Bill Created Successfully
QuickBooks Bill created successfully. Source file attached to the Bill.
Status
Created in QB
Invoice
2503-950412
Total
$219.30
Invoice data
- Detected vendor
- Dakota County Lumber
- Matched vendor
- Dakota County Lumber
- Matched alias
- Dakota County Lumber
- Category
- Building Materials:Lumber
- Category method
- Single assignable category
- Invoice date
- 03/28/2025
- Due date
- 04/27/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Bill ID
- 394
Category reason
Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.
File result
- Final file
- DakotaCountyLumber_INV-2503-950412.pdf
- Outcome
- processed
- Details
- QuickBooks Bill created successfully. Source file attached to the Bill.
Processing Context
- Invoice ID
- 05-12-2026-036-INV-017
- Run ID
- 05-12-2026-036
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Dakota Cty Lumber 2503-950412.pdf
Stored payloads
Claude parse payload
{
"tax": 18.15,
"notes": "Invoice references Order 2503-950189 (Bayer Built PO#514020AT) as the source sales order. Invoice number is 2503-950412. Job account 534, Job 41. Payment charged to account. Buyer signature: Jesse Kath. Terms stated as 'Due 30 days from statement' with 1.5% per month finance charge on past due balances.",
"terms": "Net 30",
"total": 219.3,
"due_date": null,
"shipping": 0,
"subtotal": 201.15,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 32.96,
"unit_price": 32.96,
"description": "3/0 JOHNSON POCKET DOOR TRACK (SO950189-000)"
},
{
"qty": 1,
"amount": 17.95,
"unit_price": 17.95,
"description": "POCKET DOOR HARDWARE (JOHNSON #1500 SERIES) (SO950189-001)"
},
{
"qty": 2,
"amount": 150.24,
"unit_price": 75.12,
"description": "POCKET DOOR SOFT CLOSE/OPEN (JOHNSON 1060) (SO950189-002)"
}
],
"vendor_name": "Dakota County Lumber",
"invoice_date": "2025-03-28",
"project_name": "JKATH DESIGN/W RIVER PKWY",
"document_type": "invoice",
"invoice_number": "2503-950412",
"is_billable_invoice": true
}Vendor match payload
{
"alias_lookup": {
"found": true,
"alias_id": "alias_5c621a008e474b48809d367640f6ce54",
"vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
"alias_name": "Dakota County Lumber",
"canonical_name": "Dakota County Lumber",
"category_count": 1,
"category_options": [
{
"name": "Lumber",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
"expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"fully_qualified_name": "Building Materials:Lumber",
"quickbooks_account_id": "111",
"vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
}
],
"expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"normalized_alias_key": "dakota county lumber",
"quickbooks_vendor_id": "15",
"quickbooks_account_id": "111",
"default_expense_account": "Lumber",
"invoice_processing_notes": null,
"missing_category_options": false
},
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Lumber",
"expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"quickbooks_account_id": "111",
"selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"selected_expense_category_name": "Lumber"
}
}QB payload
{
"lookup": {
"quickbooks_vendor_id": "15",
"quickbooks_account_id": "111",
"existing_quickbooks_bill_id": null
},
"bill_created": {
"path": "single_category_direct",
"total": "219.30",
"due_date": "2025-04-27",
"doc_number": "2503-950412",
"vendor_ref": "15",
"account_ref": "111",
"jkath_terms": "Net 30",
"vendor_terms": "Net 30",
"quickbooks_bill_id": "394",
"resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
},
"attachment_uploaded": {
"path": "single_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "394"
}
}Raw payload
{
"run_id": "run_cb99da4433154d8a89bd42b68c985da8",
"source": "make.com",
"run_key": "05-12-2026-036",
"make_trace_id": "make-20260512_015845_054",
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2503-950412.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjeg",
"source_dropbox_rev": "016519964b071e700000003549f4393",
"multi_invoice_count": 1,
"multi_invoice_index": 1,
"source_content_hash": "42d337a8986322d1ec7aebdeb5dc518adab5beda56d7e741e3e42389ce143e8b",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2503-950412.pdf",
"multi_invoice_group_id": "bill_5da805d8cc80463c82e0069e2004e581",
"processing_dropbox_rev": "01651997565e50d00000003549f4393",
"multi_invoice_source_payload": {
"notes": "Single invoice in this PDF from Dakota County Lumber. The document references an internal sales order number (2503-950189) distinct from the invoice number (2503-950412).",
"invoices": [
{
"tax": 18.15,
"notes": "Invoice references Order 2503-950189 (Bayer Built PO#514020AT) as the source sales order. Invoice number is 2503-950412. Job account 534, Job 41. Payment charged to account. Buyer signature: Jesse Kath. Terms stated as 'Due 30 days from statement' with 1.5% per month finance charge on past due balances.",
"terms": "Net 30",
"total": 219.3,
"due_date": null,
"shipping": 0,
"subtotal": 201.15,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 32.96,
"unit_price": 32.96,
"description": "3/0 JOHNSON POCKET DOOR TRACK (SO950189-000)"
},
{
"qty": 1,
"amount": 17.95,
"unit_price": 17.95,
"description": "POCKET DOOR HARDWARE (JOHNSON #1500 SERIES) (SO950189-001)"
},
{
"qty": 2,
"amount": 150.24,
"unit_price": 75.12,
"description": "POCKET DOOR SOFT CLOSE/OPEN (JOHNSON 1060) (SO950189-002)"
}
],
"vendor_name": "Dakota County Lumber",
"invoice_date": "2025-03-28",
"project_name": "JKATH DESIGN/W RIVER PKWY",
"document_type": "invoice",
"invoice_number": "2503-950412",
"is_billable_invoice": true
}
]
}
}Invoice Timeline
Time
05/12/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2503-950412.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2503-950412.pdf"
}Time
05/12/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"total": "219.30",
"message": "Claude extraction parsed and stored.",
"due_date": "2025-04-27",
"jkath_terms": "Net 30",
"process_key": "05-12-2026-036-INV-017",
"vendor_name": "Dakota County Lumber",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3408",
"invoice_date": "2025-03-28",
"vendor_terms": "Net 30",
"make_trace_id": "make-20260512_015845_054",
"output_tokens": "574",
"bill_import_id": "bill_5da805d8cc80463c82e0069e2004e581",
"invoice_number": "2503-950412",
"vendor_due_date": null,
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"claude_message_id": "msg_01F9A2KiRUfrgLjNXxmfzoo4",
"multi_invoice_count": 1,
"multi_invoice_index": 1
}Time
05/12/2026
Event
ALIAS LOOKUP COMPLETED
Message
Vendor alias lookup matched a portal vendor.
Payload
{
"found": true,
"message": "Looked up parsed vendor name against portal aliases.",
"alias_id": "alias_5c621a008e474b48809d367640f6ce54",
"vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
"process_key": "05-12-2026-036-INV-017",
"vendor_name": "Dakota County Lumber",
"make_trace_id": "make-20260512_015845_054",
"bill_import_id": "bill_5da805d8cc80463c82e0069e2004e581",
"canonical_name": "Dakota County Lumber",
"category_count": 1,
"invoice_number": "2503-950412",
"category_options": [
{
"name": "Lumber",
"notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
"expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"fully_qualified_name": "Building Materials:Lumber",
"quickbooks_account_id": "111",
"vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
}
],
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"category_selection": {
"method": "single_assignable_category",
"reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
"confidence": 1,
"category_name": "Lumber",
"expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"quickbooks_account_id": "111",
"selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"selected_expense_category_name": "Lumber"
},
"expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
"normalized_alias_key": "dakota county lumber",
"quickbooks_vendor_id": "15",
"default_expense_account": "Lumber",
"missing_category_options": false
}Time
05/12/2026
Event
QB LOOKUP COMPLETED
Message
QuickBooks vendor, account, and duplicate bill lookup completed.
Payload
{
"path": "single_category_direct",
"message": "QuickBooks lookup completed before create-or-duplicate routing.",
"process_key": "05-12-2026-036-INV-017",
"vendor_name": "Dakota County Lumber",
"make_trace_id": "make-20260512_015845_054",
"bill_import_id": "bill_5da805d8cc80463c82e0069e2004e581",
"invoice_number": "2503-950412",
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"quickbooks_vendor_id": "15",
"quickbooks_account_id": "111",
"existing_quickbooks_bill_id": null
}Time
05/12/2026
Event
QB BILL CREATED
Message
QuickBooks Bill created.
Payload
{
"path": "single_category_direct",
"message": "QuickBooks Bill created from invoice import.",
"process_key": "05-12-2026-036-INV-017",
"make_trace_id": "make-20260512_015845_054",
"bill_import_id": "bill_5da805d8cc80463c82e0069e2004e581",
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"quickbooks_bill_id": "394",
"quickbooks_payload": {
"path": "single_category_direct",
"total": "219.30",
"due_date": "2025-04-27",
"doc_number": "2503-950412",
"vendor_ref": "15",
"account_ref": "111",
"jkath_terms": "Net 30",
"vendor_terms": "Net 30",
"quickbooks_bill_id": "394"
},
"quickbooks_account_id": "111",
"resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
}Time
05/12/2026
Event
ATTACHMENT UPLOADED
Message
Source file attached to the QuickBooks Bill.
Payload
{
"path": "single_category_direct",
"message": "Source file uploaded to QuickBooks Bill.",
"process_key": "05-12-2026-036-INV-017",
"make_trace_id": "make-20260512_015845_054",
"bill_import_id": "bill_5da805d8cc80463c82e0069e2004e581",
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"attachment_payload": {
"path": "single_category_direct",
"file_name": "",
"attachment_id": "",
"quickbooks_bill_id": "394"
},
"quickbooks_bill_id": "394"
}Time
05/12/2026
Event
FILE MOVED
Message
Final invoice file moved.
Payload
{
"path": "single_category_direct",
"status": "CREATED_IN_QBO",
"message": "Processed invoice file moved after QuickBooks Bill creation.",
"outcome": "processed",
"process_key": "05-12-2026-036-INV-017",
"make_trace_id": "make-20260512_015845_054",
"bill_import_id": "bill_5da805d8cc80463c82e0069e2004e581",
"final_file_name": "DakotaCountyLumber_INV-2503-950412.pdf",
"source_file_name": "Dakota Cty Lumber 2503-950412.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/d1vif7inzxtb5vsq2k8wc/DakotaCountyLumber_INV-2503-950412.pdf?rlkey=p71141pv8bsq7hn6q5mzchqg0&dl=0",
"quickbooks_bill_id": "394",
"multi_invoice_group_id": "bill_5da805d8cc80463c82e0069e2004e581"
}