JkathBusiness Portal

Invoice Record

05-12-2026-027-INV-015

Dakota County Lumber
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

2503-948766

Total

$640.19

Invoice data

Detected vendor
Dakota County Lumber
Matched vendor
Dakota County Lumber
Matched alias
Dakota County Lumber
Category
Building Materials:Lumber
Category method
Single assignable category
Invoice date
03/10/2025
Due date
04/09/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Bill ID
328

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-027-INV-015
Run ID
05-12-2026-027
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Dakota Cty Lumber 2503-948766.pdf
Stored payloads

Claude parse payload

{
  "tax": 50.88,
  "notes": "Invoice number 2503-948766 is the printed invoice number. There is also an internal order number 2503-948723 referenced in the line items section. Delivery trip charge is included as a line item in the subtotal, so shipping is set to 0. Terms inferred as Net 30 from the statement 'Due 30 days from statement.' The ship-to address is 2848 W River Parkway, Minneapolis MN 55406. Buyer signed as Jesse Kath. Charge to account: 640.19.",
  "terms": "Net 30",
  "total": 640.19,
  "due_date": null,
  "shipping": 0,
  "subtotal": 589.31,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 28.56,
      "unit_price": 28.56,
      "description": "6X6X8 SYP GROUND CONTACT (Item: 668T)"
    },
    {
      "qty": 45,
      "amount": 185.85,
      "unit_price": 4.13,
      "description": "2X4-8' SPF (Item: 248S)"
    },
    {
      "qty": 20,
      "amount": 142.4,
      "unit_price": 7.12,
      "description": "2X6-8' SPF (Item: 268S)"
    },
    {
      "qty": 4,
      "amount": 181,
      "unit_price": 45.25,
      "description": "4X8-3/4\" CDX PLYWOOD (Item: 34CD)"
    },
    {
      "qty": 4,
      "amount": 26,
      "unit_price": 6.5,
      "description": "28OZ. DAP 4000 SUBFLOOR ADHESIVE (Item: 14CA)"
    },
    {
      "qty": 1,
      "amount": 25,
      "unit_price": 25,
      "description": "DELIVERY TRIP CHARGE"
    },
    {
      "qty": null,
      "amount": 0.5,
      "unit_price": null,
      "description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-03-10",
  "project_name": "JKATH DESIGN/W RIVER PKWY",
  "document_type": "invoice",
  "invoice_number": "2503-948766",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
    "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
    "alias_name": "Dakota County Lumber",
    "canonical_name": "Dakota County Lumber",
    "category_count": 1,
    "category_options": [
      {
        "name": "Lumber",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
        "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
        "fully_qualified_name": "Building Materials:Lumber",
        "quickbooks_account_id": "111",
        "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
      }
    ],
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "normalized_alias_key": "dakota county lumber",
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "default_expense_account": "Lumber",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "640.19",
    "due_date": "2025-04-09",
    "doc_number": "2503-948766",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "328",
    "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "328"
  }
}

Raw payload

{
  "run_id": "run_594bd3eabfc6479e8864a025f93b86a9",
  "source": "make.com",
  "run_key": "05-12-2026-027",
  "make_trace_id": "make-20260511_232719_376",
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2503-948766.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABihA",
  "source_dropbox_rev": "016519746c243ec00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "b999e5dacbddf9264abc3a9a2f10c4cf3c51ba08c0391f8043c25b01e12c7687",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2503-948766.pdf",
  "multi_invoice_group_id": "bill_a108b539bd0d4416bff47c200b809d33",
  "processing_dropbox_rev": "016519757d450a700000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF from Dakota County Lumber. The document is a customer copy. Account number 534, Job 41. Salesperson: AT. Cashier: DB. Branch: 1000.",
    "invoices": [
      {
        "tax": 50.88,
        "notes": "Invoice number 2503-948766 is the printed invoice number. There is also an internal order number 2503-948723 referenced in the line items section. Delivery trip charge is included as a line item in the subtotal, so shipping is set to 0. Terms inferred as Net 30 from the statement 'Due 30 days from statement.' The ship-to address is 2848 W River Parkway, Minneapolis MN 55406. Buyer signed as Jesse Kath. Charge to account: 640.19.",
        "terms": "Net 30",
        "total": 640.19,
        "due_date": null,
        "shipping": 0,
        "subtotal": 589.31,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 1,
            "amount": 28.56,
            "unit_price": 28.56,
            "description": "6X6X8 SYP GROUND CONTACT (Item: 668T)"
          },
          {
            "qty": 45,
            "amount": 185.85,
            "unit_price": 4.13,
            "description": "2X4-8' SPF (Item: 248S)"
          },
          {
            "qty": 20,
            "amount": 142.4,
            "unit_price": 7.12,
            "description": "2X6-8' SPF (Item: 268S)"
          },
          {
            "qty": 4,
            "amount": 181,
            "unit_price": 45.25,
            "description": "4X8-3/4\" CDX PLYWOOD (Item: 34CD)"
          },
          {
            "qty": 4,
            "amount": 26,
            "unit_price": 6.5,
            "description": "28OZ. DAP 4000 SUBFLOOR ADHESIVE (Item: 14CA)"
          },
          {
            "qty": 1,
            "amount": 25,
            "unit_price": 25,
            "description": "DELIVERY TRIP CHARGE"
          },
          {
            "qty": null,
            "amount": 0.5,
            "unit_price": null,
            "description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
          }
        ],
        "vendor_name": "Dakota County Lumber",
        "invoice_date": "2025-03-10",
        "project_name": "JKATH DESIGN/W RIVER PKWY",
        "document_type": "invoice",
        "invoice_number": "2503-948766",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2503-948766.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2503-948766.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "640.19",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-09",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-027-INV-015",
  "vendor_name": "Dakota County Lumber",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3508",
  "invoice_date": "2025-03-10",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260511_232719_376",
  "output_tokens": "747",
  "bill_import_id": "bill_a108b539bd0d4416bff47c200b809d33",
  "invoice_number": "2503-948766",
  "vendor_due_date": null,
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "claude_message_id": "msg_01VV1qKbTxy36Zao8mfgPEcT",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
  "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
  "process_key": "05-12-2026-027-INV-015",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_a108b539bd0d4416bff47c200b809d33",
  "canonical_name": "Dakota County Lumber",
  "category_count": 1,
  "invoice_number": "2503-948766",
  "category_options": [
    {
      "name": "Lumber",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
      "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
      "fully_qualified_name": "Building Materials:Lumber",
      "quickbooks_account_id": "111",
      "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
    }
  ],
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  },
  "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
  "normalized_alias_key": "dakota county lumber",
  "quickbooks_vendor_id": "15",
  "default_expense_account": "Lumber",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-027-INV-015",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_a108b539bd0d4416bff47c200b809d33",
  "invoice_number": "2503-948766",
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "quickbooks_vendor_id": "15",
  "quickbooks_account_id": "111",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-027-INV-015",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_a108b539bd0d4416bff47c200b809d33",
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "quickbooks_bill_id": "328",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "640.19",
    "due_date": "2025-04-09",
    "doc_number": "2503-948766",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "328"
  },
  "quickbooks_account_id": "111",
  "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-027-INV-015",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_a108b539bd0d4416bff47c200b809d33",
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "328"
  },
  "quickbooks_bill_id": "328"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-027-INV-015",
  "make_trace_id": "make-20260511_232719_376",
  "bill_import_id": "bill_a108b539bd0d4416bff47c200b809d33",
  "final_file_name": "DakotaCountyLumber_INV-2503-948766.pdf",
  "source_file_name": "Dakota Cty Lumber 2503-948766.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/lonk4t4sfdn2mgmqvg940/DakotaCountyLumber_INV-2503-948766.pdf?rlkey=mwhovuiuvmm0k8ekc9xp5dn9f&dl=0",
  "quickbooks_bill_id": "328",
  "multi_invoice_group_id": "bill_a108b539bd0d4416bff47c200b809d33"
}