JkathBusiness Portal

Invoice Record

05-12-2026-027-INV-001

Dakota County Lumber
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

2503-948665

Total

$3,483.53

Invoice data

Detected vendor
Dakota County Lumber
Matched vendor
Dakota County Lumber
Matched alias
Dakota County Lumber
Category
Building Materials:Lumber
Category method
Single assignable category
Invoice date
03/07/2025
Due date
04/06/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Bill ID
321

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-027-INV-001
Run ID
05-12-2026-027
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Dakota County Lumber 2503-948665.pdf
Stored payloads

Claude parse payload

{
  "tax": 286.25,
  "notes": "Invoice is a 2-page customer copy. Order reference 2503-948527 (Bayer PO# 512966HH) is an internal order number; the invoice number is 2503-948665. Account 534, Job 40. Ship-to address is 2908 43rd Ave S, Minneapolis MN 55406. Delivery line item is included in subtotal so shipping is set to 0. Sales tax rate MN 9.025%. Payment method: Charge to Account. Buyer signature: Jesse Kath.",
  "terms": "Net 30",
  "total": 3483.53,
  "due_date": null,
  "shipping": 0,
  "subtotal": 3197.28,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 296.06,
      "unit_price": 296.06,
      "description": "2/8X6/8 1-3/8 FLUSH SOLID CORE, PRIMED HARDBOARD, POCKET DOOR, 4-9 POCKET TRIM INCLUDED (SO948527-000)"
    },
    {
      "qty": 1,
      "amount": 364.74,
      "unit_price": 364.74,
      "description": "2/4X6/8 1-3/8 2 PANEL, PRIMED STILE AND RAIL POCKET DOOR, 4-9 POCKET TRIM INCLUDED (SO948527-001)"
    },
    {
      "qty": 193,
      "amount": 862.71,
      "unit_price": 4.47,
      "description": "LFT-279A POPLAR BASE (1/2\"X4-1/4\") (SO948527-002)"
    },
    {
      "qty": 14,
      "amount": 934.5,
      "unit_price": 66.75,
      "description": "176A POPLAR CASING-16' (3/4\"X3-1/4\") (SO948527-003)"
    },
    {
      "qty": 3,
      "amount": 616.77,
      "unit_price": 205.59,
      "description": "3/0X6/8 1-3/8 FLUSH SOLID CORE, PRIMED HARDBOARD BYPASS DOOR (SO948527-004)"
    },
    {
      "qty": 2,
      "amount": 67.6,
      "unit_price": 33.8,
      "description": "5/0 BYPASS TRACK AND HARDWARE (SO948527-005)"
    },
    {
      "qty": 30,
      "amount": 29.4,
      "unit_price": 0.98,
      "description": "LFT-200A POPLAR BASE SHOE (1/2\"X3/4\") (SO948527-006)"
    },
    {
      "qty": 1,
      "amount": 25,
      "unit_price": 25,
      "description": "DELIVERY TRIP CHARGE"
    },
    {
      "qty": null,
      "amount": 0.5,
      "unit_price": null,
      "description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-03-07",
  "project_name": "JKATH DESIGN BUILD/43RD AVE",
  "document_type": "invoice",
  "invoice_number": "2503-948665",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
    "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
    "alias_name": "Dakota County Lumber",
    "canonical_name": "Dakota County Lumber",
    "category_count": 1,
    "category_options": [
      {
        "name": "Lumber",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
        "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
        "fully_qualified_name": "Building Materials:Lumber",
        "quickbooks_account_id": "111",
        "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
      }
    ],
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "normalized_alias_key": "dakota county lumber",
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "default_expense_account": "Lumber",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "3483.53",
    "due_date": "2025-04-06",
    "doc_number": "2503-948665",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "321",
    "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "321"
  }
}

Raw payload

{
  "run_id": "run_594bd3eabfc6479e8864a025f93b86a9",
  "source": "make.com",
  "run_key": "05-12-2026-027",
  "make_trace_id": "make-20260511_232719_376",
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota County Lumber 2503-948665.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABihw",
  "source_dropbox_rev": "016519746a9a97500000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "c31a0052a50a706c39ac2f8506b3baffc2ae0d2b3c92c9c5b7851475af643e8c",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota County Lumber 2503-948665.pdf",
  "multi_invoice_group_id": "bill_5335ff4ebcd1434497127667dc30e7c6",
  "processing_dropbox_rev": "0165197477cf61200000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "PDF contains a single two-page invoice (2503-948665) from Dakota County Lumber to JKATH Design Build & Reinvent. Page 1 lists all line items; Page 2 shows totals and payment summary. No multiple separate invoices detected.",
    "invoices": [
      {
        "tax": 286.25,
        "notes": "Invoice is a 2-page customer copy. Order reference 2503-948527 (Bayer PO# 512966HH) is an internal order number; the invoice number is 2503-948665. Account 534, Job 40. Ship-to address is 2908 43rd Ave S, Minneapolis MN 55406. Delivery line item is included in subtotal so shipping is set to 0. Sales tax rate MN 9.025%. Payment method: Charge to Account. Buyer signature: Jesse Kath.",
        "terms": "Net 30",
        "total": 3483.53,
        "due_date": null,
        "shipping": 0,
        "subtotal": 3197.28,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 296.06,
            "unit_price": 296.06,
            "description": "2/8X6/8 1-3/8 FLUSH SOLID CORE, PRIMED HARDBOARD, POCKET DOOR, 4-9 POCKET TRIM INCLUDED (SO948527-000)"
          },
          {
            "qty": 1,
            "amount": 364.74,
            "unit_price": 364.74,
            "description": "2/4X6/8 1-3/8 2 PANEL, PRIMED STILE AND RAIL POCKET DOOR, 4-9 POCKET TRIM INCLUDED (SO948527-001)"
          },
          {
            "qty": 193,
            "amount": 862.71,
            "unit_price": 4.47,
            "description": "LFT-279A POPLAR BASE (1/2\"X4-1/4\") (SO948527-002)"
          },
          {
            "qty": 14,
            "amount": 934.5,
            "unit_price": 66.75,
            "description": "176A POPLAR CASING-16' (3/4\"X3-1/4\") (SO948527-003)"
          },
          {
            "qty": 3,
            "amount": 616.77,
            "unit_price": 205.59,
            "description": "3/0X6/8 1-3/8 FLUSH SOLID CORE, PRIMED HARDBOARD BYPASS DOOR (SO948527-004)"
          },
          {
            "qty": 2,
            "amount": 67.6,
            "unit_price": 33.8,
            "description": "5/0 BYPASS TRACK AND HARDWARE (SO948527-005)"
          },
          {
            "qty": 30,
            "amount": 29.4,
            "unit_price": 0.98,
            "description": "LFT-200A POPLAR BASE SHOE (1/2\"X3/4\") (SO948527-006)"
          },
          {
            "qty": 1,
            "amount": 25,
            "unit_price": 25,
            "description": "DELIVERY TRIP CHARGE"
          },
          {
            "qty": null,
            "amount": 0.5,
            "unit_price": null,
            "description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
          }
        ],
        "vendor_name": "Dakota County Lumber",
        "invoice_date": "2025-03-07",
        "project_name": "JKATH DESIGN BUILD/43RD AVE",
        "document_type": "invoice",
        "invoice_number": "2503-948665",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota County Lumber 2503-948665.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota County Lumber 2503-948665.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "3483.53",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-06",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-027-INV-001",
  "vendor_name": "Dakota County Lumber",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5656",
  "invoice_date": "2025-03-07",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260511_232719_376",
  "output_tokens": "1076",
  "bill_import_id": "bill_5335ff4ebcd1434497127667dc30e7c6",
  "invoice_number": "2503-948665",
  "vendor_due_date": null,
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "claude_message_id": "msg_01MgoivFwYsgjyRuDAqGJA6T",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
  "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
  "process_key": "05-12-2026-027-INV-001",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_5335ff4ebcd1434497127667dc30e7c6",
  "canonical_name": "Dakota County Lumber",
  "category_count": 1,
  "invoice_number": "2503-948665",
  "category_options": [
    {
      "name": "Lumber",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
      "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
      "fully_qualified_name": "Building Materials:Lumber",
      "quickbooks_account_id": "111",
      "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
    }
  ],
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  },
  "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
  "normalized_alias_key": "dakota county lumber",
  "quickbooks_vendor_id": "15",
  "default_expense_account": "Lumber",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-027-INV-001",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_5335ff4ebcd1434497127667dc30e7c6",
  "invoice_number": "2503-948665",
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "quickbooks_vendor_id": "15",
  "quickbooks_account_id": "111",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-027-INV-001",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_5335ff4ebcd1434497127667dc30e7c6",
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "quickbooks_bill_id": "321",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "3483.53",
    "due_date": "2025-04-06",
    "doc_number": "2503-948665",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "321"
  },
  "quickbooks_account_id": "111",
  "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-027-INV-001",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_5335ff4ebcd1434497127667dc30e7c6",
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "321"
  },
  "quickbooks_bill_id": "321"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-027-INV-001",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_5335ff4ebcd1434497127667dc30e7c6",
  "final_file_name": "DakotaCountyLumber_INV-2503-948665.pdf",
  "source_file_name": "Dakota County Lumber 2503-948665.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/xz0ophz3v1icsgvw8xt31/DakotaCountyLumber_INV-2503-948665.pdf?rlkey=40s17njs66b9x76un8r299kmn&dl=0",
  "quickbooks_bill_id": "321",
  "multi_invoice_group_id": "bill_5335ff4ebcd1434497127667dc30e7c6"
}