05-12-2026-001

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/JJWoodcraftLLC_INV-1544.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/JJWoodcraftLLC_INV-1544.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-12-2026-001-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3082",
  "make_trace_id": "make-20260511_191925_670",
  "output_tokens": "339",
  "bill_import_id": "bill_74173d8eb4e44710b1ebf7af9f192c27",
  "source_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "claude_message_id": "msg_01QAej9Cbd19MvZFTG1935g6"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abcyx0032agtbsv00x1fg",
  "vendor_id": "vend_ed86bd47d24c4cf9a2ea9e9cc8fbd61a",
  "process_key": "05-12-2026-001-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_74173d8eb4e44710b1ebf7af9f192c27",
  "canonical_name": "JJ Woodcraft LLC",
  "category_count": 2,
  "invoice_number": "1544",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (1).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1baw22002213pf5zdddkyd"
    },
    {
      "name": "Carpentry",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Carpentry (10).",
      "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
      "fully_qualified_name": "Building Services:Carpentry",
      "quickbooks_account_id": "119",
      "vendor_expense_category_id": "cmp1baw4m002413pf2c6i6fia"
    }
  ],
  "source_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "jj woodcraft llc",
  "quickbooks_vendor_id": "41",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-001-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "category_name": "Carpentry",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_74173d8eb4e44710b1ebf7af9f192c27",
  "source_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "selection_payload": {
    "reason": "The line item is 'Cabinet Install - Derrymoor closet,' which describes an installation service (labor) rather than the purchase of cabinet materials. JJ Woodcraft LLC is a woodcraft/carpentry service provider, and the charge is a flat $1,800 for installation work, not for materials. This aligns with the Carpentry category (building services) rather than Cabinet Materials (building materials).",
    "confidence": 0.92,
    "selected_expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
    "selected_expense_category_name": "Carpentry"
  },
  "expense_category_id": "cat_db2397f2decd44ecbd79b1ad8107f459",
  "quickbooks_account_id": "119"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-001-INV-001",
  "vendor_name": "JJ Woodcraft LLC",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_74173d8eb4e44710b1ebf7af9f192c27",
  "invoice_number": "1544",
  "source_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "quickbooks_vendor_id": "41",
  "quickbooks_account_id": "119",
  "existing_quickbooks_bill_id": "248"
}

{
  "path": "multi_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-12-2026-001-INV-001",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_74173d8eb4e44710b1ebf7af9f192c27",
  "final_file_name": "JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf",
  "source_file_name": "JJWoodcraftLLC_INV-1544.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/wtv54stlkvy27ds552avn/JJWoodcraftLLC_INV-1544_DUPLICATE-BILL.pdf?rlkey=4crf2kxx66chlpp1m7a5nye7l&dl=0",
  "quickbooks_payload": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "1544",
    "existing_quickbooks_bill_id": "248"
  },
  "existing_quickbooks_bill_id": "248"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "ApolloHeating_INV-TM1898.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/ApolloHeating_INV-TM1898.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/ApolloHeating_INV-TM1898.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-12-2026-001-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3169",
  "make_trace_id": "make-20260511_191925_670",
  "output_tokens": "422",
  "bill_import_id": "bill_99dd742c71114e84b8047bdafe4d5021",
  "source_file_name": "ApolloHeating_INV-TM1898.pdf",
  "claude_message_id": "msg_01E6SyKHW2SUr6XrxrHnNZHJ"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_47ebafce9f3340fa82a647d4399fb582",
  "vendor_id": "vend_c7dc2a1ad12e4641946fbd29f8debbf1",
  "process_key": "05-12-2026-001-INV-002",
  "vendor_name": "Apollo Heating, Air & Plumbing",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_99dd742c71114e84b8047bdafe4d5021",
  "canonical_name": "Apollo Heating",
  "category_count": 2,
  "invoice_number": "TM1898",
  "category_options": [
    {
      "name": "Heating & Cooling",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Heating & Cooling (7).",
      "expense_category_id": "cat_ab275d9fa54e43cd9e1058d73309d9c7",
      "fully_qualified_name": "Building Services:Heating & Cooling",
      "quickbooks_account_id": "129",
      "vendor_expense_category_id": "cmp1bb0k3004k13pfway72bf8"
    },
    {
      "name": "HVAC",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:HVAC (8).",
      "expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
      "fully_qualified_name": "Building Services:HVAC",
      "quickbooks_account_id": "130",
      "vendor_expense_category_id": "cmp1bb0mn004m13pfy0drwv3r"
    }
  ],
  "source_file_name": "ApolloHeating_INV-TM1898.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "apollo heating air and plumbing",
  "quickbooks_vendor_id": "27",
  "default_expense_account": null,
  "missing_category_options": false
}

{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-001-INV-002",
  "vendor_name": "Apollo Heating",
  "category_name": "HVAC",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_99dd742c71114e84b8047bdafe4d5021",
  "source_file_name": "ApolloHeating_INV-TM1898.pdf",
  "selection_payload": {
    "reason": "The line items describe HVAC-specific work including range hood venting, wall return modification to toe kick, and gas line work for a fireplace — all of which are characteristic of HVAC system installation and remodeling scope. While 'Heating & Cooling' is a closely related category, 'HVAC' more precisely captures the full scope of ductwork, venting, and mechanical system modifications described. Both categories are plausible, but HVAC is the better fit for this type of remodel-integrated mechanical work.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
    "selected_expense_category_name": "HVAC"
  },
  "expense_category_id": "cat_38ad701dd6134b3397c91aa376a91827",
  "quickbooks_account_id": "130"
}

{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-001-INV-002",
  "vendor_name": "Apollo Heating",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_99dd742c71114e84b8047bdafe4d5021",
  "invoice_number": "TM1898",
  "source_file_name": "ApolloHeating_INV-TM1898.pdf",
  "quickbooks_vendor_id": "27",
  "quickbooks_account_id": "130",
  "existing_quickbooks_bill_id": "249"
}

{
  "path": "multi_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-12-2026-001-INV-002",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_99dd742c71114e84b8047bdafe4d5021",
  "final_file_name": "ApolloHeating_INV-TM1898_DUPLICATE-BILL.pdf",
  "source_file_name": "ApolloHeating_INV-TM1898.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ivqskuvx52k6ngj9wenr3/ApolloHeating_INV-TM1898_DUPLICATE-BILL.pdf?rlkey=azh28g9ze4lmyul9as8v6ctl9&dl=0",
  "quickbooks_payload": {
    "path": "multi_category_direct_duplicate",
    "invoice_number": "TM1898",
    "existing_quickbooks_bill_id": "249"
  },
  "existing_quickbooks_bill_id": "249"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/IndustrialLumber&PlywoodInc_INV-68735-00.pdf"
}

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-12-2026-001-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3686",
  "make_trace_id": "make-20260511_191925_670",
  "output_tokens": "928",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "claude_message_id": "msg_019tkpvXPfsVQsBnRy2S2VQ6"
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp0l4pzi00014q9yk3kiu27n",
  "vendor_id": "vendor_industrial_lumber_plywood",
  "process_key": "05-12-2026-001-INV-003",
  "vendor_name": "Industrial Lumber & Plywood",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "canonical_name": "Industrial Lumber & Plywood, Inc.",
  "category_count": 1,
  "invoice_number": "68735-00",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (92).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1bauu0001c13pfdae2p9pm"
    }
  ],
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "normalized_alias_key": "industrial lumber and plywood",
  "quickbooks_vendor_id": "80",
  "default_expense_account": "Cabinet Materials",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-001-INV-003",
  "vendor_name": "Industrial Lumber & Plywood, Inc.",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "invoice_number": "68735-00",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "quickbooks_vendor_id": "80",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": "252"
}

{
  "path": "single_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-12-2026-001-INV-003",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "final_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00_DUPLICATE-BILL.pdf",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ajy2x5041snjgq0b8m9au/IndustrialLumber-PlywoodInc_INV-68735-00_DUPLICATE-BILL.pdf?rlkey=avehbf94ymn6bfqintxuvzgfv&dl=0",
  "quickbooks_payload": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "68735-00",
    "existing_quickbooks_bill_id": "252"
  },
  "existing_quickbooks_bill_id": "252"
}