JkathBusiness Portal

Invoice Record

05-13-2026-001-INV-001-PART-05

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Needs Review

Document needs human review before bill creation. Reason: Invoice total is exactly $0.00, so QuickBooks transaction creation is skipped until a human confirms how to handle the zero-dollar vendor document.

Status

Needs review

Invoice

1257061

Total

$0.00

Invoice data

Detected vendor
Ferguson Enterprises LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
02/28/2025
Due date
03/30/2025
Vendor terms
NET 10TH PROX
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Final file
Not finalized
Outcome
needs_review
Details
Document needs human review before bill creation. Reason: Invoice total is exactly $0.00, so QuickBooks transaction creation is skipped until a human confirms how to handle the zero-dollar vendor document.

Processing Context

Invoice ID
05-13-2026-001-INV-001-PART-05
Run ID
05-13-2026-001
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Zero-dollar invoice for JOB PRE SITE service. Total is $0.00 - needs human review. Set is_billable_invoice to false due to zero balance. Vendor branch #1657 omitted from vendor_name. Ship to: JKATH, 8701 Bentwood Dr, Eden Prairie, MN 55344.",
  "terms": "NET 10TH PROX",
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 0,
      "unit_price": 0,
      "description": "JOB PRE SITE - ;FAMPRE (Source Order#: 0820348)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-02-28",
  "project_name": "LODEWYKS - 8701 BENTWOOD DR",
  "document_type": "invoice",
  "invoice_number": "1257061",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "multi_invoice_count": 6,
  "multi_invoice_index": 5,
  "multi_invoice_group_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "multi_invoice_source_payload": {
    "notes": "PDF contains 6 separate invoices from Ferguson Enterprises LLC (branch #1657, Golden Valley MN). Two projects: LODEWYKS at 8701 Bentwood Dr, Eden Prairie MN (invoices 0820348, 0820397, 1257061) and ZAWOYSKI at 5503 Lakeview Drive, Edina MN (invoices 0882558, 0882593, 1311904). Two invoices (1257061 and 1311904) are zero-dollar JOB PRE SITE entries and are flagged as not billable. Per vendor processing notes, line items are construction/job materials and should be categorized as Building Materials.",
    "invoices": [
      {
        "tax": 874.32,
        "notes": "Vendor branch #1657 omitted from vendor_name. Delivery/uncrate and haul away line items were $0.00 and excluded. USETAX line was $0.00 and excluded. Tax is Hennepin Co $874.32. Ship to: JKATH, 8701 Bentwood Dr, Eden Prairie, MN 55344.",
        "terms": "NET 10TH PROX",
        "total": 11130.32,
        "due_date": null,
        "shipping": 0,
        "subtotal": 10256,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 7679,
            "unit_price": 7679,
            "description": "30\" Panel-Ready Fridge - BB30IB905SP (Serial: 224070518360006826)"
          },
          {
            "qty": 1,
            "amount": 1049,
            "unit_price": 1049,
            "description": "CCY BI DW PARE 24 5CYC - BSHV53CM3N (Serial: 104090529714021401)"
          },
          {
            "qty": 1,
            "amount": 1329,
            "unit_price": 1329,
            "description": "CCY LF CUST PNL BVRG CNTR 6 24 - ZPRB24C01CPG (Serial: 1305905JYK)"
          },
          {
            "qty": 1,
            "amount": 199,
            "unit_price": 199,
            "description": "*CVR* SOLID PNL RDY DR COMPACT - ZPRPNLC24A"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "0820348",
        "is_billable_invoice": true
      },
      {
        "tax": 2.99,
        "notes": "Vendor branch #1657 omitted from vendor_name. Source Order#: 0820348. Items not shipped (36\" Induction Range FOR36SCI6B1, FPBUILDERVF, PRD628204L) had $0.00 amount and were excluded. Delivery line was $0.00 and excluded. Tax is Hennepin Co $2.99. Ship to: JKBATH JOBSITE, 8701 Bentwood Dr, Eden Prairie, MN 55344.",
        "terms": "NET 10TH PROX",
        "total": 37.99,
        "due_date": null,
        "shipping": 0,
        "subtotal": 35,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 15,
            "unit_price": 15,
            "description": "LFA 1/4 X 1/4 C 60 SS IM CONN - PFX146205"
          },
          {
            "qty": 1,
            "amount": 20,
            "unit_price": 20,
            "description": "LF 3/8X3/8 C 72 DW CONN W/ FHT ELL - PFXSD6C72ET"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "0820397",
        "is_billable_invoice": true
      },
      {
        "tax": 0,
        "notes": "Vendor branch #1657 omitted from vendor_name. Tax code MNI - no tax on this invoice. Rebate line items are negative amounts (Thermador Buy 1-2 Get 1 Free). Delivery line was $0.00 and excluded. Ship to: Steve Zawoyski, 5503 Lakeview Drive, Edina, MN 55424.",
        "terms": "NET 10TH PROX",
        "total": 12925,
        "due_date": null,
        "shipping": 0,
        "subtotal": 12925,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 1999,
            "unit_price": 1999,
            "description": "*CVR* CCY LFA 24 CUST PNL SAPPHIRE - TDWHD660EPR (Serial: 104080201222004172)"
          },
          {
            "qty": 1,
            "amount": -1499,
            "unit_price": 1499,
            "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
          },
          {
            "qty": 1,
            "amount": 11625,
            "unit_price": 11625,
            "description": "*CVR* CCY LF 42 INTEG FD 2DWR E-ST - TT42IT100NP (Serial: 224050201101001469)"
          },
          {
            "qty": 1,
            "amount": 3149,
            "unit_price": 3149,
            "description": "*CVR* CCY PRO SPEED OVEN 30 208-240 - TMC30WP (Serial: 904095941989778094)"
          },
          {
            "qty": 1,
            "amount": -2349,
            "unit_price": 2349,
            "description": "THERMADOR BUY 1-2 GET 1 FREE REBATE - THERMADORREBTEVF"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "0882558",
        "is_billable_invoice": true
      },
      {
        "tax": 1032.37,
        "notes": "Vendor branch #1657 omitted from vendor_name. Tax is Edina $1032.37. Delivery line was $0.00 and excluded. Job name: ZAWOYSKI TAX ITEMS. Ship to: Steve Zawoyski, 5503 Lakeview Drive, Edina, MN 55424.",
        "terms": "NET 10TH PROX",
        "total": 12471.37,
        "due_date": null,
        "shipping": 0,
        "subtotal": 11439,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 11439,
            "unit_price": 11439,
            "description": "CCY FS RNGE SS 48 NAT 6 BRNR W/ GRD - TPRG486WDG (Serial: 394100296957000531)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "0882593",
        "is_billable_invoice": true
      },
      {
        "tax": 0,
        "notes": "Zero-dollar invoice for JOB PRE SITE service. Total is $0.00 - needs human review. Set is_billable_invoice to false due to zero balance. Vendor branch #1657 omitted from vendor_name. Ship to: JKATH, 8701 Bentwood Dr, Eden Prairie, MN 55344.",
        "terms": "NET 10TH PROX",
        "total": 0,
        "due_date": null,
        "shipping": 0,
        "subtotal": 0,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 0,
            "unit_price": 0,
            "description": "JOB PRE SITE - ;FAMPRE (Source Order#: 0820348)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "LODEWYKS - 8701 BENTWOOD DR",
        "document_type": "invoice",
        "invoice_number": "1257061",
        "is_billable_invoice": false
      },
      {
        "tax": 0,
        "notes": "Zero-dollar invoice for JOB PRE SITE service. Total is $0.00 - needs human review. Set is_billable_invoice to false due to zero balance. Vendor branch #1657 omitted from vendor_name. Ship to: Steve Zawoyski, 5503 Lakeview Drive, Edina, MN 55424.",
        "terms": "NET 10TH PROX",
        "total": 0,
        "due_date": null,
        "shipping": 0,
        "subtotal": 0,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 0,
            "unit_price": 0,
            "description": "JOB PRE SITE - ;FAMPRE (Source Order#: 1311869)"
          }
        ],
        "vendor_name": "Ferguson Enterprises LLC",
        "invoice_date": "2025-02-28",
        "project_name": "ZAWOYSKI - 5503 LAKEVIEW DR",
        "document_type": "invoice",
        "invoice_number": "1311904",
        "is_billable_invoice": false
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored from a multi-invoice PDF.

Payload
{
  "total": "0",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-30",
  "jkath_terms": "Net 30",
  "process_key": "05-13-2026-001-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15749",
  "invoice_date": "2025-02-28",
  "vendor_terms": "NET 10TH PROX",
  "make_trace_id": "make-20260512_192159_612",
  "output_tokens": "2944",
  "bill_import_id": "bill_4b553848a32f45d0866a34a0c74f79dc",
  "invoice_number": "1257061",
  "vendor_due_date": null,
  "source_file_name": "Ferguson - only enter BENTWOOD invoices perKK_REVIEW.pdf",
  "claude_message_id": "msg_0123REdjERxZByWDqLABrm1C",
  "multi_invoice_count": 6,
  "multi_invoice_index": 5
}