JkathBusiness Portal

Invoice Record

05-12-2026-029-INV-002

Industrial Lumber & Plywood, Inc.
Back to run

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

51166-00

Total

$1,910.73

Invoice data

Matched alias
Industrial Lumber and Plywood
Category
Building Materials:Cabinet Materials
Category method
Single assignable category
Invoice date
03/18/2025
Due date
04/17/2025
Vendor terms
1% 10 Net 30
Jkath terms
Net 30
QB Bill ID
331

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-029-INV-002
Run ID
05-12-2026-029
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Industsrial Lumber Invoice_51166-00.pdf
Stored payloads

Claude parse payload

{
  "tax": 143.58,
  "notes": "Delivery charge is included as a line item in the subtotal; shipping field set to 0 to avoid double-counting. Cash discount of $17.67 available if paid within terms (1% 10 Net 30). Ship-to address is JKath LLC at 1408 Northland Drive Suite 304, Loading Dock 13, Mendota Heights, MN 55120. Sales rep: Greg Heber. PO Date: 2025-03-17. No project name stated on invoice.",
  "terms": "1% 10 Net 30",
  "total": 1910.73,
  "due_date": "2025-04-17",
  "shipping": 0,
  "subtotal": 1767.15,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 11,
      "amount": 46.2,
      "unit_price": 4.2,
      "description": "Alder Red 4/4 Superior 9'-10' H&M (Product #71)"
    },
    {
      "qty": 21,
      "amount": 208.95,
      "unit_price": 9.95,
      "description": "Oak White Rift 4/4 S&B 11'-12' H&M (Product #6002)"
    },
    {
      "qty": 7,
      "amount": 17.5,
      "unit_price": 2.5,
      "description": "Map S 4/4 S&B P/G 9'-10' H&M Red Leaf FND (Product #1477)"
    },
    {
      "qty": 21,
      "amount": 275.1,
      "unit_price": 13.1,
      "description": "Oak White Rift 6/4 S&B 7-12' H&M RL (Product #6050)"
    },
    {
      "qty": 31,
      "amount": 80.6,
      "unit_price": 2.6,
      "description": "Pine E Wh 4/4 Furn Grd 9'-10' H&M (Product #15481)"
    },
    {
      "qty": 1,
      "amount": 148.5,
      "unit_price": 148.5,
      "description": "Alder R PS 3/4 4X8 A1 MDF 48.5X96.5 TSCA Title VI CARB (Product #21030)"
    },
    {
      "qty": 1,
      "amount": 155.5,
      "unit_price": 155.5,
      "description": "Oak W Rift 3/4 4x8 A1 MDF Rift NO SAP Bk TSCA Title VI CARB (Product #25463)"
    },
    {
      "qty": 6,
      "amount": 588,
      "unit_price": 98,
      "description": "Map Nat 3/4 4X8 C2 VC 2SSG 1 STP 7 PLY TSCA Title VI CARB (Product #23361)"
    },
    {
      "qty": 1,
      "amount": 81.45,
      "unit_price": 81.45,
      "description": "Maple Nat 1/2 4X8 C2 VC 2SSG 1Ste TSCA Title VI CARB (Product #23324)"
    },
    {
      "qty": 1,
      "amount": 55.1,
      "unit_price": 55.1,
      "description": "Birch White PG2 3/4\" 4x8 C2 VC Premcore Plus TSCA VI (Product #21333PCP)"
    },
    {
      "qty": 1,
      "amount": 77.75,
      "unit_price": 77.75,
      "description": "MDF 3/4 4x8 MR50 EcoPlus West Pine 49x97 (Product #42600)"
    },
    {
      "qty": 1,
      "amount": 32.5,
      "unit_price": 32.5,
      "description": "Delivery Charge (Product #FUEL)"
    }
  ],
  "vendor_name": "Industrial Lumber & Plywood",
  "invoice_date": "2025-03-18",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "51166-00",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "cmp0l4pzi00014q9yk3kiu27n",
    "vendor_id": "vendor_industrial_lumber_plywood",
    "alias_name": "Industrial Lumber and Plywood",
    "canonical_name": "Industrial Lumber & Plywood, Inc.",
    "category_count": 1,
    "category_options": [
      {
        "name": "Cabinet Materials",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (92).",
        "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
        "fully_qualified_name": "Building Materials:Cabinet Materials",
        "quickbooks_account_id": "105",
        "vendor_expense_category_id": "cmp1bauu0001c13pfdae2p9pm"
      }
    ],
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "normalized_alias_key": "industrial lumber and plywood",
    "quickbooks_vendor_id": "80",
    "quickbooks_account_id": "105",
    "default_expense_account": "Cabinet Materials",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "80",
    "quickbooks_account_id": "105",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "1910.73",
    "due_date": "2025-04-17",
    "doc_number": "51166-00",
    "vendor_ref": "80",
    "account_ref": "105",
    "jkath_terms": "Net 30",
    "vendor_terms": "1% 10 Net 30",
    "quickbooks_bill_id": "331",
    "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "331"
  }
}

Raw payload

{
  "run_id": "run_1fa161ef00e449eb986f30d6504c6ebe",
  "source": "make.com",
  "run_key": "05-12-2026-029",
  "make_trace_id": "make-20260511_235430_260",
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industsrial Lumber Invoice_51166-00.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABieg",
  "source_dropbox_rev": "0165197a7f5710700000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "4ad591777c13521f8238f5d4e0bed143ad9a7ab9ec02014a650a3282b948af61",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industsrial Lumber Invoice_51166-00.pdf",
  "multi_invoice_group_id": "bill_ee9eefde622344289d499baf258c81a6",
  "processing_dropbox_rev": "0165197a97360f500000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice document. PDF is clean and machine-generated; OCR quality is high.",
    "invoices": [
      {
        "tax": 143.58,
        "notes": "Delivery charge is included as a line item in the subtotal; shipping field set to 0 to avoid double-counting. Cash discount of $17.67 available if paid within terms (1% 10 Net 30). Ship-to address is JKath LLC at 1408 Northland Drive Suite 304, Loading Dock 13, Mendota Heights, MN 55120. Sales rep: Greg Heber. PO Date: 2025-03-17. No project name stated on invoice.",
        "terms": "1% 10 Net 30",
        "total": 1910.73,
        "due_date": "2025-04-17",
        "shipping": 0,
        "subtotal": 1767.15,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.99,
          "project_name": 0,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 11,
            "amount": 46.2,
            "unit_price": 4.2,
            "description": "Alder Red 4/4 Superior 9'-10' H&M (Product #71)"
          },
          {
            "qty": 21,
            "amount": 208.95,
            "unit_price": 9.95,
            "description": "Oak White Rift 4/4 S&B 11'-12' H&M (Product #6002)"
          },
          {
            "qty": 7,
            "amount": 17.5,
            "unit_price": 2.5,
            "description": "Map S 4/4 S&B P/G 9'-10' H&M Red Leaf FND (Product #1477)"
          },
          {
            "qty": 21,
            "amount": 275.1,
            "unit_price": 13.1,
            "description": "Oak White Rift 6/4 S&B 7-12' H&M RL (Product #6050)"
          },
          {
            "qty": 31,
            "amount": 80.6,
            "unit_price": 2.6,
            "description": "Pine E Wh 4/4 Furn Grd 9'-10' H&M (Product #15481)"
          },
          {
            "qty": 1,
            "amount": 148.5,
            "unit_price": 148.5,
            "description": "Alder R PS 3/4 4X8 A1 MDF 48.5X96.5 TSCA Title VI CARB (Product #21030)"
          },
          {
            "qty": 1,
            "amount": 155.5,
            "unit_price": 155.5,
            "description": "Oak W Rift 3/4 4x8 A1 MDF Rift NO SAP Bk TSCA Title VI CARB (Product #25463)"
          },
          {
            "qty": 6,
            "amount": 588,
            "unit_price": 98,
            "description": "Map Nat 3/4 4X8 C2 VC 2SSG 1 STP 7 PLY TSCA Title VI CARB (Product #23361)"
          },
          {
            "qty": 1,
            "amount": 81.45,
            "unit_price": 81.45,
            "description": "Maple Nat 1/2 4X8 C2 VC 2SSG 1Ste TSCA Title VI CARB (Product #23324)"
          },
          {
            "qty": 1,
            "amount": 55.1,
            "unit_price": 55.1,
            "description": "Birch White PG2 3/4\" 4x8 C2 VC Premcore Plus TSCA VI (Product #21333PCP)"
          },
          {
            "qty": 1,
            "amount": 77.75,
            "unit_price": 77.75,
            "description": "MDF 3/4 4x8 MR50 EcoPlus West Pine 49x97 (Product #42600)"
          },
          {
            "qty": 1,
            "amount": 32.5,
            "unit_price": 32.5,
            "description": "Delivery Charge (Product #FUEL)"
          }
        ],
        "vendor_name": "Industrial Lumber & Plywood",
        "invoice_date": "2025-03-18",
        "project_name": null,
        "document_type": "invoice",
        "invoice_number": "51166-00",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industsrial Lumber Invoice_51166-00.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industsrial Lumber Invoice_51166-00.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "1910.73",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-17",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-029-INV-002",
  "vendor_name": "Industrial Lumber & Plywood",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3878",
  "invoice_date": "2025-03-18",
  "vendor_terms": "1% 10 Net 30",
  "make_trace_id": "make-20260511_235430_260",
  "output_tokens": "1153",
  "bill_import_id": "bill_ee9eefde622344289d499baf258c81a6",
  "invoice_number": "51166-00",
  "vendor_due_date": "2025-04-17",
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "claude_message_id": "msg_01W8UFaQcGoFMRph4NPcw1uu",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "cmp0l4pzi00014q9yk3kiu27n",
  "vendor_id": "vendor_industrial_lumber_plywood",
  "process_key": "05-12-2026-029-INV-002",
  "vendor_name": "Industrial Lumber & Plywood",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_ee9eefde622344289d499baf258c81a6",
  "canonical_name": "Industrial Lumber & Plywood, Inc.",
  "category_count": 1,
  "invoice_number": "51166-00",
  "category_options": [
    {
      "name": "Cabinet Materials",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Cabinet Materials (92).",
      "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
      "fully_qualified_name": "Building Materials:Cabinet Materials",
      "quickbooks_account_id": "105",
      "vendor_expense_category_id": "cmp1bauu0001c13pfdae2p9pm"
    }
  ],
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Cabinet Materials",
    "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "quickbooks_account_id": "105",
    "selected_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
    "selected_expense_category_name": "Cabinet Materials"
  },
  "expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62",
  "normalized_alias_key": "industrial lumber and plywood",
  "quickbooks_vendor_id": "80",
  "default_expense_account": "Cabinet Materials",
  "missing_category_options": false
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-029-INV-002",
  "vendor_name": "Industrial Lumber & Plywood, Inc.",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_ee9eefde622344289d499baf258c81a6",
  "invoice_number": "51166-00",
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "quickbooks_vendor_id": "80",
  "quickbooks_account_id": "105",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-029-INV-002",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_ee9eefde622344289d499baf258c81a6",
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "quickbooks_bill_id": "331",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "1910.73",
    "due_date": "2025-04-17",
    "doc_number": "51166-00",
    "vendor_ref": "80",
    "account_ref": "105",
    "jkath_terms": "Net 30",
    "vendor_terms": "1% 10 Net 30",
    "quickbooks_bill_id": "331"
  },
  "quickbooks_account_id": "105",
  "resolved_expense_category_id": "cat_8d2d70e75bdd439fb2060c07463e1a62"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-029-INV-002",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_ee9eefde622344289d499baf258c81a6",
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "331"
  },
  "quickbooks_bill_id": "331"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-029-INV-002",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_ee9eefde622344289d499baf258c81a6",
  "final_file_name": "IndustrialLumber&PlywoodInc_INV-51166-00.pdf",
  "source_file_name": "Industsrial Lumber Invoice_51166-00.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/k7i59dtlb9v6277cvdqt9/IndustrialLumber-PlywoodInc_INV-51166-00.pdf?rlkey=x3ywwq4lm666oh5dfxlls5lcv&dl=0",
  "quickbooks_bill_id": "331",
  "multi_invoice_group_id": "bill_ee9eefde622344289d499baf258c81a6"
}