Invoice Record

05-12-2026-026-INV-001

Liberty Electric Minnesota LLC

Back to bill imports

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QB View Invoice in Dropbox

Status

Created in QB

Invoice

25301

Total

$5,500.00

Invoice data

Detected vendor: Liberty Electric Minnesota LLC
Matched vendor: Liberty Electric Minnesota LLC
Matched alias: Liberty Electric Minnesota LLC
Category: Building Services:Electrical
Category method: Single assignable category
Invoice date: 03/03/2025
Due date: 04/02/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Bill ID: 300

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Final file: LibertyElectricMinnesotaLLC_INV-25301.pdf
Outcome: processed
Details: QuickBooks Bill created successfully. Source file attached to the Bill.

View Bill in QuickBooks View Invoice in Dropbox

Processing Context

Invoice ID: 05-12-2026-026-INV-001
Run ID: 05-12-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Liberty Electric Minnesota LLC Invoice 25301.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Jobsite address is 2908 43rd Ave S, Minneapolis, MN 55406. Billed to Jkath Design Build + Reinvent.",
  "terms": "Net 30",
  "total": 5500,
  "due_date": "2025-04-02",
  "shipping": 0,
  "subtotal": 5500,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 5500,
      "unit_price": 5500,
      "description": "Rough In 2908 43rd Ave S"
    }
  ],
  "vendor_name": "Liberty Electric Minnesota LLC",
  "invoice_date": "2025-03-03",
  "project_name": "2908 43rd Ave S",
  "document_type": "invoice",
  "invoice_number": "25301",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp1abh90006gagtbnzrnz3wo",
    "vendor_id": "vend_1ed7b0a3c46346b5aba5b77c09824774",
    "alias_name": "Liberty Electric Minnesota LLC",
    "canonical_name": "Liberty Electric Minnesota LLC",
    "category_count": 1,
    "category_options": [
      {
        "name": "Electrical",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Electrical (39).",
        "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
        "fully_qualified_name": "Building Services:Electrical",
        "quickbooks_account_id": "124",
        "vendor_expense_category_id": "cmp1bazw6004813pfobwqxvzx"
      }
    ],
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "normalized_alias_key": "liberty electric minnesota llc",
    "quickbooks_vendor_id": "5",
    "quickbooks_account_id": "124",
    "default_expense_account": "Electrical",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Electrical",
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "quickbooks_account_id": "124",
    "selected_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "selected_expense_category_name": "Electrical"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "5",
    "quickbooks_account_id": "124",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "5500.00",
    "due_date": "2025-04-02",
    "doc_number": "25301",
    "vendor_ref": "5",
    "account_ref": "124",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "300",
    "resolved_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "300"
  }
}

Raw payload

{
  "run_id": "run_d3dcb6acd0044649867411b977067fec",
  "source": "make.com",
  "run_key": "05-12-2026-026",
  "make_trace_id": "make-20260511_230756_287",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABiqQ",
  "source_dropbox_rev": "0165196d20e3da600000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "7eec8680ab6bad68f26f750e6398856317a46adbba7d290d4e701cefd9e76b4d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "multi_invoice_group_id": "bill_553e6a3a647748159f0e975319cff3a1",
  "processing_dropbox_rev": "01651970229490000000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. No tax or shipping charges present.",
    "invoices": [
      {
        "tax": 0,
        "notes": "Jobsite address is 2908 43rd Ave S, Minneapolis, MN 55406. Billed to Jkath Design Build + Reinvent.",
        "terms": "Net 30",
        "total": 5500,
        "due_date": "2025-04-02",
        "shipping": 0,
        "subtotal": 5500,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 0.95,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 5500,
            "unit_price": 5500,
            "description": "Rough In 2908 43rd Ave S"
          }
        ],
        "vendor_name": "Liberty Electric Minnesota LLC",
        "invoice_date": "2025-03-03",
        "project_name": "2908 43rd Ave S",
        "document_type": "invoice",
        "invoice_number": "25301",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25301.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "total": "5500.00",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-02",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-026-INV-001",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3177",
  "invoice_date": "2025-03-03",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260511_230756_287",
  "output_tokens": "347",
  "bill_import_id": "bill_553e6a3a647748159f0e975319cff3a1",
  "invoice_number": "25301",
  "vendor_due_date": "2025-04-02",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "claude_message_id": "msg_0129joCtbC366c1LaKwB4pxH",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload

{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp1abh90006gagtbnzrnz3wo",
  "vendor_id": "vend_1ed7b0a3c46346b5aba5b77c09824774",
  "process_key": "05-12-2026-026-INV-001",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_553e6a3a647748159f0e975319cff3a1",
  "canonical_name": "Liberty Electric Minnesota LLC",
  "category_count": 1,
  "invoice_number": "25301",
  "category_options": [
    {
      "name": "Electrical",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Electrical (39).",
      "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
      "fully_qualified_name": "Building Services:Electrical",
      "quickbooks_account_id": "124",
      "vendor_expense_category_id": "cmp1bazw6004813pfobwqxvzx"
    }
  ],
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Electrical",
    "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "quickbooks_account_id": "124",
    "selected_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
    "selected_expense_category_name": "Electrical"
  },
  "expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00",
  "normalized_alias_key": "liberty electric minnesota llc",
  "quickbooks_vendor_id": "5",
  "default_expense_account": "Electrical",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-026-INV-001",
  "vendor_name": "Liberty Electric Minnesota LLC",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_553e6a3a647748159f0e975319cff3a1",
  "invoice_number": "25301",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "quickbooks_vendor_id": "5",
  "quickbooks_account_id": "124",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload

{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-026-INV-001",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_553e6a3a647748159f0e975319cff3a1",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "quickbooks_bill_id": "300",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "5500.00",
    "due_date": "2025-04-02",
    "doc_number": "25301",
    "vendor_ref": "5",
    "account_ref": "124",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "300"
  },
  "quickbooks_account_id": "124",
  "resolved_expense_category_id": "cat_ffcb7c9c5585409ba42ca033f3420f00"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload

{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-026-INV-001",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_553e6a3a647748159f0e975319cff3a1",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "300"
  },
  "quickbooks_bill_id": "300"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload

{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-026-INV-001",
  "make_trace_id": "make-20260511_230756_287",
  "bill_import_id": "bill_553e6a3a647748159f0e975319cff3a1",
  "final_file_name": "LibertyElectricMinnesotaLLC_INV-25301.pdf",
  "source_file_name": "Liberty Electric Minnesota LLC Invoice 25301.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/yfe0evxkj8v79d1v12afw/LibertyElectricMinnesotaLLC_INV-25301.pdf?rlkey=u3i5f8mi0lasxvzztt53tie73&dl=0",
  "quickbooks_bill_id": "300",
  "multi_invoice_group_id": "bill_553e6a3a647748159f0e975319cff3a1"
}