Invoice Record

05-12-2026-038-INV-002

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Validation Error

Subtotal + tax + shipping does not match the invoice total within $0.05.

View Invoice in Dropbox

Status

Validation error

Invoice

jer-042125-845

Total

$845.00

Invoice data

Detected vendor: Jeremy Wenstad Cont
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 04/21/2025
Due date: 05/21/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Jeremy Arden_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Subtotal + tax + shipping does not match the invoice total within $0.05.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-038-INV-002
Run ID: 05-12-2026-038
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Jeremy Arden_REVIEW.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number printed; generated using missing-number rule: jer-042125-845. Vendor name partially legible from handwriting — appears to read 'Jeremy Wenstad Cont' (possibly 'Contractor' or similar). Date interpreted as 4/21/25 but handwriting is ambiguous. Statement number 329162 printed at top. Line item amounts 595 and 250 sum to 845, matching the stated total amount. OCR quality is limited due to handwritten scanned document.",
  "terms": null,
  "total": 845,
  "due_date": null,
  "shipping": 0,
  "subtotal": 845,
  "confidence": {
    "total": 0.85,
    "vendor_name": 0.65,
    "invoice_date": 0.7,
    "project_name": 0.8,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": 595,
      "unit_price": null,
      "description": "Framing"
    },
    {
      "qty": null,
      "amount": 250,
      "unit_price": null,
      "description": "Materials"
    }
  ],
  "vendor_name": "Jeremy Wenstad Cont",
  "invoice_date": "2025-04-21",
  "project_name": "Arden",
  "document_type": "statement",
  "invoice_number": "jer-042125-845",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_58991102b33c455f93e0ba86a9e815a3",
  "source": "make.com",
  "run_key": "05-12-2026-038",
  "make_trace_id": "make-20260512_092423_073",
  "source_file_name": "Jeremy Arden_REVIEW.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden_REVIEW.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjbA",
  "source_dropbox_rev": "016519f9e38a97400000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "3979c2e5e66d5ab461134e382a9e8ab5044034f9b739e4a289196093f207249e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden_REVIEW.pdf",
  "multi_invoice_group_id": "bill_a3942d29dccf411c934b849f3719abee",
  "processing_dropbox_rev": "016519f9fd4360a00000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single handwritten statement scanned via CamScanner. Statement number 329162 is a document reference, not an invoice number. Addressed TO 'J Kath', in account with 'Jeremy Wenstad Cont'. Project listed as 'Arden'. Two line items: Framing ($595) and Materials ($250), totaling $845. Handwriting makes some fields difficult to read with certainty.",
    "invoices": [
      {
        "tax": 0,
        "notes": "No invoice number printed; generated using missing-number rule: jer-042125-845. Vendor name partially legible from handwriting — appears to read 'Jeremy Wenstad Cont' (possibly 'Contractor' or similar). Date interpreted as 4/21/25 but handwriting is ambiguous. Statement number 329162 printed at top. Line item amounts 595 and 250 sum to 845, matching the stated total amount. OCR quality is limited due to handwritten scanned document.",
        "terms": null,
        "total": 845,
        "due_date": null,
        "shipping": 0,
        "subtotal": 845,
        "confidence": {
          "total": 0.85,
          "vendor_name": 0.65,
          "invoice_date": 0.7,
          "project_name": 0.8,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": null,
            "amount": 595,
            "unit_price": null,
            "description": "Framing"
          },
          {
            "qty": null,
            "amount": 250,
            "unit_price": null,
            "description": "Materials"
          }
        ],
        "vendor_name": "Jeremy Wenstad Cont",
        "invoice_date": "2025-04-21",
        "project_name": "Arden",
        "document_type": "statement",
        "invoice_number": "jer-042125-845",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Jeremy Arden_REVIEW.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden_REVIEW.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden_REVIEW.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "845",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-21",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-038-INV-002",
  "vendor_name": "Jeremy Wenstad Cont",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3001",
  "invoice_date": "2025-04-21",
  "vendor_terms": null,
  "make_trace_id": "make-20260512_092423_073",
  "output_tokens": "499",
  "bill_import_id": "bill_a3942d29dccf411c934b849f3719abee",
  "invoice_number": "jer-042125-845",
  "vendor_due_date": null,
  "source_file_name": "Jeremy Arden_REVIEW.pdf",
  "claude_message_id": "msg_01Svoq66j3W2oughGXq3CfC3",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

VALIDATION FAILED

Message

Subtotal + tax + shipping does not match the invoice total within $0.05.

Payload

{
  "total": "845",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-12-2026-038-INV-002",
  "vendor_name": "Jeremy Wenstad Cont",
  "invoice_date": "2025-04-21",
  "make_trace_id": "make-20260512_092423_073",
  "bill_import_id": "bill_a3942d29dccf411c934b849f3719abee",
  "invoice_number": "jer-042125-845",
  "final_file_name": "Jeremy Arden_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Jeremy Arden_VALIDATION-FAILED.pdf",
  "source_file_name": "Jeremy Arden_REVIEW.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jeremy Arden_REVIEW.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/krle048kozxqfsfleeknt/Jeremy-Arden_VALIDATION-FAILED.pdf?rlkey=vesdqf1a1tvuk4wojo6rctti4&dl=0",
  "validation_details": "Subtotal + tax + shipping does not match the invoice total within $0.05.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jeremy Arden_REVIEW.pdf"
}