Invoice Record

05-12-2026-037-INV-022

Cascade Masonry, LLC

Back to vendor

Missing Category Options

Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.

View Invoice in Dropbox

Status

Missing category options

Invoice

1426

Total

$2,700.00

Invoice data

Detected vendor: Cascade Masonry, LLC
Matched vendor: Cascade Masonry, LLC
Matched alias: Cascade Masonry, LLC
Category: Not assigned
Category method: Not selected
Invoice date: 04/30/2025
Due date: 05/30/2025
Vendor terms: Due on receipt
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf
Outcome: missing_category_options
Details: Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-037-INV-022
Run ID: 05-12-2026-037
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice_1426_from_Cascade_Masonry_LLC.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "The first line item 'Project W River PKWY' with qty 1, rate 0.00, amount 0.00 was skipped as a zero-charge header/reference row. Only the billable scope of work line item was included.",
  "terms": "Due on receipt",
  "total": 2700,
  "due_date": "2025-04-30",
  "shipping": 0,
  "subtotal": 2700,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 2700,
      "unit_price": 2700,
      "description": "Scope of Work: Brick Infill - Includes labor and materials; Waterproof and install lintel for brick ledge; Infill areas with brick; Brick match approved via text; Brick acid washed"
    }
  ],
  "vendor_name": "Cascade Masonry, LLC",
  "invoice_date": "2025-04-30",
  "project_name": "W River PKWY",
  "document_type": "invoice",
  "invoice_number": "1426",
  "is_billable_invoice": true
}

Vendor match payload

{
  "resolver": {
    "reason": "Extracted vendor name is an exact match to the approved vendor 'Cascade Masonry, LLC'.",
    "matched": "true",
    "alias_id": "alias_21c9db112e0b4fbaa662d2b4e1060ba9",
    "vendor_id": "vend_78d5e0fc1172423a9ec9c3b199610ded",
    "confidence": 1,
    "category_count": 0,
    "suggested_alias": "Cascade Masonry, LLC",
    "category_options": [],
    "canonical_vendor_name": "Cascade Masonry, LLC",
    "default_expense_account": "Subcontractors"
  },
  "alias_lookup": {
    "found": false,
    "vendor_name": "Cascade Masonry, LLC",
    "normalized_alias_key": "cascade masonry llc"
  }
}

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d117948ad0ec46ec87f05b9be67f78c8",
  "source": "make.com",
  "run_key": "05-12-2026-037",
  "make_trace_id": "make-20260512_020557_528",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg8g",
  "source_dropbox_rev": "01651997e7dbc6800000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "9b3c93c583db50dd8f6d36be27f1aa8bfdfc112bce25240735304d7e54c0f72f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "multi_invoice_group_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "processing_dropbox_rev": "0165199945901cf00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. Clean, machine-generated document with high OCR confidence. Zero-dollar project reference line omitted from line_items per rules.",
    "invoices": [
      {
        "tax": 0,
        "notes": "The first line item 'Project W River PKWY' with qty 1, rate 0.00, amount 0.00 was skipped as a zero-charge header/reference row. Only the billable scope of work line item was included.",
        "terms": "Due on receipt",
        "total": 2700,
        "due_date": "2025-04-30",
        "shipping": 0,
        "subtotal": 2700,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 1,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 2700,
            "unit_price": 2700,
            "description": "Scope of Work: Brick Infill - Includes labor and materials; Waterproof and install lintel for brick ledge; Infill areas with brick; Brick match approved via text; Brick acid washed"
          }
        ],
        "vendor_name": "Cascade Masonry, LLC",
        "invoice_date": "2025-04-30",
        "project_name": "W River PKWY",
        "document_type": "invoice",
        "invoice_number": "1426",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1426_from_Cascade_Masonry_LLC.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "2700.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-30",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-037-INV-022",
  "vendor_name": "Cascade Masonry, LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3169",
  "invoice_date": "2025-04-30",
  "vendor_terms": "Due on receipt",
  "make_trace_id": "make-20260512_020557_528",
  "output_tokens": "432",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "invoice_number": "1426",
  "vendor_due_date": "2025-04-30",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "claude_message_id": "msg_01M4a8h86MRVDsSN295HPHyB",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup did not match a portal vendor.

Payload

{
  "found": false,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": null,
  "vendor_id": null,
  "process_key": "05-12-2026-037-INV-022",
  "vendor_name": "Cascade Masonry, LLC",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "canonical_name": null,
  "category_count": 0,
  "invoice_number": "1426",
  "category_options": [],
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "cascade masonry llc",
  "quickbooks_vendor_id": null,
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/12/2026

Event

RESOLVER COMPLETED

Message

Vendor resolver matched a portal vendor.

Payload

{
  "reason": "Extracted vendor name is an exact match to the approved vendor 'Cascade Masonry, LLC'.",
  "message": "Vendor resolver matched a portal vendor and alias was recorded.",
  "alias_id": "alias_21c9db112e0b4fbaa662d2b4e1060ba9",
  "vendor_id": "vend_78d5e0fc1172423a9ec9c3b199610ded",
  "confidence": 1,
  "process_key": "05-12-2026-037-INV-022",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "category_count": 0,
  "suggested_alias": "Cascade Masonry, LLC",
  "category_options": [],
  "resolver_payload": {
    "reason": "Extracted vendor name is an exact match to the approved vendor 'Cascade Masonry, LLC'.",
    "matched": "true",
    "confidence": "1",
    "suggested_alias": "Cascade Masonry, LLC",
    "canonical_vendor_name": "Cascade Masonry, LLC",
    "default_expense_account": "Subcontractors"
  },
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "canonical_vendor_name": "Cascade Masonry, LLC",
  "extracted_vendor_name": "Cascade Masonry, LLC"
}

Time

05/12/2026

Event

FAILED

Message

Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.

Payload

{
  "path": "resolver_missing_category_options",
  "status": "MISSING_CATEGORY_OPTIONS",
  "details": "Vendor resolved in the portal, but no assignable expense categories are configured for this vendor.",
  "message": "Resolver matched a vendor that has no assignable expense categories.",
  "outcome": "missing_category_options",
  "process_key": "05-12-2026-037-INV-022",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_dea93b16ccb14b7fa589d66050cfe527",
  "category_count": "0",
  "final_file_name": "Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf",
  "source_file_name": "Invoice_1426_from_Cascade_Masonry_LLC.pdf",
  "matched_vendor_id": "vend_78d5e0fc1172423a9ec9c3b199610ded",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/n11sfiypjjp9rgylimidz/Invoice_1426_from_Cascade_Masonry_LLC_MISSING-CATEGORY.pdf?rlkey=28g25vd9eh2h4e8n8gba6y6m4&dl=0",
  "matched_vendor_name": "Cascade Masonry, LLC",
  "quickbooks_vendor_id": "11"
}