JkathBusiness Portal

Invoice Record

05-12-2026-001-INV-003

Industrial Lumber & Plywood, Inc.
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

68735-00

Total

$1,658.70

Invoice data

Matched alias
Industrial Lumber and Plywood
Category
Building Materials:Cabinet Materials
Category method
Single assignable category
Invoice date
02/17/2026
Due date
03/19/2026
Vendor terms
1% 10 Net 30
Jkath terms
Net 30
QB Bill ID
252

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-001-INV-003
Run ID
05-12-2026-001
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
IndustrialLumber&PlywoodInc_INV-68735-00.pdf
Stored payloads

Claude parse payload

{
  "tax": 124.65,
  "notes": "ExpressShip Free Delivery line item (Product #F2) excluded from line_items as it has a $0.00 charge. Shipping set to 0 as delivery is included in subtotal at no charge. PO# is V051 (CHOWEN MURPHY); sales rep is Greg Heber. Bill-to address is 3919 49th Street E, Minneapolis MN 55417; ship-to is 1408 Northland Drive Suite 304, Loading Dock 13, Mendota Heights MN 55120. A cash discount of $15.34 applies if paid within terms (1% 10 Net 30). No project name stated on invoice.",
  "terms": "1% 10 Net 30",
  "total": 1658.7,
  "due_date": "2026-03-19",
  "shipping": 0,
  "subtotal": 1534.05,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 9,
      "amount": 37.8,
      "unit_price": 4.2,
      "description": "Map S 5/4 S&B P/G RWL P10 H&M 9'-10' (Product #1487)"
    },
    {
      "qty": 12,
      "amount": 172.8,
      "unit_price": 14.4,
      "description": "Oak White Rift 5/4 S&B 9'-10' (Product #6026)"
    },
    {
      "qty": 24,
      "amount": 63.6,
      "unit_price": 2.65,
      "description": "Map S 4/4 S&B P/G 9'-10' H&M Red Leaf FND (Product #1477)"
    },
    {
      "qty": 11,
      "amount": 29.15,
      "unit_price": 2.65,
      "description": "Map S 4/4 S&B P/G 11'-12' H&M Red Leaf FND - NDS 1 BRD 8\"+ WIDE AND 12' LONG (Product #1478)"
    },
    {
      "qty": 10,
      "amount": 123.5,
      "unit_price": 12.35,
      "description": "Oak White Rift 4/4 S&B 9'-10' H&M (Product #6001)"
    },
    {
      "qty": 3,
      "amount": 222.9,
      "unit_price": 74.3,
      "description": "MDF 3/4 4x8 MR50 EcoPlus West Pine 49x97 (Product #42600)"
    },
    {
      "qty": 7,
      "amount": 686,
      "unit_price": 98,
      "description": "Map Nat 3/4 4X8 C2 VC 2SSG 1 STP 7 PLY TSCA Title VI CARB (Product #23361)"
    },
    {
      "qty": 2,
      "amount": 198.3,
      "unit_price": 99.15,
      "description": "HDF ULTRACORE 3/4 4X8 MDF 2S 48.5 X 96.5 (Product #31755)"
    }
  ],
  "vendor_name": "Industrial Lumber & Plywood",
  "invoice_date": "2026-02-17",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "68735-00",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp0l4pzi00014q9yk3kiu27n",
    "vendor_id": "vendor_industrial_lumber_plywood",
    "alias_name": "Industrial Lumber and Plywood",
    "canonical_name": "Industrial Lumber & Plywood, Inc.",
    "category_count": 1,
    "category_options": [
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (92).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1bauu0001c13pfdae2p9pm"
      }
    ],
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "normalized_alias_key": "industrial lumber and plywood",
    "quickbooks_vendor_id": "80",
    "quickbooks_account_id": "105",
    "default_expense_account": "Cabinet Materials",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "80",
    "quickbooks_account_id": "105",
    "existing_quickbooks_bill_id": "252"
  },
  "duplicate_bill": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "68735-00",
    "existing_quickbooks_bill_id": "252"
  }
}

Raw payload

{
  "run_id": "run_94c66e42c7e64d67aa344cf84272f0a0",
  "source": "make.com",
  "run_key": "05-12-2026-001",
  "make_trace_id": "make-20260511_191925_670",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpVw",
  "source_dropbox_rev": "0165193c93c389e00000003549f4393",
  "source_content_hash": "a68dd461b2c32e910e007ebbf400435de9aa064ace909fc813850ad12802778d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "processing_dropbox_rev": "0165193d3067ded00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/IndustrialLumber&PlywoodInc_INV-68735-00.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-12-2026-001-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3686",
  "make_trace_id": "make-20260511_191925_670",
  "output_tokens": "928",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "claude_message_id": "msg_019tkpvXPfsVQsBnRy2S2VQ6"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp0l4pzi00014q9yk3kiu27n",
  "vendor_id": "vendor_industrial_lumber_plywood",
  "process_key": "05-12-2026-001-INV-003",
  "vendor_name": "Industrial Lumber & Plywood",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "canonical_name": "Industrial Lumber & Plywood, Inc.",
  "category_count": 1,
  "invoice_number": "68735-00",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (92).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1bauu0001c13pfdae2p9pm"
    }
  ],
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "normalized_alias_key": "industrial lumber and plywood",
  "quickbooks_vendor_id": "80",
  "default_expense_account": "Cabinet Materials",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-001-INV-003",
  "vendor_name": "Industrial Lumber & Plywood, Inc.",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "invoice_number": "68735-00",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "quickbooks_vendor_id": "80",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": "252"
}

Time

05/11/2026

Event

DUPLICATE FOUND

Message

Duplicate QuickBooks Bill found.

Payload
{
  "path": "single_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-12-2026-001-INV-003",
  "make_trace_id": "make-20260511_191925_670",
  "bill_import_id": "bill_bcd2e2714c1a40a6bc1fa136e152f481",
  "final_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00_DUPLICATE-BILL.pdf",
  "source_file_name": "IndustrialLumber&PlywoodInc_INV-68735-00.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ajy2x5041snjgq0b8m9au/IndustrialLumber-PlywoodInc_INV-68735-00_DUPLICATE-BILL.pdf?rlkey=avehbf94ymn6bfqintxuvzgfv&dl=0",
  "quickbooks_payload": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "68735-00",
    "existing_quickbooks_bill_id": "252"
  },
  "existing_quickbooks_bill_id": "252"
}