Invoice Record

05-13-2026-001-INV-001-PART-03

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Invoice Error

Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Status

Error

Invoice

0882558

Total

$12,925.00

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 02/28/2025
Due date: 03/30/2025
Vendor terms: NET 10TH PROX
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Not finalized
Outcome: failed
Details: Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.

Processing Context

Invoice ID: 05-13-2026-001-INV-001-PART-03
Run ID: 05-13-2026-001
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Vendor branch #1657 omitted from vendor_name. Tax code MNI - no tax on this invoice. Rebate line items are negative amounts (Thermador Buy 1-2 Get 1 Free). Delivery line was $0.00 and excluded. Ship to: Steve Zawoyski, 5503 Lakeview Drive, Edina, MN 55424.",
  "terms": "NET 10TH PROX",
  "total": 12925,
  "due_date": null,
  "shipping": 0,
  "subtotal": 12925,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 1999,
      "unit_price": 1999,
      "description": "*CVR* CCY LFA 24 CUST PNL SAPPHIRE - TDWHD660EPR (Serial: 104080201222004172)"
    },
    {
      "qty": 1,
      "amount": -1499,
      "unit_price": 1499,
      "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
    },
    {
      "qty": 1,
      "amount": 11625,
      "unit_price": 11625,
      "description": "*CVR* CCY LF 42 INTEG FD 2DWR E-ST - TT42IT100NP (Serial: 224050201101001469)"
    },
    {
      "qty": 1,
      "amount": 3149,
      "unit_price": 3149,
      "description": "*CVR* CCY PRO SPEED OVEN 30 208-240 - TMC30WP (Serial: 904095941989778094)"
    },
    {
      "qty": 1,
      "amount": -2349,
      "unit_price": 2349,
      "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-28",
  "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
  "document_type": "invoice",
  "invoice_number": "0882558",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_error": {
    "source": "manual_stale_run_cleanup",
    "message": "Make scenario ended before finalizing this run; stale RUNNING run marked failed during cleanup.",
    "run_key": "05-13-2026-001",
    "recorded_at": "2026-05-13T00:38:00.239133+00:00"
  },
  "multi_invoice_count": 6,
  "multi_invoice_index": 3,
  "multi_invoice_group_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "multi_invoice_source_payload": {
    "notes": "PDF contains 6 separate invoices from Ferguson Enterprises LLC (branch #1657, Golden Valley MN). Two projects: LODEWYKS at 8701 Bentwood Dr, Eden Prairie MN (invoices 0820348, 0820397, 1257061) and ZAWOYSKI at 5503 Lakeview Drive, Edina MN (invoices 0882558, 0882593, 1311904). Two invoices (1257061 and 1311904) are zero-dollar JOB PRE SITE entries and are flagged as not billable. Per vendor processing notes, line items are construction/job materials and should be categorized as Building Materials.",
    "invoices": [
      {
        "tax": 874.32,
        "notes": "Vendor branch #1657 omitted from vendor_name. Delivery/uncrate and haul away line items were $0.00 and excluded. USETAX line was $0.00 and excluded. Tax is Hennepin Co $874.32. Ship to: JKATH, 8701 Bentwood Dr, Eden Prairie, MN 55344.",
        "terms": "NET 10TH PROX",
        "total": 11130.32,
        "due_date": null,
        "shipping": 0,
        "subtotal": 10256,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 7679,
            "unit_price": 7679,
            "description": "30\" Panel-Ready Fridge - BB30IB905SP (Serial: 224070518360006826)"
          },
          {
            "qty": 1,
            "amount": 1049,
            "unit_price": 1049,
            "description": "CCY BI DW PARE 24 5CYC - BSHV53CM3N (Serial: 104090529714021401)"
          },
          {
            "qty": 1,
            "amount": 1329,
            "unit_price": 1329,
            "description": "CCY LF CUST PNL BVRG CNTR 6 24 - ZPRB24C01CPG (Serial: 1305905JYK)"
          },
          {
            "qty": 1,
            "amount": 199,
            "unit_price": 199,
            "description": "*CVR* SOLID PNL RDY DR COMPACT - ZPRPNLC24A"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "0820348",
        "is_billable_invoice": true
      },
      {
        "tax": 2.99,
        "notes": "Vendor branch #1657 omitted from vendor_name. Source Order#: 0820348. Items not shipped (36\" Induction Range FOR36SCI6B1, FPBUILDERVF, PRD628204L) had $0.00 amount and were excluded. Delivery line was $0.00 and excluded. Tax is Hennepin Co $2.99. Ship to: JKBATH JOBSITE, 8701 Bentwood Dr, Eden Prairie, MN 55344.",
        "terms": "NET 10TH PROX",
        "total": 37.99,
        "due_date": null,
        "shipping": 0,
        "subtotal": 35,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 15,
            "unit_price": 15,
            "description": "LFA 1/4 X 1/4 C 60 SS IM CONN - PFX146205"
          },
          {
            "qty": 1,
            "amount": 20,
            "unit_price": 20,
            "description": "LF 3/8X3/8 C 72 DW CONN W/ FHT ELL - PFXSD6C72ET"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "0820397",
        "is_billable_invoice": true
      },
      {
        "tax": 0,
        "notes": "Vendor branch #1657 omitted from vendor_name. Tax code MNI - no tax on this invoice. Rebate line items are negative amounts (Thermador Buy 1-2 Get 1 Free). Delivery line was $0.00 and excluded. Ship to: Steve Zawoyski, 5503 Lakeview Drive, Edina, MN 55424.",
        "terms": "NET 10TH PROX",
        "total": 12925,
        "due_date": null,
        "shipping": 0,
        "subtotal": 12925,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 1999,
            "unit_price": 1999,
            "description": "*CVR* CCY LFA 24 CUST PNL SAPPHIRE - TDWHD660EPR (Serial: 104080201222004172)"
          },
          {
            "qty": 1,
            "amount": -1499,
            "unit_price": 1499,
            "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
          },
          {
            "qty": 1,
            "amount": 11625,
            "unit_price": 11625,
            "description": "*CVR* CCY LF 42 INTEG FD 2DWR E-ST - TT42IT100NP (Serial: 224050201101001469)"
          },
          {
            "qty": 1,
            "amount": 3149,
            "unit_price": 3149,
            "description": "*CVR* CCY PRO SPEED OVEN 30 208-240 - TMC30WP (Serial: 904095941989778094)"
          },
          {
            "qty": 1,
            "amount": -2349,
            "unit_price": 2349,
            "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "0882558",
        "is_billable_invoice": true
      },
      {
        "tax": 1032.37,
        "notes": "Vendor branch #1657 omitted from vendor_name. Tax is Edina $1032.37. Delivery line was $0.00 and excluded. Job name: ZAWOYSKI TAX ITEMS. Ship to: Steve Zawoyski, 5503 Lakeview Drive, Edina, MN 55424.",
        "terms": "NET 10TH PROX",
        "total": 12471.37,
        "due_date": null,
        "shipping": 0,
        "subtotal": 11439,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 11439,
            "unit_price": 11439,
            "description": "CCY FS RNGE SS 48 NAT 6 BRNR W/ GRD - TPRG486WDG (Serial: 394100296957000531)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "0882593",
        "is_billable_invoice": true
      },
      {
        "tax": 0,
        "notes": "Zero-dollar invoice for JOB PRE SITE service. Total is $0.00 - needs human review. Set is_billable_invoice to false due to zero balance. Vendor branch #1657 omitted from vendor_name. Ship to: JKATH, 8701 Bentwood Dr, Eden Prairie, MN 55344.",
        "terms": "NET 10TH PROX",
        "total": 0,
        "due_date": null,
        "shipping": 0,
        "subtotal": 0,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 0,
            "unit_price": 0,
            "description": "JOB PRE SITE - ;FAMPRE (Source Order#: 0820348)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "1257061",
        "is_billable_invoice": false
      },
      {
        "tax": 0,
        "notes": "Zero-dollar invoice for JOB PRE SITE service. Total is $0.00 - needs human review. Set is_billable_invoice to false due to zero balance. Vendor branch #1657 omitted from vendor_name. Ship to: Steve Zawoyski, 5503 Lakeview Drive, Edina, MN 55424.",
        "terms": "NET 10TH PROX",
        "total": 0,
        "due_date": null,
        "shipping": 0,
        "subtotal": 0,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 0,
            "unit_price": 0,
            "description": "JOB PRE SITE - ;FAMPRE (Source Order#: 1311869)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "1311904",
        "is_billable_invoice": false
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

Payload

{
  "total": "12925.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "0882558",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 3
}