05-12-2026-044

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf"
}

{
  "total": "809.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-03-15",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-044-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3445",
  "invoice_date": "2025-02-13",
  "vendor_terms": "50% down, 50% at delivery",
  "make_trace_id": "make-20260512_095327_769",
  "output_tokens": "561",
  "bill_import_id": "bill_6c637bc4b71b4f3899c0ef3e5c7f6b4e",
  "invoice_number": "10068",
  "vendor_due_date": "2025-03-10",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "claude_message_id": "msg_01RAECmrv6fMwJA4cUunmTSY",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_9c46512b0ff84fbc968c9638e67896ff",
  "vendor_id": "vend_3b6497ef80064fe786570a68637d21fd",
  "process_key": "05-12-2026-044-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_6c637bc4b71b4f3899c0ef3e5c7f6b4e",
  "canonical_name": "The Brands at Rabbit Creek",
  "category_count": 1,
  "invoice_number": "10068",
  "category_options": [
    {
      "name": "Lighting",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lighting (23).",
      "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
      "fully_qualified_name": "Building Materials:Lighting",
      "quickbooks_account_id": "110",
      "vendor_expense_category_id": "cmp1bawns002e13pf9bu7vqmk"
    }
  ],
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lighting",
    "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "quickbooks_account_id": "110",
    "selected_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
    "selected_expense_category_name": "Lighting"
  },
  "expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c",
  "normalized_alias_key": "the brands at rabbit creek",
  "quickbooks_vendor_id": "84",
  "default_expense_account": "Lighting",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-044-INV-001",
  "vendor_name": "The Brands at Rabbit Creek",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_6c637bc4b71b4f3899c0ef3e5c7f6b4e",
  "invoice_number": "10068",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "quickbooks_vendor_id": "84",
  "quickbooks_account_id": "110",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-044-INV-001",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_6c637bc4b71b4f3899c0ef3e5c7f6b4e",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "quickbooks_bill_id": "418",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "809.00",
    "due_date": "2025-03-15",
    "doc_number": "10068",
    "vendor_ref": "84",
    "account_ref": "110",
    "jkath_terms": "Net 30",
    "vendor_terms": "50% down, 50% at delivery",
    "quickbooks_bill_id": "418"
  },
  "quickbooks_account_id": "110",
  "resolved_expense_category_id": "cat_2821cbfb508544c695dd3151779fca1c"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-044-INV-001",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_6c637bc4b71b4f3899c0ef3e5c7f6b4e",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "418"
  },
  "quickbooks_bill_id": "418"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-044-INV-001",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_6c637bc4b71b4f3899c0ef3e5c7f6b4e",
  "final_file_name": "TheBrandsatRabbitCreek_INV-10068.pdf",
  "source_file_name": "Invoice_10068_from_The_Brands_at_Rabbit_Creek_VALIDATION-FAILED.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ets42ahzcibdw02casuz1/TheBrandsatRabbitCreek_INV-10068.pdf?rlkey=c8wtyoa65cr950z67obmvujbx&dl=0",
  "quickbooks_bill_id": "418",
  "multi_invoice_group_id": "bill_6c637bc4b71b4f3899c0ef3e5c7f6b4e"
}

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf"
}

{
  "total": "6596.20",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-11",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-044-INV-002",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "7703",
  "invoice_date": "2025-03-12",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260512_095327_769",
  "output_tokens": "2656",
  "bill_import_id": "bill_88729de8f0544d90b4e0457e1b859f81",
  "invoice_number": "25305",
  "vendor_due_date": "2025-04-11",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "claude_message_id": "msg_01VuBdMfzPBchuC5yVdQLRf2",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abh90006gagtbnzrnz3wo",
  "vendor_id": "vend_1ed7b0a3c46346b5aba5b77c09824774",
  "process_key": "05-12-2026-044-INV-002",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_88729de8f0544d90b4e0457e1b859f81",
  "canonical_name": "Liberty Electric Minnesota LLC",
  "category_count": 1,
  "invoice_number": "25305",
  "category_options": [
    {
      "name": "Electrical",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Electrical (39).",
      "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
      "fully_qualified_name": "Building Services:Electrical",
      "quickbooks_account_id": "124",
      "vendor_expense_category_id": "cmp1bazw6004813pfobwqxvzx"
    }
  ],
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Electrical",
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "quickbooks_account_id": "124",
    "selected_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "selected_expense_category_name": "Electrical"
  },
  "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
  "normalized_alias_key": "liberty electric minnesota llc",
  "quickbooks_vendor_id": "5",
  "default_expense_account": "Electrical",
  "missing_category_options": false
}

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-044-INV-002",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_88729de8f0544d90b4e0457e1b859f81",
  "invoice_number": "25305",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "quickbooks_vendor_id": "5",
  "quickbooks_account_id": "124",
  "existing_quickbooks_bill_id": null
}

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-044-INV-002",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_88729de8f0544d90b4e0457e1b859f81",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "quickbooks_bill_id": "419",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "6596.20",
    "due_date": "2025-04-11",
    "doc_number": "25305",
    "vendor_ref": "5",
    "account_ref": "124",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "419"
  },
  "quickbooks_account_id": "124",
  "resolved_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00"
}

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-044-INV-002",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_88729de8f0544d90b4e0457e1b859f81",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "419"
  },
  "quickbooks_bill_id": "419"
}

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-044-INV-002",
  "make_trace_id": "make-20260512_095327_769",
  "bill_import_id": "bill_88729de8f0544d90b4e0457e1b859f81",
  "final_file_name": "LibertyElectricMinnesotaLLC_INV-25305.pdf",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25305_VALIDATION-FAILED.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/jvkdrdm4lm4wpumm2i23c/LibertyElectricMinnesotaLLC_INV-25305.pdf?rlkey=xxa2bbhxyr7w7ekfat4jvdpod&dl=0",
  "quickbooks_bill_id": "419",
  "multi_invoice_group_id": "bill_88729de8f0544d90b4e0457e1b859f81"
}