Invoice Record

05-11-2026-019-INV-003

Liberty Electric Minnesota LLC

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Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

26119

Total

$7,886.00

Invoice data

Detected vendor: Liberty Electric Minnesota LLC
Matched vendor: Liberty Electric Minnesota LLC
Matched alias: Liberty Electric Minnesota LLC
Category: Building Services:Electrical
Category method: Single assignable category
Invoice date: 02/18/2026
Due date: 03/20/2026
Vendor terms: Net 30
Jkath terms: Net 30
QB Bill ID: 245

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Final file: Liberty Electric Minnesota LLC Invoice 26119_DUPLICATE-BILL.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-019-INV-003
Run ID: 05-11-2026-019
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Liberty Electric Minnesota LLC Invoice 26119.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Jobsite address is 4432 Derrymoor Court, Rosemount, MN 55068; used as project name. Terms inferred as Net 30 from invoice date 02/18/2026 and due date 03/20/2026 (30 days). Line item description is a summary reference; no itemized breakdown provided on this invoice.",
  "terms": "Net 30",
  "total": 7886,
  "due_date": "2026-03-20",
  "shipping": 0,
  "subtotal": 7886,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 7886,
      "unit_price": 7886,
      "description": "4432 Derrymoor Invoice"
    }
  ],
  "vendor_name": "Liberty Electric Minnesota LLC",
  "invoice_date": "2026-02-18",
  "project_name": "4432 Derrymoor Court",
  "document_type": "invoice",
  "invoice_number": "26119",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abh90006gagtbnzrnz3wo",
    "vendor_id": "vend_1ed7b0a3c46346b5aba5b77c09824774",
    "alias_name": "Liberty Electric Minnesota LLC",
    "canonical_name": "Liberty Electric Minnesota LLC",
    "category_count": 1,
    "category_options": [
      {
        "name": "Electrical",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Electrical (39).",
        "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
        "fully_qualified_name": "Building Services:Electrical",
        "quickbooks_account_id": "124",
        "vendor_expense_category_id": "cmp1bazw6004813pfobwqxvzx"
      }
    ],
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "normalized_alias_key": "liberty electric minnesota llc",
    "quickbooks_vendor_id": "5",
    "quickbooks_account_id": "124",
    "default_expense_account": "Electrical",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Electrical",
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "quickbooks_account_id": "124",
    "selected_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "selected_expense_category_name": "Electrical"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "5",
    "quickbooks_account_id": "124",
    "existing_quickbooks_bill_id": "245"
  },
  "duplicate_bill": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "26119",
    "existing_quickbooks_bill_id": "245"
  }
}

Raw payload

{
  "run_id": "run_cd232df711c741cbb59f61906e54b6f9",
  "source": "make.com",
  "run_key": "05-11-2026-019",
  "make_trace_id": "make-20260511_155703_770",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABpUw",
  "source_dropbox_rev": "0165190e9420ae300000003549f4393",
  "source_content_hash": "66796fe5bf4d607a4bd26ca6224db8c4d751bedc1b2a9a03fecd0fca66300a05",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "processing_dropbox_rev": "0165190ff79e01c00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 26119.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-019-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3136",
  "make_trace_id": "make-20260511_155703_770",
  "output_tokens": "360",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "claude_message_id": "msg_016uBoPmyixp5zMG6igGpyuX"
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abh90006gagtbnzrnz3wo",
  "vendor_id": "vend_1ed7b0a3c46346b5aba5b77c09824774",
  "process_key": "05-11-2026-019-INV-003",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "canonical_name": "Liberty Electric Minnesota LLC",
  "category_count": 1,
  "invoice_number": "26119",
  "category_options": [
    {
      "name": "Electrical",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Electrical (39).",
      "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
      "fully_qualified_name": "Building Services:Electrical",
      "quickbooks_account_id": "124",
      "vendor_expense_category_id": "cmp1bazw6004813pfobwqxvzx"
    }
  ],
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Electrical",
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "quickbooks_account_id": "124",
    "selected_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "selected_expense_category_name": "Electrical"
  },
  "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
  "normalized_alias_key": "liberty electric minnesota llc",
  "quickbooks_vendor_id": "5",
  "default_expense_account": "Electrical",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-11-2026-019-INV-003",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "invoice_number": "26119",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "quickbooks_vendor_id": "5",
  "quickbooks_account_id": "124",
  "existing_quickbooks_bill_id": "245"
}

Time

05/11/2026

Event

DUPLICATE FOUND

Message

Duplicate QuickBooks Bill found.

Payload

{
  "path": "single_category_direct_duplicate",
  "message": "Duplicate QuickBooks Bill found; no new Bill was created.",
  "process_key": "05-11-2026-019-INV-003",
  "make_trace_id": "make-20260511_155703_770",
  "bill_import_id": "bill_84bcb5c454024ee2b2cc9cf58202cdd9",
  "final_file_name": "Liberty Electric Minnesota LLC Invoice 26119_DUPLICATE-BILL.pdf",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 26119.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/0dmidxltudadx3qqfz4og/Liberty-Electric-Minnesota-LLC-Invoice-26119_DUPLICATE-BILL.pdf?rlkey=y2ktqoaj8xcx5zbjj4rmeperi&dl=0",
  "quickbooks_payload": {
    "path": "single_category_direct_duplicate",
    "invoice_number": "26119",
    "existing_quickbooks_bill_id": "245"
  },
  "existing_quickbooks_bill_id": "245"
}