JkathBusiness Portal

Invoice Record

05-12-2026-037-INV-020

Dakota County Lumber
Back to vendor

Bill Created Successfully

QuickBooks Bill created successfully. Source file attached to the Bill.

Status

Created in QB

Invoice

2505-953742

Total

$163.80

Invoice data

Detected vendor
Dakota County Lumber
Matched vendor
Dakota County Lumber
Matched alias
Dakota County Lumber
Category
Building Materials:Lumber
Category method
Single assignable category
Invoice date
05/01/2025
Due date
05/31/2025
Vendor terms
Net 30
Jkath terms
Net 30
QB Bill ID
411

Category reason

Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.

File result

Outcome
processed
Details
QuickBooks Bill created successfully. Source file attached to the Bill.

Processing Context

Invoice ID
05-12-2026-037-INV-020
Run ID
05-12-2026-037
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Dakota Cty Lumber 2505-953742.pdf
Stored payloads

Claude parse payload

{
  "tax": 13.56,
  "notes": "Invoice charged to account; payment method listed as 'Charge to Acct 163.80'. Customer pickup date noted as 4/30/2025; sold date is 5/1/2025. Job account 534, Job 42. Staging noted: 1 BOX BLACK SHELF, LD 4/25/25. W/C Wednesday or Thursday delivery window noted. Branch 1000.",
  "terms": "Net 30",
  "total": 163.8,
  "due_date": null,
  "shipping": 0,
  "subtotal": 150.24,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.97,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 150.24,
      "unit_price": 75.12,
      "description": "SOFT CLOSE/SOFT OPEN POCKET DOOR HARDWARE (SO951481-000) - Order 2504-951481, Bayer Built PO#514872AT"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-05-01",
  "project_name": "JKATH DESIGN BUILD/ARDEN AVE",
  "document_type": "invoice",
  "invoice_number": "2505-953742",
  "is_billable_invoice": true
}

Vendor match payload

{
  "alias_lookup": {
    "found": true,
    "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
    "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
    "alias_name": "Dakota County Lumber",
    "canonical_name": "Dakota County Lumber",
    "category_count": 1,
    "category_options": [
      {
        "name": "Lumber",
        "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
        "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
        "fully_qualified_name": "Building Materials:Lumber",
        "quickbooks_account_id": "111",
        "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
      }
    ],
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "normalized_alias_key": "dakota county lumber",
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "default_expense_account": "Lumber",
    "invoice_processing_notes": null,
    "missing_category_options": false
  },
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  }
}

QB payload

{
  "lookup": {
    "quickbooks_vendor_id": "15",
    "quickbooks_account_id": "111",
    "existing_quickbooks_bill_id": null
  },
  "bill_created": {
    "path": "single_category_direct",
    "total": "163.80",
    "due_date": "2025-05-31",
    "doc_number": "2505-953742",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "411",
    "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
  },
  "attachment_uploaded": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "411"
  }
}

Raw payload

{
  "run_id": "run_d117948ad0ec46ec87f05b9be67f78c8",
  "source": "make.com",
  "run_key": "05-12-2026-037",
  "make_trace_id": "make-20260512_020557_528",
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2505-953742.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABg5g",
  "source_dropbox_rev": "01651997e7a5e4300000003549f4393",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1,
  "source_content_hash": "9d6d00c9209f323fe01714cf0d39397316f514417db3b838c6fe9df236e7c716",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2505-953742.pdf",
  "multi_invoice_group_id": "bill_50612bf8144d403cb81a2e673211ee35",
  "processing_dropbox_rev": "0165199921c95b000000003549f4393",
  "multi_invoice_source_payload": {
    "notes": "Single invoice in this PDF from Dakota County Lumber. The invoice references an internal order number 2504-951481 and a customer PO 514872AT (Bayer Built), which are reference numbers, not the invoice number. Invoice number 2505-953742 is clearly printed on the document.",
    "invoices": [
      {
        "tax": 13.56,
        "notes": "Invoice charged to account; payment method listed as 'Charge to Acct 163.80'. Customer pickup date noted as 4/30/2025; sold date is 5/1/2025. Job account 534, Job 42. Staging noted: 1 BOX BLACK SHELF, LD 4/25/25. W/C Wednesday or Thursday delivery window noted. Branch 1000.",
        "terms": "Net 30",
        "total": 163.8,
        "due_date": null,
        "shipping": 0,
        "subtotal": 150.24,
        "confidence": {
          "total": 0.99,
          "vendor_name": 0.99,
          "invoice_date": 0.97,
          "project_name": 0.95,
          "invoice_number": 0.99
        },
        "line_items": [
          {
            "qty": 2,
            "amount": 150.24,
            "unit_price": 75.12,
            "description": "SOFT CLOSE/SOFT OPEN POCKET DOOR HARDWARE (SO951481-000) - Order 2504-951481, Bayer Built PO#514872AT"
          }
        ],
        "vendor_name": "Dakota County Lumber",
        "invoice_date": "2025-05-01",
        "project_name": "JKATH DESIGN BUILD/ARDEN AVE",
        "document_type": "invoice",
        "invoice_number": "2505-953742",
        "is_billable_invoice": true
      }
    ]
  }
}

Invoice Timeline

Time

05/12/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2505-953742.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2505-953742.pdf"
}

Time

05/12/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "total": "163.80",
  "message": "Claude extraction parsed and stored.",
  "due_date": "2025-05-31",
  "jkath_terms": "Net 30",
  "process_key": "05-12-2026-037-INV-020",
  "vendor_name": "Dakota County Lumber",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3367",
  "invoice_date": "2025-05-01",
  "vendor_terms": "Net 30",
  "make_trace_id": "make-20260512_020557_528",
  "output_tokens": "496",
  "bill_import_id": "bill_50612bf8144d403cb81a2e673211ee35",
  "invoice_number": "2505-953742",
  "vendor_due_date": null,
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "claude_message_id": "msg_019kLE7whsKMHJ8kitqHTg5N",
  "multi_invoice_count": 1,
  "multi_invoice_index": 1
}

Time

05/12/2026

Event

ALIAS LOOKUP COMPLETED

Message

Vendor alias lookup matched a portal vendor.

Payload
{
  "found": true,
  "message": "Looked up parsed vendor name against portal aliases.",
  "alias_id": "alias_5c621a008e474b48809d367640f6ce54",
  "vendor_id": "vend_a3cdda652daa459c95de2013ac3f1f6a",
  "process_key": "05-12-2026-037-INV-020",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_50612bf8144d403cb81a2e673211ee35",
  "canonical_name": "Dakota County Lumber",
  "category_count": 1,
  "invoice_number": "2505-953742",
  "category_options": [
    {
      "name": "Lumber",
      "notes": "Mapped from JKath historical QuickBooks export: Building Materials:Lumber (115).",
      "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
      "fully_qualified_name": "Building Materials:Lumber",
      "quickbooks_account_id": "111",
      "vendor_expense_category_id": "cmp1bawrn002g13pf2vrgci4f"
    }
  ],
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "category_selection": {
    "method": "single_assignable_category",
    "reason": "Vendor has exactly one assignable expense category, so the category was assigned without a Claude category-selection call.",
    "confidence": 1,
    "category_name": "Lumber",
    "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "quickbooks_account_id": "111",
    "selected_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
    "selected_expense_category_name": "Lumber"
  },
  "expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376",
  "normalized_alias_key": "dakota county lumber",
  "quickbooks_vendor_id": "15",
  "default_expense_account": "Lumber",
  "missing_category_options": false
}

Time

05/12/2026

Event

QB LOOKUP COMPLETED

Message

QuickBooks vendor, account, and duplicate bill lookup completed.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks lookup completed before create-or-duplicate routing.",
  "process_key": "05-12-2026-037-INV-020",
  "vendor_name": "Dakota County Lumber",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_50612bf8144d403cb81a2e673211ee35",
  "invoice_number": "2505-953742",
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "quickbooks_vendor_id": "15",
  "quickbooks_account_id": "111",
  "existing_quickbooks_bill_id": null
}

Time

05/12/2026

Event

QB BILL CREATED

Message

QuickBooks Bill created.

Payload
{
  "path": "single_category_direct",
  "message": "QuickBooks Bill created from invoice import.",
  "process_key": "05-12-2026-037-INV-020",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_50612bf8144d403cb81a2e673211ee35",
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "quickbooks_bill_id": "411",
  "quickbooks_payload": {
    "path": "single_category_direct",
    "total": "163.80",
    "due_date": "2025-05-31",
    "doc_number": "2505-953742",
    "vendor_ref": "15",
    "account_ref": "111",
    "jkath_terms": "Net 30",
    "vendor_terms": "Net 30",
    "quickbooks_bill_id": "411"
  },
  "quickbooks_account_id": "111",
  "resolved_expense_category_id": "cat_ea0a3d7499574e63b9a9309abd225376"
}

Time

05/12/2026

Event

ATTACHMENT UPLOADED

Message

Source file attached to the QuickBooks Bill.

Payload
{
  "path": "single_category_direct",
  "message": "Source file uploaded to QuickBooks Bill.",
  "process_key": "05-12-2026-037-INV-020",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_50612bf8144d403cb81a2e673211ee35",
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "attachment_payload": {
    "path": "single_category_direct",
    "file_name": "",
    "attachment_id": "",
    "quickbooks_bill_id": "411"
  },
  "quickbooks_bill_id": "411"
}

Time

05/12/2026

Event

FILE MOVED

Message

Final invoice file moved.

Payload
{
  "path": "single_category_direct",
  "status": "CREATED_IN_QBO",
  "message": "Processed invoice file moved after QuickBooks Bill creation.",
  "outcome": "processed",
  "process_key": "05-12-2026-037-INV-020",
  "make_trace_id": "make-20260512_020557_528",
  "bill_import_id": "bill_50612bf8144d403cb81a2e673211ee35",
  "final_file_name": "DakotaCountyLumber_INV-2505-953742.pdf",
  "source_file_name": "Dakota Cty Lumber 2505-953742.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/brhduwqvlc996txsucc7i/DakotaCountyLumber_INV-2505-953742.pdf?rlkey=2o16z4qdxy64syxmqemsv8azt&dl=0",
  "quickbooks_bill_id": "411",
  "multi_invoice_group_id": "bill_50612bf8144d403cb81a2e673211ee35"
}