Invoice Record
05-12-2026-046-INV-001
Validation Error
Subtotal + tax + shipping does not match the invoice total within $0.05.
Status
Validation error
Invoice
1816879
Total
$736.83
Invoice data
- Detected vendor
- King Solutions Inc.
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 04/30/2025
- Due date
- 05/30/2025
- Vendor terms
- Net 30 days from invoice date
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Final file
- INV_1816879_VALIDATION-FAILED.pdf
- Outcome
- validation_failed
- Details
- Subtotal + tax + shipping does not match the invoice total within $0.05.
Processing Context
- Invoice ID
- 05-12-2026-046-INV-001
- Run ID
- 05-12-2026-046
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- INV_1816879_VALIDATION-FAILED.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Order #: V17844, Job #: V17844. Origin: JKATH DESIGN BUILD + REIN, Mendota Heights, MN 55120. Destination: Ethan Bowman, Nickelsville, VA 24271. P.O. #: Ethan Bowman. Freight class 100.0 and 125.0. Fuel surcharge of $112.34 is listed separately as a line item and also broken out at the bottom; it is included in the subtotal line items total and not double-counted in shipping.",
"terms": "Net 30 days from invoice date",
"total": 736.83,
"due_date": "2025-05-30",
"shipping": 0,
"subtotal": 624.49,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 2,
"amount": 359.49,
"unit_price": null,
"description": "Base Rate - 2 Pallets, 670 lbs (Bathroom Vanities/Cabinets Without Tops)"
},
{
"qty": 1,
"amount": 112.34,
"unit_price": null,
"description": "Fuel Surcharge (FSC) @ 31.25%"
},
{
"qty": 1,
"amount": 30,
"unit_price": 30,
"description": "Appointment Fee"
},
{
"qty": 1,
"amount": 95,
"unit_price": 95,
"description": "Liftgate Delivery"
},
{
"qty": 1,
"amount": 45,
"unit_price": 45,
"description": "Reweigh"
},
{
"qty": 1,
"amount": 95,
"unit_price": 95,
"description": "Residential Delivery"
}
],
"vendor_name": "King Solutions Inc.",
"invoice_date": "2025-04-30",
"project_name": "Fairmount Murphy",
"document_type": "invoice",
"invoice_number": "1816879",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_ac2aff0bd8164ee3a1afb34f8ebddfd5",
"source": "make.com",
"run_key": "05-12-2026-046",
"make_trace_id": "make-20260512_122850_679",
"source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1816879_VALIDATION-FAILED.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg_w",
"source_dropbox_rev": "01651a2320823ba00000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "bd753672a45d81770c31861e775df16bc2fa15806c3de04177f8d61fc16849d8",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1816879_VALIDATION-FAILED.pdf",
"multi_invoice_group_id": "bill_8fa8cb7de5b2437894272d055aa8b829",
"processing_dropbox_rev": "01651a2326f650e00000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice PDF from King Solutions Inc. (logistics/freight provider). The fuel surcharge appears both as a line item and as a separate footer line; total of $736.83 is confirmed consistent.",
"invoices": [
{
"tax": 0,
"notes": "Order #: V17844, Job #: V17844. Origin: JKATH DESIGN BUILD + REIN, Mendota Heights, MN 55120. Destination: Ethan Bowman, Nickelsville, VA 24271. P.O. #: Ethan Bowman. Freight class 100.0 and 125.0. Fuel surcharge of $112.34 is listed separately as a line item and also broken out at the bottom; it is included in the subtotal line items total and not double-counted in shipping.",
"terms": "Net 30 days from invoice date",
"total": 736.83,
"due_date": "2025-05-30",
"shipping": 0,
"subtotal": 624.49,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 2,
"amount": 359.49,
"unit_price": null,
"description": "Base Rate - 2 Pallets, 670 lbs (Bathroom Vanities/Cabinets Without Tops)"
},
{
"qty": 1,
"amount": 112.34,
"unit_price": null,
"description": "Fuel Surcharge (FSC) @ 31.25%"
},
{
"qty": 1,
"amount": 30,
"unit_price": 30,
"description": "Appointment Fee"
},
{
"qty": 1,
"amount": 95,
"unit_price": 95,
"description": "Liftgate Delivery"
},
{
"qty": 1,
"amount": 45,
"unit_price": 45,
"description": "Reweigh"
},
{
"qty": 1,
"amount": 95,
"unit_price": 95,
"description": "Residential Delivery"
}
],
"vendor_name": "King Solutions Inc.",
"invoice_date": "2025-04-30",
"project_name": "Fairmount Murphy",
"document_type": "invoice",
"invoice_number": "1816879",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1816879_VALIDATION-FAILED.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1816879_VALIDATION-FAILED.pdf"
}Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "736.83",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-05-30",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-046-INV-001",
"vendor_name": "King Solutions Inc.",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3622",
"invoice_date": "2025-04-30",
"vendor_terms": "Net 30 days from invoice date",
"make_trace_id": "make-20260512_122850_679",
"output_tokens": "666",
"bill_import_id": "bill_8fa8cb7de5b2437894272d055aa8b829",
"invoice_number": "1816879",
"vendor_due_date": "2025-05-30",
"source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
"claude_message_id": "msg_0197mxqpt93B92bcNvPSmVzU",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/12/2026
Event
VALIDATION FAILED
Message
Subtotal + tax + shipping does not match the invoice total within $0.05.
Payload
{
"total": "736.83",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-12-2026-046-INV-001",
"vendor_name": "King Solutions Inc.",
"invoice_date": "2025-04-30",
"make_trace_id": "make-20260512_122850_679",
"bill_import_id": "bill_8fa8cb7de5b2437894272d055aa8b829",
"invoice_number": "1816879",
"final_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV_1816879_VALIDATION-FAILED.pdf",
"source_file_name": "INV_1816879_VALIDATION-FAILED.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1816879_VALIDATION-FAILED.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/9zg5bbha4c2p6vktm2fmk/INV_1816879_VALIDATION-FAILED.pdf?rlkey=wzejgzvt5kn1k5b4xoqzxeqko&dl=0",
"validation_details": "Subtotal + tax + shipping does not match the invoice total within $0.05.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1816879_VALIDATION-FAILED.pdf"
}