Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
1775
Total
$2,108.20
Invoice data
- Detected vendor
- DLM Plumbing
- Matched vendor
- DLM Plumbing
- Matched alias
- DLM Plumbing
- Category
- Building Services:Plumbing
- Category method
- Claude category selection
- Invoice date
- 03/17/2025
- Due date
- 04/16/2025
- Vendor terms
- Net 15
- Jkath terms
- Net 30
- QB Bill ID
- 333
Category reason
The invoice from DLM Plumbing covers both materials and services (labor) for a completed plumbing installation, including final inspection. The line item explicitly references 'materials and services provided' with everything installed and working, indicating this is primarily a service-oriented engagement. The category mapped from 'Building Services:Plumbing' (quickbooks_account_id=136, 35 historical uses) is a stronger fit than 'Building Materials:Plumbing' (quickbooks_account_id=113, 1 historical use), given the combined nature of the work and the higher historical usage frequency for service-type plumbing invoices.
File result
- Final file
- DLMPlumbing_INV-1775.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-029-INV-005
- Run ID
- 05-12-2026-029
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice_1775_from_DLM_Plumbing.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "This is the remaining balance invoice referencing original bid #1338 with a total bid amount of $10,541.00. Job address is 5503 Lakeview Drive, Edina, MN. Billed to Jkath at 1408 Northland Drive, Suite 304, Mendota Heights, MN 55120. An 8% late fee applies after 30 days from billing date.",
"terms": "Net 15",
"total": 2108.2,
"due_date": "2025-04-01",
"shipping": 0,
"subtotal": 2108.2,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 2108.2,
"unit_price": null,
"description": "Bid 1338 - Remaining balance of original bid amount of $10,541.00 for materials and services provided. Everything is installed and working as it should be. Final inspection has been completed."
}
],
"vendor_name": "DLM Plumbing",
"invoice_date": "2025-03-17",
"project_name": "Lakeview Drive",
"document_type": "invoice",
"invoice_number": "1775",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_46f2641117bd4272a26bb9af561884d4",
"vendor_id": "vend_32904b9a2da2434fb34f07c541e1995a",
"alias_name": "DLM Plumbing",
"canonical_name": "DLM Plumbing",
"category_count": 2,
"category_options": [
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (1).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1bax1s002m13pfs5gclly7"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (35).",
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"fully_qualified_name": "Building Services:Plumbing",
"quickbooks_account_id": "136",
"vendor_expense_category_id": "cmp1bax47002o13pfimzofqof"
}
],
"expense_category_id": null,
"normalized_alias_key": "dlm plumbing",
"quickbooks_vendor_id": "19",
"quickbooks_account_id": null,
"default_expense_account": null,
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"reason": "The invoice from DLM Plumbing covers both materials and services (labor) for a completed plumbing installation, including final inspection. The line item explicitly references 'materials and services provided' with everything installed and working, indicating this is primarily a service-oriented engagement. The category mapped from 'Building Services:Plumbing' (quickbooks_account_id=136, 35 historical uses) is a stronger fit than 'Building Materials:Plumbing' (quickbooks_account_id=113, 1 historical use), given the combined nature of the work and the higher historical usage frequency for service-type plumbing invoices.",
"confidence": 0.82,
"category_name": "Plumbing",
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"quickbooks_account_id": "136",
"selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"selected_expense_category_name": "Plumbing"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "19",
"quickbooks_account_id": "136",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "multi_category_direct",
"total": "2108.20",
"due_date": "2025-04-16",
"doc_number": "1775",
"vendor_ref": "19",
"account_ref": "136",
"jkath_terms": "Net 30",
"vendor_terms": "Net 15",
"quickbooks_bill_id": "333",
"resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
},
"attachment_uploaded": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "333"
}
}Raw payload
{
"run_id": "run_1fa161ef00e449eb986f30d6504c6ebe",
"source": "make.com",
"run_key": "05-12-2026-029",
"make_trace_id": "make-20260511_235430_260",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1775_from_DLM_Plumbing.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABifQ",
"source_dropbox_rev": "0165197a7fade8f00000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "3eac7d58876b80a31c405a478a109db6f9adf68ba8a46b018747d5aef1b97739",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1775_from_DLM_Plumbing.pdf",
"multi_invoice_group_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"processing_dropbox_rev": "0165197ac3608c200000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice PDF. Clear and legible document with no OCR issues.",
"invoices": [
{
"tax": 0,
"notes": "This is the remaining balance invoice referencing original bid #1338 with a total bid amount of $10,541.00. Job address is 5503 Lakeview Drive, Edina, MN. Billed to Jkath at 1408 Northland Drive, Suite 304, Mendota Heights, MN 55120. An 8% late fee applies after 30 days from billing date.",
"terms": "Net 15",
"total": 2108.2,
"due_date": "2025-04-01",
"shipping": 0,
"subtotal": 2108.2,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": null,
"amount": 2108.2,
"unit_price": null,
"description": "Bid 1338 - Remaining balance of original bid amount of $10,541.00 for materials and services provided. Everything is installed and working as it should be. Final inspection has been completed."
}
],
"vendor_name": "DLM Plumbing",
"invoice_date": "2025-03-17",
"project_name": "Lakeview Drive",
"document_type": "invoice",
"invoice_number": "1775",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1775_from_DLM_Plumbing.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1775_from_DLM_Plumbing.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "2108.20",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-04-16",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-029-INV-005",
"vendor_name": "DLM Plumbing",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3204",
"invoice_date": "2025-03-17",
"vendor_terms": "Net 15",
"make_trace_id": "make-20260511_235430_260",
"output_tokens": "450",
"bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"invoice_number": "1775",
"vendor_due_date": "2025-04-01",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"claude_message_id": "msg_017Fpit1damw8dohx9Gk5eE7",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/11/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_46f2641117bd4272a26bb9af561884d4",
"vendor_id": "vend_32904b9a2da2434fb34f07c541e1995a",
"process_key": "05-12-2026-029-INV-005",
"vendor_name": "DLM Plumbing",
"make_trace_id": "make-20260511_235430_260",
"bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"canonical_name": "DLM Plumbing",
"category_count": 2,
"invoice_number": "1775",
"category_options": [
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (1).",
"expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
"fully_qualified_name": "Building Materials:Plumbing",
"quickbooks_account_id": "113",
"vendor_expense_category_id": "cmp1bax1s002m13pfs5gclly7"
},
{
"name": "Plumbing",
"notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (35).",
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"fully_qualified_name": "Building Services:Plumbing",
"quickbooks_account_id": "136",
"vendor_expense_category_id": "cmp1bax47002o13pfimzofqof"
}
],
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"expense_category_id": null,
"normalized_alias_key": "dlm plumbing",
"quickbooks_vendor_id": "19",
"default_expense_account": null,
"missing_category_options": false
}Time
05/11/2026
Event
CATEGORY SELECTION COMPLETED
Message
Expense category selected for bill import.
Payload
{
"message": "Claude selected an expense category from allowed portal options.",
"process_key": "05-12-2026-029-INV-005",
"vendor_name": "DLM Plumbing",
"category_name": "Plumbing",
"make_trace_id": "make-20260511_235430_260",
"bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"selection_payload": {
"reason": "The invoice from DLM Plumbing covers both materials and services (labor) for a completed plumbing installation, including final inspection. The line item explicitly references 'materials and services provided' with everything installed and working, indicating this is primarily a service-oriented engagement. The category mapped from 'Building Services:Plumbing' (quickbooks_account_id=136, 35 historical uses) is a stronger fit than 'Building Materials:Plumbing' (quickbooks_account_id=113, 1 historical use), given the combined nature of the work and the higher historical usage frequency for service-type plumbing invoices.",
"confidence": 0.82,
"selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"selected_expense_category_name": "Plumbing"
},
"expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
"quickbooks_account_id": "136"
}Time
05/11/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-029-INV-005",
"vendor_name": "DLM Plumbing",
"make_trace_id": "make-20260511_235430_260",
"bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"invoice_number": "1775",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"quickbooks_vendor_id": "19",
"quickbooks_account_id": "136",
"existing_quickbooks_bill_id": null
}Time
05/11/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "multi_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-029-INV-005",
"make_trace_id": "make-20260511_235430_260",
"bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"quickbooks_bill_id": "333",
"quickbooks_payload": {
"path": "multi_category_direct",
"total": "2108.20",
"due_date": "2025-04-16",
"doc_number": "1775",
"vendor_ref": "19",
"account_ref": "136",
"jkath_terms": "Net 30",
"vendor_terms": "Net 15",
"quickbooks_bill_id": "333"
},
"quickbooks_account_id": "136",
"resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
}Time
05/11/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "multi_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-029-INV-005",
"make_trace_id": "make-20260511_235430_260",
"bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"attachment_payload": {
"path": "multi_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "333"
},
"quickbooks_bill_id": "333"
}Time
05/11/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "multi_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-029-INV-005",
"make_trace_id": "make-20260511_235430_260",
"bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
"final_file_name": "DLMPlumbing_INV-1775.pdf",
"source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/e7ckxlm9n6agdolvpr9lm/DLMPlumbing_INV-1775.pdf?rlkey=lr1683rw8ygy0l31gu55b4gfx&dl=0",
"quickbooks_bill_id": "333",
"multi_invoice_group_id": "bill_336593fa3daa4e078bdf1ee27019b8d5"
}