  "subtotal": 2700,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 2700,
      "unit_price": 2700,
      "description": "Scope of Work: Brick Infill - Includes labor and materials; Waterproof and install lintel for brick ledge; Infill areas with brick; Brick match approved via text; Brick acid washed"
    }
  ],
  "vendor_name": "Cascade Masonry, LLC",
  "invoice_date": "2025-04-30",
  "project_name": "W River PKWY",
  "document_type": "invoice",
  "invoice_number": "1426",
  "is_billable_invoice": true
}

Vendor match payload

{
  "resolver": {
    "reason": "Extracted vendor name is an exact match to the approved vendor 'Cascade Masonry, LLC'.",
    "matched": "true",
    "alias_id": "alias_21c9db112e0b4fbaa662d2b4e1060ba9",
    "vendor_id": "vend_78d5e0fc1172423a9ec9c3b199610ded",
    "confidence": 1,
    "category_count": 0,
    "suggested_alias": "Cascade Masonry, LLC",
    "category_options": [],
    "canonical_vendor_name": "Cascade Masonry, LLC",
    "default_expense_account": "Subcontractors"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Cascade Masonry, LLC",
    "normalized_alias_key": "cascade masonry llc"
  }
}

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d117948ad0ec46ec87f05b9be67f78c8",
  "source": "make.com",
  "run_key": "05-12-2026-037",
  "make_trace_id": "make-20260512_020557_528",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg8g",
  "source_dropbox_rev": "01651997e7dbc6800000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "9b3c93c583db50dd8f6d36be27f1aa8bfdfc112bce25240735304d7e54c0f72f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "multi_invoice_group_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "processing_dropbox_rev": "0165199945901cf00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. Clean, machine-generated document with high OCR confidence. Zero-dollar project reference line omitted from line_items per rules.",
    "invoices": [
      {
        "tax": 0,
        "notes": "The first line item 'Project W River PKWY' with qty 1, rate 0.00, amount 0.00 was skipped as a zero-charge header/reference row. Only the billable scope of work line item was included.",
        "terms": "Due on receipt",
        "total": 2700,
        "due_date": "2025-04-30",
        "shipping": 0,
        "subtotal": 2700,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 1,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 2700,
            "unit_price": 2700,
            "description": "Scope of Work: Brick Infill - Includes labor and materials; Waterproof and install lintel for brick ledge; Infill areas with brick; Brick match approved via text; Brick acid washed"
          }
        ],
        "vendor_name": "Cascade Masonry, LLC",
        "invoice_date": "2025-04-30",
        "project_name": "W River PKWY",
        "document_type": "invoice",
        "invoice_number": "1426",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1426_from_Cascade_Masonry_LLC.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "2700.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-30",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-037-INV-022",
  "vendor_name": "Cascade Masonry, LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3169",
  "invoice_date": "2025-04-30",
  "vendor_terms": "Due on receipt",
  "make_trace_id": "make-20260512_020557_528",
  "output_tokens": "432",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "invoice_number": "1426",
  "vendor_due_date": "2025-04-30",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "claude_message_id": "msg_01M4a8h86MRVDsSN295HPHyB",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-12-2026-037-INV-022",
  "vendor_name": "Cascade Masonry, LLC",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "1426",
  "category_options": [],
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "cascade masonry llc",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload

{
  "reason": "Extracted vendor name is an exact match to the approved vendor 'Cascade Masonry, LLC'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_21c9db112e0b4fbaa662d2b4e1060ba9",
  "vendor_id": "vend_78d5e0fc1172423a9ec9c3b199610ded",
  "confidence": 1,
  "process_key": "05-12-2026-037-INV-022",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "category_count": 0,
  "suggested_alias": "Cascade Masonry, LLC",
  "category_options": [],
  "resolver_payload": {
    "reason": "Extracted vendor name is an exact match to the approved vendor 'Cascade Masonry, LLC'.",
    "matched": "true",
    "confidence": "1",
    "suggested_alias": "Cascade Masonry, LLC",
    "canonical_vendor_name": "Cascade Masonry, LLC",
    "default_expense_account": "Subcontractors"
  },
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "canonical_vendor_name": "Cascade Masonry, LLC",
  "extracted_vendor_name": "Cascade Masonry, LLC"
}

Time

05/12/2026

Event

FAILED

Message

Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.

Payload

{
  "path": "resolver_missing_category_options",
  "status": "MISSING_CATEGORY_OPTIONS",
  "details": "Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.",
  "message": "Resolver matched a vendor that has no assignable expense categories.",
  "outcome": "missing_category_options",
  "process_key": "05-12-2026-037-INV-022",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "category_count": "0",
  "final_file_name": "Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "matched_vendor_id": "vend_78d5e0fc1172423a9ec9c3b199610ded",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/n11sfiypjjp9rgylimidz/Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf?rlkey=28g25vd9eh2h4e8n8gba6y6m4&dl=0",
  "matched_vendor_name": "Cascade Masonry, LLC",
  "quickbooks_vendor_id": "11"
}