JkathBusiness Portal

Invoice Record

05-12-2026-029-INV-005

DLM Plumbing
Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

1775

Total

$2,108.20

Invoice data

Detected vendor
DLM Plumbing
Matched vendor
DLM Plumbing
Matched alias
DLM Plumbing
Category
Building Services:Plumbing
Category method
Claude category selection
Invoice date
03/17/2025
Due date
04/16/2025
Vendor terms
Net 15
Jkath terms
Net 30
QB Bill ID
333

Category reason

The invoice from DLM Plumbing covers both materials and services (labor) for a completed plumbing installation, including final inspection. The line item explicitly references 'materials and services provided' with everything installed and working, indicating this is primarily a service-oriented engagement. The category mapped from 'Building Services:Plumbing' (quickbooks_account_id=136, 35 historical uses) is a stronger fit than 'Building Materials:Plumbing' (quickbooks_account_id=113, 1 historical use), given the combined nature of the work and the higher historical usage frequency for service-type plumbing invoices.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-029-INV-005
Run ID
05-12-2026-029
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Invoice_1775_from_DLM_Plumbing.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "This is the remaining balance invoice referencing original bid #1338 with a total bid amount of $10,541.00. Job address is 5503 Lakeview Drive, Edina, MN. Billed to Jkath at 1408 Northland Drive, Suite 304, Mendota Heights, MN 55120. An 8% late fee applies after 30 days from billing date.",
  "terms": "Net 15",
  "total": 2108.2,
  "due_date": "2025-04-01",
  "shipping": 0,
  "subtotal": 2108.2,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": 2108.2,
      "unit_price": null,
      "description": "Bid 1338 - Remaining balance of original bid amount of $10,541.00 for materials and services provided. Everything is installed and working as it should be. Final inspection has been completed."
    }
  ],
  "vendor_name": "DLM Plumbing",
  "invoice_date": "2025-03-17",
  "project_name": "Lakeview Drive",
  "document_type": "invoice",
  "invoice_number": "1775",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_46f2641117bd4272a26bb9af561884d4",
    "vendor_id": "vend_32904b9a2da2434fb34f07c541e1995a",
    "alias_name": "DLM Plumbing",
    "canonical_name": "DLM Plumbing",
    "category_count": 2,
    "category_options": [
      {
        "name": "Plumbing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (1).",
        "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
        "fully_qualified_name": "Building Materials:Plumbing",
        "quickbooks_account_id": "113",
        "vendor_expense_category_id": "cmp1bax1s002m13pfs5gclly7"
      },
      {
        "name": "Plumbing",
        "notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (35).",
        "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
        "fully_qualified_name": "Building Services:Plumbing",
        "quickbooks_account_id": "136",
        "vendor_expense_category_id": "cmp1bax47002o13pfimzofqof"
      }
    ],
    "expense_category_id": null,
    "normalized_alias_key": "dlm plumbing",
    "quickbooks_vendor_id": "19",
    "quickbooks_account_id": null,
    "default_expense_account": null,
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "reason": "The invoice from DLM Plumbing covers both materials and services (labor) for a completed plumbing installation, including final inspection. The line item explicitly references 'materials and services provided' with everything installed and working, indicating this is primarily a service-oriented engagement. The category mapped from 'Building Services:Plumbing' (quickbooks_account_id=136, 35 historical uses) is a stronger fit than 'Building Materials:Plumbing' (quickbooks_account_id=113, 1 historical use), given the combined nature of the work and the higher historical usage frequency for service-type plumbing invoices.",
    "confidence": 0.82,
    "category_name": "Plumbing",
    "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "quickbooks_account_id": "136",
    "selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "selected_expense_category_name": "Plumbing"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "19",
    "quickbooks_account_id": "136",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "multi_category_direct",
    "total": "2108.20",
    "due_date": "2025-04-16",
    "doc_number": "1775",
    "vendor_ref": "19",
    "account_ref": "136",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 15",
    "quickbooks_bill_id": "333",
    "resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
  },
  "attachment_uploaded": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "333"
  }
}

Raw payload

{
  "run_id": "run_1fa161ef00e449eb986f30d6504c6ebe",
  "source": "make.com",
  "run_key": "05-12-2026-029",
  "make_trace_id": "make-20260511_235430_260",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1775_from_DLM_Plumbing.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABifQ",
  "source_dropbox_rev": "0165197a7fade8f00000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "3eac7d58876b80a31c405a478a109db6f9adf68ba8a46b018747d5aef1b97739",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1775_from_DLM_Plumbing.pdf",
  "multi_invoice_group_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "processing_dropbox_rev": "0165197ac3608c200000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice PDF. Clear and legible document with no OCR issues.",
    "invoices": [
      {
        "tax": 0,
        "notes": "This is the remaining balance invoice referencing original bid #1338 with a total bid amount of $10,541.00. Job address is 5503 Lakeview Drive, Edina, MN. Billed to Jkath at 1408 Northland Drive, Suite 304, Mendota Heights, MN 55120. An 8% late fee applies after 30 days from billing date.",
        "terms": "Net 15",
        "total": 2108.2,
        "due_date": "2025-04-01",
        "shipping": 0,
        "subtotal": 2108.2,
        "confidence": {
          "total": 1,
          "vendor_name": 1,
          "invoice_date": 1,
          "project_name": 1,
          "invoice_number": 1
        },
        "line_items": [
          {
            "qty": null,
            "amount": 2108.2,
            "unit_price": null,
            "description": "Bid 1338 - Remaining balance of original bid amount of $10,541.00 for materials and services provided. Everything is installed and working as it should be. Final inspection has been completed."
          }
        ],
        "vendor_name": "DLM Plumbing",
        "invoice_date": "2025-03-17",
        "project_name": "Lakeview Drive",
        "document_type": "invoice",
        "invoice_number": "1775",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1775_from_DLM_Plumbing.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1775_from_DLM_Plumbing.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "2108.20",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-04-16",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-029-INV-005",
  "vendor_name": "DLM Plumbing",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3204",
  "invoice_date": "2025-03-17",
  "vendor_terms": "Net 15",
  "make_trace_id": "make-20260511_235430_260",
  "output_tokens": "450",
  "bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "invoice_number": "1775",
  "vendor_due_date": "2025-04-01",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "claude_message_id": "msg_017Fpit1damw8dohx9Gk5eE7",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/11/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_46f2641117bd4272a26bb9af561884d4",
  "vendor_id": "vend_32904b9a2da2434fb34f07c541e1995a",
  "process_key": "05-12-2026-029-INV-005",
  "vendor_name": "DLM Plumbing",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "canonical_name": "DLM Plumbing",
  "category_count": 2,
  "invoice_number": "1775",
  "category_options": [
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Plumbing (1).",
      "expense_category_id": "cat_173f2c1a36d74231bf0b9d9c755c7b0d",
      "fully_qualified_name": "Building Materials:Plumbing",
      "quickbooks_account_id": "113",
      "vendor_expense_category_id": "cmp1bax1s002m13pfs5gclly7"
    },
    {
      "name": "Plumbing",
      "notes": "Mapped from JKath historical QuickBooks export: Building Services:Plumbing (35).",
      "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
      "fully_qualified_name": "Building Services:Plumbing",
      "quickbooks_account_id": "136",
      "vendor_expense_category_id": "cmp1bax47002o13pfimzofqof"
    }
  ],
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "expense_category_id": null,
  "normalized_alias_key": "dlm plumbing",
  "quickbooks_vendor_id": "19",
  "default_expense_account": null,
  "missing_category_options": false
}

Time

05/11/2026

Event

CATEGORY SELECTION COMPLETED

Message

Expense category selected for bill import.

Payload
{
  "message": "Claude selected an expense category from allowed portal options.",
  "process_key": "05-12-2026-029-INV-005",
  "vendor_name": "DLM Plumbing",
  "category_name": "Plumbing",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "selection_payload": {
    "reason": "The invoice from DLM Plumbing covers both materials and services (labor) for a completed plumbing installation, including final inspection. The line item explicitly references 'materials and services provided' with everything installed and working, indicating this is primarily a service-oriented engagement. The category mapped from 'Building Services:Plumbing' (quickbooks_account_id=136, 35 historical uses) is a stronger fit than 'Building Materials:Plumbing' (quickbooks_account_id=113, 1 historical use), given the combined nature of the work and the higher historical usage frequency for service-type plumbing invoices.",
    "confidence": 0.82,
    "selected_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
    "selected_expense_category_name": "Plumbing"
  },
  "expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d",
  "quickbooks_account_id": "136"
}

Time

05/11/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-029-INV-005",
  "vendor_name": "DLM Plumbing",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "invoice_number": "1775",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "quickbooks_vendor_id": "19",
  "quickbooks_account_id": "136",
  "existing_quickbooks_bill_id": null
}

Time

05/11/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "multi_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-029-INV-005",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "quickbooks_bill_id": "333",
  "quickbooks_payload": {
    "path": "multi_category_direct",
    "total": "2108.20",
    "due_date": "2025-04-16",
    "doc_number": "1775",
    "vendor_ref": "19",
    "account_ref": "136",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 15",
    "quickbooks_bill_id": "333"
  },
  "quickbooks_account_id": "136",
  "resolved_expense_category_id": "cat_f04b0af5b00a42c3a31351bad4d75f5d"
}

Time

05/11/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "multi_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-029-INV-005",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "attachment_payload": {
    "path": "multi_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "333"
  },
  "quickbooks_bill_id": "333"
}

Time

05/11/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "multi_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-029-INV-005",
  "make_trace_id": "make-20260511_235430_260",
  "bill_import_id": "bill_336593fa3daa4e078bdf1ee27019b8d5",
  "final_file_name": "DLMPlumbing_INV-1775.pdf",
  "source_file_name": "Invoice_1775_from_DLM_Plumbing.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/e7ckxlm9n6agdolvpr9lm/DLMPlumbing_INV-1775.pdf?rlkey=lr1683rw8ygy0l31gu55b4gfx&dl=0",
  "quickbooks_bill_id": "333",
  "multi_invoice_group_id": "bill_336593fa3daa4e078bdf1ee27019b8d5"
}