Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
J-7384746
Total
$975.00
Invoice data
- Detected vendor
- Installed Building Solutions II
- Matched vendor
- Installed Building Solutions
- Matched alias
- Installed Building Solutions II
- Category
- Building Services:Insulation
- Category method
- Claude category selection
- Invoice date
- 04/30/2025
- Due date
- 05/30/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Bill ID
- 414
Category reason
The project context explicitly states 'INSULATION', the vendor is 'Installed Building Solutions II' (a known insulation contractor), and the line items reference attic and batt insulation phases. This maps directly to the Insulation category (quickbooks_account_id=131).
File result
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-037-INV-024
- Run ID
- 05-12-2026-037
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Installed Bldg Sol.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Vendor suffix '(450)' omitted from vendor_name; included in original document. Two line items listed (ATTIC and BATT) but individual amounts per line are not broken out on the invoice; the combined total is $975.00. Line item amounts set to 0 due to no per-line pricing provided. Job address is 5107 Arden Ave, Edina, MN 55424. Customer is J Kath, customer code JKAT01, sales rep Bret Juenke.",
"terms": null,
"total": 975,
"due_date": null,
"shipping": 0,
"subtotal": 975,
"confidence": {
"total": 0.97,
"vendor_name": 0.95,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "5107 Arden Ave - ATTIC (Phase 18523984)"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "5107 Arden Ave - BATT (Phase 18524030)"
}
],
"vendor_name": "Installed Building Solutions II",
"invoice_date": "2025-04-30",
"project_name": "5107 Arden Ave - INSULATION",
"document_type": "invoice",
"invoice_number": "J-7384746",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_1df640577351457383354b8c3d75994b",
"vendor_id": "vend_21a716507cf54e9383fae2756da68d89",
"alias_name": "Installed Building Solutions II",
"canonical_name": "Installed Building Solutions",
"category_count": 2,
"category_options": [
{
"name": "Cabinet Materials",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
"expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"fully_qualified_name": "Building Materials:Cabinet Materials",
"quickbooks_account_id": "105",
"vendor_expense_category_id": "cmp1bavlg001s13pfkvnygjqk"
},
{
"name": "Insulation",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Insulation (11).",
"expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
"fully_qualified_name": "Building Services:Insulation",
"quickbooks_account_id": "131",
"vendor_expense_category_id": "cmp1bavo0001u13pf80lfv3eq"
}
],
"expense_category_id": null,
"normalized_alias_key": "installed building solutions ii",
"quickbooks_vendor_id": "70",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"reason": "The project context explicitly states 'INSULATION', the vendor is 'Installed Building Solutions II' (a known insulation contractor), and the line items reference attic and batt insulation phases. This maps directly to the Insulation category (quickbooks_account_id=131).",
"confidence": 0.99,
"category_name": "Insulation",
"expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
"quickbooks_account_id": "131",
"selected_expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
"selected_expense_category_name": "Insulation"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "70",
"quickbooks_account_id": "131",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "975.00",
"due_date": "2025-05-30",
"doc_number": "J-7384746",
"vendor_ref": "70",
"account_ref": "131",
"jkath_terms": "Net 30",
"vendor_terms": "",
"quickbooks_bill_id": "414",
"resolved_expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "414"
}
}Raw payload
{
"run_id": "run_d117948ad0ec46ec87f05b9be67f78c8",
"source": "make.com",
"run_key": "05-12-2026-037",
"make_trace_id": "make-20260512_020557_528",
"source_file_name": "Installed Bldg Sol.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Bldg Sol.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg9A",
"source_dropbox_rev": "01651997e8bb04600000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "e38db317fd36ee382177391ee72890bf0279bae24e2b3063258a73fd9cc86882",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Bldg Sol.pdf",
"multi_invoice_group_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"processing_dropbox_rev": "016519996411ca800000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice PDF. Vendor branch/account suffix '(450)' noted in document header but omitted from vendor_name per rules. Individual line item amounts are not itemized; only a combined total of $975.00 is shown.",
"invoices": [
{
"tax": 0,
"notes": "Vendor suffix '(450)' omitted from vendor_name; included in original document. Two line items listed (ATTIC and BATT) but individual amounts per line are not broken out on the invoice; the combined total is $975.00. Line item amounts set to 0 due to no per-line pricing provided. Job address is 5107 Arden Ave, Edina, MN 55424. Customer is J Kath, customer code JKAT01, sales rep Bret Juenke.",
"terms": null,
"total": 975,
"due_date": null,
"shipping": 0,
"subtotal": 975,
"confidence": {
"total": 0.97,
"vendor_name": 0.95,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "5107 Arden Ave - ATTIC (Phase 18523984)"
},
{
"qty": null,
"amount": 0,
"unit_price": null,
"description": "5107 Arden Ave - BATT (Phase 18524030)"
}
],
"vendor_name": "Installed Building Solutions II",
"invoice_date": "2025-04-30",
"project_name": "5107 Arden Ave - INSULATION",
"document_type": "invoice",
"invoice_number": "J-7384746",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Installed Bldg Sol.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Bldg Sol.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Bldg Sol.pdf"
}Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "975.00",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-05-30",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-037-INV-024",
"vendor_name": "Installed Building Solutions II",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3338",
"invoice_date": "2025-04-30",
"vendor_terms": null,
"make_trace_id": "make-20260512_020557_528",
"output_tokens": "524",
"bill_import_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"invoice_number": "J-7384746",
"vendor_due_date": null,
"source_file_name": "Installed Bldg Sol.pdf",
"claude_message_id": "msg_01BZPRxgWQ3ZXYV1DnXyF4BX",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/12/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_1df640577351457383354b8c3d75994b",
"vendor_id": "vend_21a716507cf54e9383fae2756da68d89",
"process_key": "05-12-2026-037-INV-024",
"vendor_name": "Installed Building Solutions II",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"canonical_name": "Installed Building Solutions",
"category_count": 2,
"invoice_number": "J-7384746",
"category_options": [
{
"name": "Cabinet Materials",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
"expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
"fully_qualified_name": "Building Materials:Cabinet Materials",
"quickbooks_account_id": "105",
"vendor_expense_category_id": "cmp1bavlg001s13pfkvnygjqk"
},
{
"name": "Insulation",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Insulation (11).",
"expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
"fully_qualified_name": "Building Services:Insulation",
"quickbooks_account_id": "131",
"vendor_expense_category_id": "cmp1bavo0001u13pf80lfv3eq"
}
],
"source_file_name": "Installed Bldg Sol.pdf",
"expense_category_id": null,
"normalized_alias_key": "installed building solutions ii",
"quickbooks_vendor_id": "70",
"default_expense_account": null,
"missing_category_options": false
}Time
05/12/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-037-INV-024",
"vendor_name": "Installed Building Solutions",
"category_name": "Insulation",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"source_file_name": "Installed Bldg Sol.pdf",
"selection_payload": {
"reason": "The project context explicitly states 'INSULATION', the vendor is 'Installed Building Solutions II' (a known insulation contractor), and the line items reference attic and batt insulation phases. This maps directly to the Insulation category (quickbooks_account_id=131).",
"confidence": 0.99,
"selected_expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
"selected_expense_category_name": "Insulation"
},
"expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767",
"quickbooks_account_id": "131"
}Time
05/12/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-037-INV-024",
"vendor_name": "Installed Building Solutions",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"invoice_number": "J-7384746",
"source_file_name": "Installed Bldg Sol.pdf",
"quickbooks_vendor_id": "70",
"quickbooks_account_id": "131",
"existing_quickbooks_bill_id": null
}Time
05/12/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-037-INV-024",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"source_file_name": "Installed Bldg Sol.pdf",
"quickbooks_bill_id": "414",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "975.00",
"due_date": "2025-05-30",
"doc_number": "J-7384746",
"vendor_ref": "70",
"account_ref": "131",
"jkath_terms": "Net 30",
"vendor_terms": "",
"quickbooks_bill_id": "414"
},
"quickbooks_account_id": "131",
"resolved_expense_category_id": "cat_aaaf5d30b249460183ffa2582b6e3767"
}Time
05/12/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-037-INV-024",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"source_file_name": "Installed Bldg Sol.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "414"
},
"quickbooks_bill_id": "414"
}Time
05/12/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "multi_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-037-INV-024",
"make_trace_id": "make-20260512_020557_528",
"bill_import_id": "bill_43045263c9c34cdb8d4a8c2137504231",
"final_file_name": "InstalledBuildingSolutions_INV-J-7384746.pdf",
"source_file_name": "Installed Bldg Sol.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/tlyfc66t9kgzthgvdzbwd/InstalledBuildingSolutions_INV-J-7384746.pdf?rlkey=nyzen1xhj5ertbiqbwbu5g41j&dl=0",
"quickbooks_bill_id": "414",
"multi_invoice_group_id": "bill_43045263c9c34cdb8d4a8c2137504231"
}